What are the responsibilities and job description for the Procurement Analyst position at City of New York?
The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values.
The Bureau of Procurement and Fiscal Services mission is to provide comprehensive purchasing and fiscal management for the agency. The services offered by the bureau include procurement administration, grants management, disbursement management, payment review, City tax levy budget coordination, capital project accounting, contracts administration as well as other related activities.
The Fire Department, City of New York (FDNY), seeks a full-time Procurement Analyst in the Bureau of Fiscal Services. Reporting directly to the Manager of Small Purchasing the selected candidate will manage all aspects of the FDNY procurement process governed by the City Charter and the City Procurement Policy Board (PPB) Rules. The candidate will process procurement documents and contracts; confer with, advise and assist operational, technical and professional staff in the procurement process. Assist in enforcing City and Agency procurement policies and procedures agency-wide.
Responsibilities will include but may not be limited to the following: obtain price quotes for goods and services, assist in gathering and researching information from vendors handle a variety of procurements from start to finish, including but not limited to Small Purchases; M/WBE Noncompetitive Small Purchases; and Intergovernmental Purchases reviewing purchasing requisitions and procurement documents support negotiations of prices and terms with vendors ensure vendors are notified of authorization to provide goods and service serve as liaison with and between agency end users, vendors, and oversight agencies. Utilize FMS, PASSPort, and other City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals.
Responsibilities will include but may not be limited to the following:
Minimum Qualifications
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Preferred Skills
Experience in the procurement of goods and services Strong knowledge of New York City Procurement Policy Board (PPB) Rules and local laws Strong knowledge of City systems including Financial Management System (FMS) Procurement and Sourcing Solution Portal (PASSPort) Knowledge of the City's Minority/Women-owned Business Enterprise (M/WBE) Program Strong analytical skills with commitment to detail and organization ability to manage a large workload within tight time constraint ability to work independently in a fast-paced environment.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
, $59,235.00 – $73,391.00
The Bureau of Procurement and Fiscal Services mission is to provide comprehensive purchasing and fiscal management for the agency. The services offered by the bureau include procurement administration, grants management, disbursement management, payment review, City tax levy budget coordination, capital project accounting, contracts administration as well as other related activities.
The Fire Department, City of New York (FDNY), seeks a full-time Procurement Analyst in the Bureau of Fiscal Services. Reporting directly to the Manager of Small Purchasing the selected candidate will manage all aspects of the FDNY procurement process governed by the City Charter and the City Procurement Policy Board (PPB) Rules. The candidate will process procurement documents and contracts; confer with, advise and assist operational, technical and professional staff in the procurement process. Assist in enforcing City and Agency procurement policies and procedures agency-wide.
Responsibilities will include but may not be limited to the following: obtain price quotes for goods and services, assist in gathering and researching information from vendors handle a variety of procurements from start to finish, including but not limited to Small Purchases; M/WBE Noncompetitive Small Purchases; and Intergovernmental Purchases reviewing purchasing requisitions and procurement documents support negotiations of prices and terms with vendors ensure vendors are notified of authorization to provide goods and service serve as liaison with and between agency end users, vendors, and oversight agencies. Utilize FMS, PASSPort, and other City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals.
Responsibilities will include but may not be limited to the following:
- obtain price quotes for goods and services, assist in gathering and researching information from vendors
- prepare documentation for solicitation of goods and services; checking specifications for adequacy; analyzing bids and proposals for fair and reasonable pricing and/or responsiveness; and assessing whether bidders are responsible
- handle a variety of procurements from start to finish, including but not limited to Micro purchases, 5 10 Small Purchases, M/WBE Noncompetitive Small Purchases, and Intergovernmental Purchases to ensure registration in a timely manner
- Draft, finalize and submit all procurement public notices to various publication platforms
- reviewing purchasing requisitions and procurement documents
- support negotiations of prices and terms with vendors
- ensure vendors are notified of authorization to provide goods and service
- serve as liaison with and between agency end users, vendors, and oversight agencies
- maintain and update procurement status reports and databases
- utilize FMS, PASSPort, and other City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals.
Minimum Qualifications
- A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
- An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
- A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
- A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Preferred Skills
Experience in the procurement of goods and services Strong knowledge of New York City Procurement Policy Board (PPB) Rules and local laws Strong knowledge of City systems including Financial Management System (FMS) Procurement and Sourcing Solution Portal (PASSPort) Knowledge of the City's Minority/Women-owned Business Enterprise (M/WBE) Program Strong analytical skills with commitment to detail and organization ability to manage a large workload within tight time constraint ability to work independently in a fast-paced environment.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
, $59,235.00 – $73,391.00
Salary : $59,235 - $73,391