Support Specialist 2 - Cultural Arts

Description

The purpose of this position is to provide skilled administrative and clerical support for City Departments.

Essential Functions

EXAMPLES OF ESSENTIAL DUTIES

• Must be able to communicate with others in spoken and written English to ensure the safe efficient operations of the business.
• Answers telephone inquiries from the public and direct calls to staff or other Departments; receives and communicates messages, oral and written, to and from citizens, customers, staff, and other City personnel.
• Creates and maintains spreadsheets, electronic and paper files, and documents.
• Processes invoices for payment; codes bills with proper account numbers and line items from the budget; scans invoices for record keeping; and enters invoices into financial software, balances invoices before releasing for approvals.
• Prepares and types correspondence, memos, reports and records pertaining to administrative information; proofreads letters/memos for typographical or spelling errors.
• Researches invoices and vendor request.
• Calculates and deposits monies and issues receipts.
• Maintain files for day-to-day operations.
• Assists with mailing of payments, through US and interdepartmental, and routes to the intended recipient; prepares packages and envelopes for mailing. Assists with third-party package carriers.
• Orders office supplies and assists with projects as requested.
• Uses computer software and performs administrative office duties as assigned.
• Performs other work as assigned.
  
  

Physical Demands

• Performs work that involves walking or standing some of the time.
• Involves exerting up to ten (10) pounds of force on a regular and recurring basis and sustained keyboard operations.
  
  

Supplemental Information:

Job Summary

The Administrative Assistant is responsible for supporting daily office operations and ensuring smooth administrative functions across multiple venues and productions. This role serves as a primary point of contact for visitors and callers, manages scheduling and payments, and assists staff with paperwork and coordination.

Key Responsibilities

• Answer incoming phone calls and direct inquiries appropriately
• Greet and assist visitors in a professional and welcoming manner
• Accept payments and accurately record them in the appropriate systems
• Prepare, fill out, and send contracts to lawyers for Gateway Island and the Washington Theatre
• Manage and maintain rental schedules for Bradley, Washington Theatre, and Gateway Island
• Collect, record, and account for payments related to Perform Murfreesboro productions
• Ensure daily office operations run smoothly and efficiently
• Assist other staff members with paperwork, documentation, and administrative
  
  

Typical Qualifications

Minimum Education and Experience Requirements:

• Requires High School diploma or GED equivalent.
• Must have two (2) years of experience in office administration, clerical duties, or closely related.
  
  

Special Certifications and Licenses:

• None.
  
  

The City of Murfreesboro is an Equal Opportunity Employer.

CITY OF MURFREESBOROBI-WEEKLY PAYROLL CALENDAR FOR 2026WORK WEEK: SUNDAY - SATURDAY26 PAY DATES

Two Week Pay Cycle

Two Week Pay CycleSTARTENDCHECK DATE

STARTENDCHECK DATE14-Dec-2527-Dec-259-Jan-26

14-Jun-2627-Jun-2610-Jul-2628-Dec-2510-Jan-2623-Jan-26

28-Jun-2611-Jul-2624-Jul-2611-Jan-2624-Jan-266-Feb-26

12-Jul-2625-Jul-267-Aug-2625-Jan-267-Feb-2620-Feb-26

26-Jul-268-Aug-2621-Aug-268-Feb-2621-Feb-266-Mar-26

9-Aug-2622-Aug-264-Sep-2622-Feb-267-Mar-2620-Mar-26

23-Aug-265-Sep-2618-Sep-268-Mar-2621-Mar-263-Apr-26

6-Sep-2619-Sep-262-Oct-2622-Mar-264-Apr-2617-Apr-26

20-Sep-263-Oct-2616-Oct-265-Apr-2618-Apr-261-May-26

4-Oct-2617-Oct-2630-Oct-2619-Apr-262-May-2615-May-26

18-Oct-2631-Oct-2613-Nov-263-May-2616-May-2629-May-26

1-Nov-2614-Nov-2625-Nov-2517-May-2630-May-2612-Jun-26

15-Nov-2628-Nov-2611-Dec-2631-May-2613-Jun-2626-Jun-26

29-Nov-2612-Dec-2623-Dec-26

HOLIDAYS - 2026

HolidayMonthDayDay of WeekNew Years DayJanuary1ThursdayMartin Luther King DayJanuary19MondayPresident's DayFebruary16MondayMemorial DayMay25MondayJuneteenthJune19FridayIndependence DayJuly 4th (Observed July 3rd)3FridayLabor DaySeptember7MondayVeterans DayNovember11WednesdayThanksgiving DayNovember26ThursdayDay after ThanksgivingNovember27FridayChristmas EveDecember24ThursdayChristmas DayDecember25Friday

This position is not eligible to participate in the City's benefit plan

01

Do you possess a diploma from an accredited high school or GED equivalent?

• Yes
• No
  
  

02

Do you have two (2) years of experience in office administration, clerical duties, or closely related, or an equivalent combination of education, training, and experience?

• Yes
• No
  
  

03

Are you available to work a flexible schedule including nights and weekends?

• Yes
• No
  
  

04

Have you ever worked for the City of Murfreesboro Parks and Recreation Department?

• Yes
• No
• Required Question