ADMIN SECRETARY I P/T

Hiring part-time Secretary I for administrative support, primarily receptionist duties in the City’s Municipal Building for approximately 22.5-29 hours per week from 12:30p to 5p, Monday thru Friday.

• High School Diploma or GED
• Pre-employment drug screening and background check is required. All candidates must be willing to submit to random drug screenings
• Interested applicants should be proficient in MS Office software, and type 50 wpm
• Establish and maintain effective working relationships with other employees and public

Summary and Purpose

Administrative position responsible for a variety of basic clerical, secretarial and administrative work in providing customer service, keeping official records, accomplishing internal and external correspondence and providing general administrative support for City staff. Work is generally performed under supervisory review of head of the department/division or other supervisor.

The City of Moraine is an Equal Opportunity Employer and a Drug Free Workplace.

Requirements and Qualifications

Graduation from high school or GED with additional course work in general office practices such as word processing, filing, accounting, and maintaining records. A minimum of two (2) years of increasing responsibilities with office administration, or any equivalent combination of related education and experience.

Provide customer service to public on routine matters.

Ability to meet the public courteously and obtain requested information from records or other sources.

Knowledge of basic office administrative practices such as filing, researching and answering information requests.

Must comply with all City rules and regulations (PPM). All candidates must be willing to submit to random drug screenings.

Ability to learn assigned administrative and operations tasks within a reasonable training period and to adhere to a prescribed office procedures.

Understand and use business English writing, spelling and proofreading.

Ability to perform basic mathematical computations accurately and with reasonable speed.

Ability to use personal computer for more advanced software processes, filing, and databases. Operate office equipment such as copiers, fax machines and calculators.

Process confidential information with discretion.

Understand and follow oral and written instructions.

Ability to handle stressful situations.

Establish and maintain effective working relationships with other employees and public.

Effective verbal and written communication skills.

This position is primarily sedentary, with some walking; standing; bending; carrying of light-weight items (20 pounds or less) such as papers, books, and equipment. Ability to use their hands and fingers to handle or feel objects and operate equipment.

Specific vision abilities required of this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Requires normal hearing abilities.

Possess current Ohio state driver’s license.

Must be of good moral character with no disqualifying criminal history.

Duties and Responsibilities – For Performance Evaluation:

1. Communicate clearly, both verbally and in writing, for office interaction and customer service.

2. Provide quality customer service, consisting of courteous receipt of customer requests, compliments, and complaints to ensure a point of contact is established and a timely response made to the customer. Assist public with information or use of City and division facilities.

3. Establish and maintain effective working relationships with other employees and the public.

4. Perform basic administrative functions: prioritize personal work assignments, filing, records retention, coordinating office projects with other employees, obtain and correlate information from internal or external sources and prepare office reports.

5. Assist in ordering office supplies, and maintain supply and equipment inventory.

6. Prepare and distribute City information, to include flyers, brochures, notices, newsletters, etc. Collect fees as required. Pick up, deliver, and sort mail.

7. Use computer skills for word processing, correspondence, tables, computer filing, simple presentation slides, and E-mail. Receive information and enter into computer databases and files.

8. Schedule appointments, meetings, and room reservations.

9. Understand and comply with City and division policy and procedures.

10. Process confidential information with discretion.

11. Assist co-workers as necessary.

12. Operate and maintain office equipment.

13. Maintain regular and timely attendance.

14. Perform office functions in a safe manner.

15. Perform other duties as required.