What are the responsibilities and job description for the Training Coordinator - Police Department position at City of Palm Bay?
•Associate degree in Criminal Justice, Public Administration, Education or closely related field plus one (1) year of experience in training coordination, compliance or law enforcement administration; OR
•High School Diploma plus three (3) years of experience in training coordination, compliance or law enforcement administration.
Knowledge of FDLE standards, law enforcement training requirements and certification processes strongly preferred. Strong organizational, scheduling and project management skills required. Must be proficient in Microsoft Office Suite, training databases (e.g., ATMS, Lawson) and document imaging systems. Occasional travel, evening or weekend work may be required for training programs. Must possess a valid Florida’s Driver’s License and have and maintain an acceptable driving record.
SPECIAL REQUIREMENTS
Non-essential employees will not be required to work during a declared emergency but may be required to work during an undeclared emergency or in the aftermath of an event associated with a declared emergency. On an incident by incident basis, the employee’s Department Head will make the determination when the employee will be required to work.
Under general supervision, performs specialized administrative work developing, coordinating and recordkeeping of all training programs within the Police Department. Work involves planning and coordinating training classes, testing and continuous education for personnel. Responsible for appraising training programs for relevance to training requirements; researching availability of training programs; coordinating training classes for all Department personnel; supporting in-service training for sworn personnel; filing and recording training documentation; overseeing training room maintenance at the Department and Range. This position ensures compliance with federal, state, and local training requirements, manages certification processes and supports both sworn and civilian staff through orientation, professional development and continuing education programs. The Training Coordinator also serves as a liaison with the Florida Department of Law Enforcement (FDLE), other agencies, educational institutions, and city departments to meet the training needs of personnel. Reports to the Lieutenant - Training Section.
ESSENTIAL JOB FUNCTIONS
Coordinates orientation and training programs for newly hired civilian and sworn personnel, including scheduling, file creation, IT appointments, and CJIS certification.
Schedules and facilitates in-house training, outside training, college courses, and advanced specialized programs in partnership with educational institutions and training vendors.
Arranges travel, lodging and other logistics for personnel attending external training.
Assists with quarterly department training, simulations and specialized programs.
Acts as facilitator for civilian training classes and assist with sworn training sessions.
Researches and assesses training needs across all divisions.
Coordinates training programs with other City departments, community colleges, and outside vendors to eliminate duplication and expand opportunities.
Oversee training facilities, equipment, classroom setup, and instructional support.
Creates and distributes training announcements, flyers and portal postings; maintains training calendars and schedules.
Serves as liaison between the Police Department, FDLE, other agencies and city departments for training, certifications and range scheduling.
Ensures compliance with FDLE, Department of Health, and other regulatory standards, including officer certifications, salary incentive programs, mandatory retraining, and specialized certifications (e.g., CPR, Taser, Breath Test Operator).
Monitors credential expirations and certification renewals for all department personnel.
Maintains data for FDLE reporting, salary incentive verification and Automated Training Management System (ATMS) updates.
Serves as the American Safety Health Institute (ASHI) administrator and maintain required safety/medical certifications.
Maintains training records, attendance logs, course rosters and employee files in compliance with state recordkeeping guidelines.
Provides training records and certifications to supervisors, FDLE, and other agencies as required.
Responds to public records requests related to training and ensuring proper redaction of personal data.
Tracks training and travel expenditures, assists with budget preparation and reconciliation of expenses, P-cards and grants.
Processes training/travel requisitions, council memos, expense reports and purchase requests.
Assists with background investigations, fingerprinting, ID creation and out-processing of employees.
Maintains department training website content and updates.
Performs clerical functions including data entry, scheduling, copying and correspondence.
Supports Human Resources, Finance and the City Manager’s Office with training-related records and reporting.
ADDITIONAL JOB FUNCTIONS:
Performs related work as required.
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.
Salary : $45,155 - $74,506
