ASSISTANT TO THE COMMISSIONER

The Commission enforces the New York City Human Rights law by investigating and litigating legal violations and engages in outreach and educational efforts to inform New Yorkers of their rights. The Commission seeks to help New York City become a place where everyone can live, work, and thrive free from discrimination.

Our work is both reactive investigating and enforcing violations, obtaining restitution for victims, and ensuring violations do not recur and proactive. Our proactive work includes education and outreach to small businesses to help them grow their businesses while complying with the law, as well as engaging in affirmative investigations, which may include testing or otherwise identifying patterns of discrimination.

Responsibilities

The Commission on Human Rights seeks to hire an Assistant to the Commissioner (Commissioner). As the Assistant to the Commissioner, the prospective candidate’s responsibilities will include, but not be limited to, the following tasks:

• Managing the Commissioner’s calendar, scheduling internal and external meetings, and resolving conflicts with sound judgement.
• Coordinating and attending meetings of the Commissioner and agendas, briefing materials, and follow-up notes.
• Providing administrative support to the Office of the Chairperson, including tracking information, maintaining files, and preparing memoranda.
• Monitoring the Commissioner’s and leadership team’s calendars.
• Preparing memoranda and agendas, for the Commissioner and leadership team.
• Preparing Commissioner for meetings by ensuring that briefing documents are created and supplied for each meeting.
• Coordinating travel arrangements, authorizations, and reimbursements.
• Processing mail, email, etc. for the Commissioner, including drafting, sending, and responding to communications;
• Tracking information and deadlines using spreadsheets and other tools;
• Scanning, photocopying, faxing, filing and other administrative tasks;
• Preparing conference rooms and other spaces for meetings; and
• Performing other related responsibilities as required.
  
  

SECRETARY TO THE CHAIRPERSON - 10263

Minimum Qualifications

• A four-year high school diploma or its educational equivalent, and three years of full-time, satisfactory secretarial experience, including one year as a secretary; or
• An associate degree from an accredited college with a major in executive secretarial work, and one year of full-time, satisfactory experience as a secretary; or
• A baccalaureate degree from an accredited college with a major in executive secretarial work, and one year of full-time, satisfactory experience as a secretary; or
• Education and/or experience equivalent to “1”, “2” or “3” above. However, all candidates must have a four-year high school diploma or its educational equivalent, and one year of full-time, satisfactory experience as a secretary.
  
  

Preferred Skills

• Demonstrated experience as an administrative or executive assistant handling complex administration and support to an organization’s highest-ranking manager, executive, or manager. - Familiarity working with elected officials, non-profits, and with the private sector. - Strong verbal and written communication and interpersonal skills, including demonstrated success working collaboratively with staff across an organization. - Exceptional organizational and time management skills, with the ability to manage competing priorities. - Demonstrated ability to perform complex assignments utilizing automated office systems. - Pleasant phone manner and demonstrated ability to build professional rapport with the general public, other agencies and internal staff, including providing timely information and service to a wide range of internal and external organization contacts. - Excellent judgment, decision-making skills, ability to work independently, and demonstrated experience anticipating business needs. - High level of interpersonal skills and discretion to manage sensitive situations and ability to handle sensitive information. - The selected candidate must be able to travel throughout the five boroughs of New York City. A valid driver’s license is preferred but not required. - Fluency in a language commonly spoken in New York City other than English preferred but not required, with Spanish or Mandarin proficiency strongly preferred.
  
  

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $70,000.00 – $75,000.00