Library Secretary (Part-Time)

Position Definition

This part-time position serves as administrative assistant to the Library Director creating a friendly and responsive atmosphere for administration office visitors in addition to providing a wide variety of highly skilled secretarial and clerical work requiring sound judgement and discretion.

Example Of Duties

• Welcomes and directs administration office visitors.
• Prioritizes director’s mail, emails and phone calls.
• Types and posts meeting agendas and minutes via email and online.
• Composes and types correspondence, memoranda, reports.
• Assists with compliance and deadlines.
• Proofreads material and verifies information through cross-referencing.
• Types a variety of letters, forms, cards, labels, envelopes.
• Develops and maintains confidential and non-confidential records and files.
  
  

Note: The above description is illustrative of tasks and responsibilities. It is not all-inclusive of every task and responsibility.

• Ability to operate computers and office machines.
• Ability to communicate in a clear and concise manner.
• Great grammar punctuation skills.
• Excellent customer service skills.
• Understands and demonstrates workplace professionalism.
• Advanced knowledge of Word, Excel, PowerPoint and Zoom.
• Ability to think independently and work effectively with limited supervision.
• Ability to prioritize and work with a sense of urgency when needed.
• Ability to type from clear copy or rough draft with speed and accuracy.
• Ability to type at least 50 words a minute with accuracy.
  
  

Associates degree or two years college, three years of clerical or secretarial experience, great written and oral communication skills. Ability to speak and write in Spanish and/or Haitian-Creole is helpful.Hours: Up to 19.5 hours per week.