What are the responsibilities and job description for the Information Data Specialist position at City of Midland?
This person shall be responsible for the City's compliance with the Texas Public Information Act "TPIA" (Chapter 552 of the Texas Government Code).
Knowledge, Abilities and Skills
Skill in the use of personal computer, printers, fax machine and other various office machines is required. Must be able to read, analyze, and interpret professional journals, technical procedures, or governmental regulations. The selected individual must be able to define problems, collect data, establish facts, and draw valid conclusions.
Minimum Education, Experience and Certification
This is not an entry level position. At least three years of experience in submitting requests to the Texas Attorney General under the Texas Public Information Act is preferred. The ability to prioritize and organize well, work quickly and accurately, and be consistently detailed oriented is essential. The successful applicant must possess strong proficiency in MS Office products, including Word, PowerPoint and Excel. Also, proficiency in WordPerfect, Adobe Acrobat, Corel Paint Shop, and audio and video editing software is required. A minimum of a High School Diploma and Associate's Degree is preferred. Texas Paralegal Certification or Associate's Degree as a Paralegal is a plus. A valid Texas Driver's License is required.
Wages & Hours:
DOE
Monday through Friday; 8:00 a.m. until 5:00 p.m. Must be able to work some evenings and weekends.
- Receive all requests submitted to the City of Midland subject to the TPIA.
- Forward requests to appropriate City departments and follow up with departments until responsive documents are received.
- Adhere to strict time deadlines set out under the TPIA.
- Perform research using the Texas Attorney General's website and the TPIA handbook.
- Maintain database of all requests received under the TPIA.
- Review all materials responsive to requests made under the TPIA to ascertain how each request should be handled.
- Use Adobe Acrobat to review and redact documents as needed.
- Prepare and send written responses to individuals who have requested information.
- Respond to questions from individuals requesting information via telephone and email.
- Prioritize and organize own work to meet required deadlines.
- Perform tasks timely in a fast-paced environment.
- Handle highly confidential information discretely.
- Maintain complete confidentiality of records.
- Possess ability to work non-traditional hours when necessary.
- Enforce legal requirements for dissemination of records.
- Performs related duties as required.
- Keep in constant communication with Police Department regarding new requests being processed.
- Gather information on behalf of MPD (body cams, in car, fatality packets, photos, policies, etc.)
- This includes contacting officers or appropriate departments for any records needed for the request
- This includes downloading, uploading, and transferring that responsive data to the shared legal drive
- Complete file notes for all MPD requests (provide case statuses)
- Process certain records requests (LexisNexis, Metro Reporting, 108PD Releases)
- Providing the file note
- Redacting information, printing and updating letters
- Choosing arguments to ship to the AG
- Sending messages to requestors through the GovQA portal
- Mailing requests to the AG and/or requestor
- Closing out requests when they are complete
- Gather any information for subpoenas on an as-needed basis for the Custodian of Records.
- Redact any confidential information from footage per AG rulings
Knowledge, Abilities and Skills
Skill in the use of personal computer, printers, fax machine and other various office machines is required. Must be able to read, analyze, and interpret professional journals, technical procedures, or governmental regulations. The selected individual must be able to define problems, collect data, establish facts, and draw valid conclusions.
Minimum Education, Experience and Certification
This is not an entry level position. At least three years of experience in submitting requests to the Texas Attorney General under the Texas Public Information Act is preferred. The ability to prioritize and organize well, work quickly and accurately, and be consistently detailed oriented is essential. The successful applicant must possess strong proficiency in MS Office products, including Word, PowerPoint and Excel. Also, proficiency in WordPerfect, Adobe Acrobat, Corel Paint Shop, and audio and video editing software is required. A minimum of a High School Diploma and Associate's Degree is preferred. Texas Paralegal Certification or Associate's Degree as a Paralegal is a plus. A valid Texas Driver's License is required.
Wages & Hours:
DOE
Monday through Friday; 8:00 a.m. until 5:00 p.m. Must be able to work some evenings and weekends.