What are the responsibilities and job description for the Contract Specialist - Public Works position at City of Overland Park?
This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13638202
Contract Specialist - Public Works(Job Id 1534)
Location: US:KS:Overland Park Category: Public Works Employment Type:
Employee
Post Date: 07/29/2026 Salary: Negotiable USD
Description
The City of Overland Park has a full-time Contract Specialist - Public
Works position available in the Public Works Department.
Summary:
Prepares, reviews, issues and monitors bid documents; reviews and
evaluates bid proposals; prepares, reviews and issues contract
documents; and
ensures that contracted parties comply with contract provisions as
directed by staff. Provides assistance regarding contract administration
to Public
Works personnel, other city departments; and consultants and contractors
doing business with the City. Uses professional and technical skills in
the
preparation of contracts and project bids for consulting services,
construction of new buildings; renovation, remodeling, or repair of
existing
facilities; or for capital improvement projects for Public Works. Work
involves compiling and maintaining standardized and specialized bid and
contract documents; preparing construction bid packages from technical
plans and specifications; monitoring performance of and compliance with
existing construction and/or service contracts; and providing assistance
in service, cost and/or dispute resolution negotiations between
contracted
parties. Work may also involve issuing emergency contracts; assisting
others in the bidding of and issuing contracts for projects under the
provision
of state statutes for public notice and advertising; and preparing and
issuing letter contracts for projects not requiring competitive bids.
Duties And Responsibilities:
Executes the Public Works contracting program through completion of
contracting documents for engineering services, construction and
purchase
of materials, ensuring compliance with insurance and bonding
requirements, reviewing and facilitating approval of payment requests,
coordinating with legal staff on contract law issues, and assisting
project manager with change orders, liquidated damages, contract
negotiations,
contract claims and project closeouts.
Prepares and monitors agreements with Johnson County, other
municipalities and agencies. Prepares invoices to Johnson County and
Other
agencies as required. Prepares Consultant and Vendor Agreements.
Prepares construction contract documents for all types of projects and
ensures engineer\'s estimates are prepared for each project to be bid.
Acts as a point of contact, along with the Law Department for
contractual items needing City Council approval. Ensures that all items
have been
approved by legal staff and appropriate action memos have been prepared
and approved prior to finalizing on-line agenda and paper agenda
packets.
Schedules and participates in formal bid openings for sealed bidding
procurement; prepares bid tabulations and analyzes bids to determine
responsiveness to the solicitation; assists with pre-award survey and
price analysis by comparing bids to historical pricing information and
Other
factors, assists project manager in evaluating bidder responsibility
based on previous contract performance; assists project manager in
preparing
any necessary justification for bid awards; and monitors performance of
contracted parties. Prepares contracts to be executed upon being
awarded by City Council, City Manager or Director of Public Works.
Reviews contractor pay estimates and miscellaneous contract invoices
(e.g. testing, consultant, architect, appraiser, review appraiser,
ownership
searches, Johnson County and other agencies, equipment vendors, and
material vendors) and verifies accuracy of calculations before obtaining
Department approval and submission to Finance Department for payment.
Works with the companies submitting invoices to resolve any problems
with invoicing prior to processing.
Assists and trains personnel in Public Works and other departments on
contract preparation, progress monitoring, payment procedures, easement
recording and procurement policies. Obtains tax-exempt numbers from
State and forwards to appropriate contractors; and obtains updated
insurance certificates from contractors, consultants, and architects for
Department projects.
Prepares and/or reviews easement and right-of-way documents, assists
Public Works personnel, consultants and appraisers in acquisition of
easements. Validates ownership when necessary through use of County
records and title companies. Tracks status of easements for project
managers. Recorded Easements and right-of-way documents with County for
Public Works and Planning and Engineering Services. Processes
payment and forwards copies of recorded documents and payments to
property owners as required.
Creates new and revises existing standardized agreements/contracts for
various types of
information, please see: https://www.kansasworks.com/jobs/13638202
Contract Specialist - Public Works(Job Id 1534)
Location: US:KS:Overland Park Category: Public Works Employment Type:
Employee
Post Date: 07/29/2026 Salary: Negotiable USD
Description
The City of Overland Park has a full-time Contract Specialist - Public
Works position available in the Public Works Department.
Summary:
Prepares, reviews, issues and monitors bid documents; reviews and
evaluates bid proposals; prepares, reviews and issues contract
documents; and
ensures that contracted parties comply with contract provisions as
directed by staff. Provides assistance regarding contract administration
to Public
Works personnel, other city departments; and consultants and contractors
doing business with the City. Uses professional and technical skills in
the
preparation of contracts and project bids for consulting services,
construction of new buildings; renovation, remodeling, or repair of
existing
facilities; or for capital improvement projects for Public Works. Work
involves compiling and maintaining standardized and specialized bid and
contract documents; preparing construction bid packages from technical
plans and specifications; monitoring performance of and compliance with
existing construction and/or service contracts; and providing assistance
in service, cost and/or dispute resolution negotiations between
contracted
parties. Work may also involve issuing emergency contracts; assisting
others in the bidding of and issuing contracts for projects under the
provision
of state statutes for public notice and advertising; and preparing and
issuing letter contracts for projects not requiring competitive bids.
Duties And Responsibilities:
Executes the Public Works contracting program through completion of
contracting documents for engineering services, construction and
purchase
of materials, ensuring compliance with insurance and bonding
requirements, reviewing and facilitating approval of payment requests,
coordinating with legal staff on contract law issues, and assisting
project manager with change orders, liquidated damages, contract
negotiations,
contract claims and project closeouts.
Prepares and monitors agreements with Johnson County, other
municipalities and agencies. Prepares invoices to Johnson County and
Other
agencies as required. Prepares Consultant and Vendor Agreements.
Prepares construction contract documents for all types of projects and
ensures engineer\'s estimates are prepared for each project to be bid.
Acts as a point of contact, along with the Law Department for
contractual items needing City Council approval. Ensures that all items
have been
approved by legal staff and appropriate action memos have been prepared
and approved prior to finalizing on-line agenda and paper agenda
packets.
Schedules and participates in formal bid openings for sealed bidding
procurement; prepares bid tabulations and analyzes bids to determine
responsiveness to the solicitation; assists with pre-award survey and
price analysis by comparing bids to historical pricing information and
Other
factors, assists project manager in evaluating bidder responsibility
based on previous contract performance; assists project manager in
preparing
any necessary justification for bid awards; and monitors performance of
contracted parties. Prepares contracts to be executed upon being
awarded by City Council, City Manager or Director of Public Works.
Reviews contractor pay estimates and miscellaneous contract invoices
(e.g. testing, consultant, architect, appraiser, review appraiser,
ownership
searches, Johnson County and other agencies, equipment vendors, and
material vendors) and verifies accuracy of calculations before obtaining
Department approval and submission to Finance Department for payment.
Works with the companies submitting invoices to resolve any problems
with invoicing prior to processing.
Assists and trains personnel in Public Works and other departments on
contract preparation, progress monitoring, payment procedures, easement
recording and procurement policies. Obtains tax-exempt numbers from
State and forwards to appropriate contractors; and obtains updated
insurance certificates from contractors, consultants, and architects for
Department projects.
Prepares and/or reviews easement and right-of-way documents, assists
Public Works personnel, consultants and appraisers in acquisition of
easements. Validates ownership when necessary through use of County
records and title companies. Tracks status of easements for project
managers. Recorded Easements and right-of-way documents with County for
Public Works and Planning and Engineering Services. Processes
payment and forwards copies of recorded documents and payments to
property owners as required.
Creates new and revises existing standardized agreements/contracts for
various types of