Accreditation and Grants Manager - Police

MINIMUM TRAINING AND EXPERIENCE

The following education and experience will be accepted:

• Bachelor’s degree in Business, Public Administration, Police Administration or related field plus five (5) years responsible experience in accreditation administration; OR
• Associate degree in Business, Public Administration, Police administration or related field plus seven (7) years responsible experience in accreditation administration; OR
• High School diploma plus nine (9) years responsible experience in accreditation administration.

Experience in grant writing, monitoring and compliance is required. Must possess a valid Florida Driver’s license and have and maintain and acceptable and safe driving record.

SPECIAL REQUIREMENT

Must possess a CFA Accreditation Manager Certification, or the ability to obtain within one (1) year of hire.

Code: 2 - Non-essential employees will not be required to work during a declared emergency but may be required to work during an undeclared emergency or in the aftermath of an event associated with a declared emergency. On an incident-by-incident basis, the employee’s Department Head will make the determination when the employee will be required to work.

Under general supervision, responsible for managing the accreditation and re-accreditation program which includes reviewing, interpreting and implementing amended and/or new accreditation standards and determining how to author and integrate policy into the department in order to remain compliant with the Commission of Florida Accreditation standards (CFA), and managing the department’s grants and other regulatory compliance processes; conducting audits and inspections of divisions and units;  communicating with the Police Chief, senior staff and respective department employees on results of audits and inspections; and providing recommendations to work units on non-compliance issues and findings. This position also manages data gathering, analysis and reporting as part of program or as requested for research purposes. Reports to the assigned supervisor.

Administers all accreditation and re-accreditation processes ensuring compliance with standards developed by state and national accrediting bodies as applicable.

Maintains current information on accreditation standards and the interpretation and application of accreditation standards through active participation with appropriate accreditation commissions and professional associations.

Plans and monitors the on-site assessments and takes the lead role during mock and on-site assessments. 

Serves as the department’s lead liaison with outside agencies including accreditation bodies, legal counsel, audit teams, and internal City departments. Participates in legal briefings, risk reviews, and compliance-related decision-making processes.

Represents the department in conjunction with the Chief of Police or designee at various meetings and conferences for accreditation, serves on accreditation related committees, and participates in accreditation related training. Serves as a department liaison to other law enforcement agencies involved in the accreditation process, including assessing and mentoring.

Monitors and maintains accurate, up-to-date accreditation records and files with timely reporting.

Advises agency personnel with regards to maintaining accreditation and other record keeping standards.

Assists in developing and implementing departmental program goals and objectives.

Plans, organizes, coordinates, directs or conducts administrative or management studies relating to accreditation and related record-keeping for the Department.

Determines analytical techniques and information-gathering processes and obtains required information and data for analysis; analyzes alternatives and makes recommendations; discusses findings with management staff and prepares reports of study conclusions.

Ensures Compliance with CJIS and DAVID Standards: Manages and oversees the regulatory compliance processes related to the Criminal Justice Information Services (CJIS) and Driver and Vehicle Information Database (DAVID) systems. Ensures that the Police Department adheres to all applicable laws, regulations, and standards governing the use, security, and dissemination of criminal justice information and driver and vehicle data.

Acts as department administrator or power user for mission-critical systems including Axon Evidence.com, Flock Safety, PowerDMS, and OneSolution CAD/RMS. Manages configuration, user access, audit trails, and reporting functionality in support of compliance and operational integrity.

Manages all Police Department policy review and implements changes throughout operating procedures guaranteeing consistency.

Conducts periodic review and revision of all policies and procedures and ensure that policy changes/revisions are submitted for review to the command staff.

Prepares staff reports that require research and data gathering.

Conducts staff inspections, system audits, and internal compliance reviews across all divisions. Prepare detailed reports and corrective action plans to ensure continuous improvement and accountability.

Drafts and maintains the department’s General Orders and internal directives. Ensure policies remain aligned with federal and state mandates, mitigating legal exposure and liability for the City and its officers.

Demonstrates continuous effort to improve operations, decrease turnaround times, and streamline work processes. 

Assures the Police Department complies with and maintains accredited status with the Commission for Florida Law Enforcement Accreditation, Inc. (CFA).

Interacts and communicates with various groups and individuals such as the Police Chief, other department directors, supervisors and other City personnel, attorneys, other local, state and federal law enforcement agencies.

Serves as the police department grant writer by researching and identifying grant opportunities applicable to law enforcement functions that provide the department with technology, equipment or personnel outside the budgetary means of local funding sources.

Work with department personnel to develop programs associated with potential grant funds that can meet the needs of agency and City to include authoring grant applications, meeting with City liaisons for approval of requests, and submission of requests to City Council for approval.
 

Monitoring grant financial reporting submissions to respective agencies and collecting programmatic reports from internal operations managers for performance measure compliance.; Acts as the agency liaison to granting agencies and attends meetings as needed.

Develops and maintains dashboards, reports, and presentations that analyze compliance trends, risk indicators, and operational performance. Provides data-driven insights to command staff and City leadership.

ADDITIONAL JOB FUNCTIONS

Performs other related work as required.

Salary : $65,407