What are the responsibilities and job description for the Legislative Aide position at City of North Miami Beach?
an assigned member of the Mayor and City Commission. Work involves assisting elected
officials with research, preparation of legislative initiatives, coordination of constituent inquiries,
and facilitation of communication with City departments and community stakeholders.
The Legislative Aide assists in supporting the policy, legislative, and community priorities of the
assigned elected official while ensuring that requests and legislative matters are appropriately
coordinated through established administrative channels consistent with the City’s Council-
Manager form of government.
While Legislative Aides assigned to members of the Mayor and City Commission operate under
the policy direction of their respective elected officials, the Legislative Services Administrator
provides administrative supervision to ensure compliance with City personnel policies,
applicable laws, and operational standards. Administrative supervision includes hiring
coordination, training, performance management processes, and adherence to City administrative
procedures.
The following duties are illustrative and not exhaustive. Additional duties may be assigned.
Legislative and Policy Support
• Assists the assigned elected official with research and analysis of municipal policy issues,
proposed ordinances, resolutions, and other legislative matters.
• Prepares memoranda, briefing materials, correspondence, and reports related to
legislative initiatives and policy proposals.
• Assists in the preparation of agenda items and supporting documentation for City
Commission meetings, workshops, and public hearings.
• Tracks the status of legislative initiatives and policy proposals sponsored by the assigned
elected official.
Constituent Services and Communications
• Serves as a primary point of contact for residents, businesses, and community
organizations seeking assistance from the assigned elected official.
• Coordinates communication from the elected official to residents, businesses, community
organizations, and other stakeholders.
• Drafts and prepares correspondence, announcements, public communications, and
outreach materials on behalf of the elected official.
• Assists the assigned elected official with the management and coordination of official
social media accounts, including drafting and scheduling posts, monitoring public
engagement, and supporting community outreach through digital platforms.
• Ensures that communications through official social media accounts and other public
platforms align with City policies and applicable public records requirements.
• Tracks constituent concerns and ensures timely follow-up and communication.
• Legislative Aides shall not engage in political campaign activity, political fundraising, or partisan political communications while on duty or using City resources.
Scheduling and Administrative Coordination
• Maintains and manages the official calendar of the assigned elected official, including
meetings, events, and public appearances.
• Coordinates travel arrangements for the elected official when attending conferences,
official functions, or other City-related engagements.
• Assists with scheduling meetings with residents, community leaders, governmental
agencies, and internal City staff.
• Prepares briefing materials and background information for scheduled meetings and
events.
Community and Event Coordination
• Assists in organizing and coordinating community meetings, neighborhood events, and
outreach initiatives associated with the assigned elected official.
• Spearheads City programs and community initiatives sponsored by the assigned elected
official or the Mayor and City Commission.
• Coordinates logistics and support for Commission-sponsored events, recognitions, and
public programs.
• Attends community meetings, public events, and City functions in support of the assigned
elected official when directed.
Administrative Support
• Maintains organized records and files related to legislative initiatives, constituent matters,
and official correspondence.
• Assists with preparation of presentations, reports, and materials for official engagements.
• Ensures communications and records are maintained in compliance with applicable
Florida Public Records and Sunshine Law requirements.
Coordination with City Administration
• Works cooperatively with the Legislative Services Administrator, City Manager’s Office,
City Clerk, City Attorney, and City departments regarding legislative matters.
• Routes requests for departmental assistance through appropriate administrative channels
in accordance with City policies.
Public Communications and Social Media Compliance
Assists the assigned elected official with the management and coordination of official social
media accounts used for City-related communications. Ensures that all content associated with
official accounts is maintained in compliance with Florida Public Records Law, the Florida
Sunshine Law, and applicable City policies governing public communications and records
retention. Official social media accounts shall be used solely for municipal business and
community outreach and shall not be used for political campaign activity or other purposes
prohibited by law.
Legislative and Policy Support
• Assists the assigned elected official with research and analysis of municipal policy issues,
proposed ordinances, resolutions, and other legislative matters.
• Prepares memoranda, briefing materials, correspondence, and reports related to
legislative initiatives and policy proposals.
• Assists in the preparation of agenda items and supporting documentation for City
Commission meetings, workshops, and public hearings.
• Tracks the status of legislative initiatives and policy proposals sponsored by the assigned
elected official.
Constituent Services and Communications
• Serves as a primary point of contact for residents, businesses, and community
organizations seeking assistance from the assigned elected official.
• Coordinates communication from the elected official to residents, businesses, community
organizations, and other stakeholders.
• Drafts and prepares correspondence, announcements, public communications, and
outreach materials on behalf of the elected official.
• Assists the assigned elected official with the management and coordination of official
social media accounts, including drafting and scheduling posts, monitoring public
engagement, and supporting community outreach through digital platforms.
• Ensures that communications through official social media accounts and other public
platforms align with City policies and applicable public records requirements.
• Tracks constituent concerns and ensures timely follow-up and communication.
• Legislative Aides shall not engage in political campaign activity, political fundraising, or partisan political communications while on duty or using City resources.
Scheduling and Administrative Coordination
• Maintains and manages the official calendar of the assigned elected official, including
meetings, events, and public appearances.
• Coordinates travel arrangements for the elected official when attending conferences,
official functions, or other City-related engagements.
• Assists with scheduling meetings with residents, community leaders, governmental
agencies, and internal City staff.
• Prepares briefing materials and background information for scheduled meetings and
events.
Community and Event Coordination
• Assists in organizing and coordinating community meetings, neighborhood events, and
outreach initiatives associated with the assigned elected official.
• Spearheads City programs and community initiatives sponsored by the assigned elected
official or the Mayor and City Commission.
• Coordinates logistics and support for Commission-sponsored events, recognitions, and
public programs.
• Attends community meetings, public events, and City functions in support of the assigned
elected official when directed.
Administrative Support
• Maintains organized records and files related to legislative initiatives, constituent matters,
and official correspondence.
• Assists with preparation of presentations, reports, and materials for official engagements.
• Ensures communications and records are maintained in compliance with applicable
Florida Public Records and Sunshine Law requirements.
Coordination with City Administration
• Works cooperatively with the Legislative Services Administrator, City Manager’s Office,
City Clerk, City Attorney, and City departments regarding legislative matters.
• Routes requests for departmental assistance through appropriate administrative channels
in accordance with City policies.
Public Communications and Social Media Compliance
Assists the assigned elected official with the management and coordination of official social
media accounts used for City-related communications. Ensures that all content associated with
official accounts is maintained in compliance with Florida Public Records Law, the Florida
Sunshine Law, and applicable City policies governing public communications and records
retention. Official social media accounts shall be used solely for municipal business and
community outreach and shall not be used for political campaign activity or other purposes
prohibited by law.
Minimum Qualifications
Bachelor’s degree in:• Public Administration
• Political Science
• Government
• Communications
• Business Administration
• or a closely related field.
community relations, or executive administrative support is preferred.
Equivalent combinations of education, training, and experience may be considered.
Knowledge, Skills, and Abilities
• Knowledge of municipal government operations and legislative processes
• Familiarity with Florida Sunshine Law and Public Records Law
• Ability to conduct research and analyze policy issues
• Strong written and verbal communication skills
• Strong organizational and scheduling skills
• Ability to coordinate community events and outreach activities
• Ability to interact professionally with elected officials, staff, and the public
• Ability to manage multiple assignments and deadlines
• Ability to maintain confidentiality and exercise sound judgment
Salary : $45,029 - $67,543