Senior Management and Budget Analyst

Nature of Work

This is advanced technical and professional management and budget analysis work in the City's Office of Management and Budget (0MB) department. Employees in this class are highly responsible and possess management and analytical skills, as they are tasked with performing complex assignments in methods analysis, operations auditing, and productivity analysis, to develop improvements in the efficiency and effectiveness of City operations.

Emphasis of the work is on developing and collecting data; analyzing methods, procedures, and workflow; utilizing various work measurement techniques; preparing reports containing conclusions and recommendations; and assisting in the implementation of approved recommendations to reduce costs and improve productivity.

Supervision will be exercised over lower-level analysts in the accomplishment of assigned projects. Supervision is generally received from 0MB Director and Budget Officer who provide technical advice, reviews draft reports during various phases of assignments, and reviews completed work for professional quality and achievement of objectives. Represents 0MB Director and Budget Officer, when needed, at meetings and public functions.

Illustrative Examples of Essential Duties

• Assists Director in preparation of the Proposed and Adopted Budgets
• Develops and implements initiatives to ensure special projects are effective and successfully carried out
• Manages and executes multiple special projects simultaneously, while effectively building teams and leveraging support
• Analyzes departmental budget requests and recommends approval/disapproval of line items to the City Manager
• Researches and prepares responses to inquiries from the City Administration, Mayor and City Commission, residents, and community groups
• Prepares quarterly revenue and expenditure projections.
• Reviews City Commission agenda items for approval of funding for bid awards and appropriation of funds
• Reviews Purchase Orders and Direct Payment document for funding availability, proper account codes and appropriateness of purchase/payment
• Maintains the budgets in the City's financial management system.
• Maintains position control module in the payroll system.
• Reviews and recommends approval/disapproval of department's request to fill existing vacancies.
• Prepares Commission and Committee agenda items.
• Conducts research/analysis projects on ongoing basis on a variety of budget/ management issues.
• Develops/maintains forecasting models of financial trends for City budget purposes.
• Performs research, compile information related to costs of specific requests by departments and/or Labor Relations
• Provides support to fee studies and cost analyses.
• Performs reviews of city systems and related operations
• Supports senior managers in preparing and administering operating budget and financial analyses that include items such as capital improvement plans and other complex budget and financial assignments.
• Ability to maintain regular and punctual attendance.
• Performs special projects and related work as required.
  
  

Required:

Minimum Requirements

• Bachelor's degree from an accredited college of university, with major course work in Business or Public Administration, Accounting, or related field
• Experience in planning, developing, and implementing a variety of projects
• Three (3) years' experience in preparing and implementing municipal budgets, auditing or research/analysis
• Experience can substitute for education on a year-for-year basis.
  
  

Preferred:

• One (1) year of experience in progressive and responsible managerial and administrative work relevant to the major duties/essential functions of the position
  
  

Physical Requirements:

• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact
• Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine
• No significant standing, walking, moving, climbing, carrying, bending, kneeling, reaching, handling, sitting, standing, pushing, and pulling
  
  

For All Positions:

• Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.
• Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all state, county and city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.
• Ability to maintain regular and punctual attendance.
• Reports to work as directed during an emergency as an essential employee of the City of Miami Beach
  
  

For all technical, professional, supervisory and managerial positions:

• Ability to develop innovative and creative solutions to issues consistent with the City's strategic plan.
  
  

Applicants must detail any related work experience on the application or risk disqualification. It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.

Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.

For All Positions:

• Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.
• Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.
• Ability to maintain regular and punctual attendance.
• Performs related work as required.
• Reports to work as directed during an emergency as an essential employee of the City of Miami Beach.
  
  

For All Technical, Professional, Supervisory And Managerial Positions:

• Ability to develop innovative and creative solutions to issues consistent with the City’s strategic plan.
  
  

Applicants must detail any related work experience on the application or risk disqualification. It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.

Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.

DCF: For any job announcement that requires a a screening through the clearinghouse please see link to the website:

HB531 | Florida Agency for Health Care Administration

Benefits are available to FULL-TIME employees only. The City of Miami Beach offers a comprehensive benefits package, including 12 vacation, 12 sick days, 15 paid holidays (11 holidays and 4 floating holidays); partially sponsored by the City group medical (including visual) and dental insurance, life insurance. Excellent retirement plan: pre-tax employee contribution added to the City's contribution; 5 year "cliff vesting."

Voluntary Benefits (fully paid by the employee, but payroll deductible): flexible spending account; 457 Deferred Compensation Plan, and Roth IRA; universal and critical life insurance, disability insurance, long-term care, and lump sum cancer policy. Also, U.S. Legal Services, tuition assistance, pre-tax payroll contributions, continuation of medical and dental coverage up to 18 months upon termination (COBRA).

For a more detailed overview of the benefit package, please visit Benefits section at http://web.miamibeachfl.gov/hr

01

Do you have a bachelor's degree from an accredited college of university, with major coursework in Business or Public Administration, Accounting, or a related field? Experience can substitute for education on a year-for-year basis

• Yes
• No
  
  

02

Do you have experience in planning, developing, and implementing a variety of projects?

• Yes
• No
  
  

03

Do you have three (3) years' experience in preparing and implementing municipal budgets, auditing, or research/analysis?

• Yes
• No
  
  

04

Do you have one (1) year of experience in progressive and responsible managerial and administrative work relevant to the major duties/essential functions of the position?

• Yes
• No
  
  

05

Briefly describe your experience and say how many years you have.

• Required Question