What are the responsibilities and job description for the Recreation Coordinator position at City of Mesa?
Description/Duties
This recruitment will be used to fill one vacancy in the Special Events Assignment. This recruitment will also be used to create a Citywide eligible list to fill future vacancies in all assignment areas.
A Recreation Coordinator is responsible for the overall management of a wide variety of major recreation programs and facilities through planning, budgeting, organizing, marketing, scheduling, directing, coordinating, and supervising. A Recreation Coordinator may be responsible for more than one assignment area and/or other recreation related activities. A Recreation Coordinator may also manage special events hosted by the City, neighborhood or community groups, school and community organizations, or the general public. Manages the planning, promoting, and presenting of recreation programs, special events, competitions, and related activities at parks, pools, playgrounds, and recreation centers. A Recreation Coordinator will participate in selecting, training, supervising, and evaluating full-time and part-time recreational staff, temporary agency workers, and volunteers. This class is responsible for the development and implementation of a program budget; recommending fees and charges; working with computer applications; monitoring programs, services, and facilities; and preparing reports. Incumbents in this class may be rotated or transferred to other facilities and/or assignments based on department or seasonal needs. This class performs related duties as required.
Adaptive Recreation and Inclusion Support Programs Assignment: An incumbent in this assignment is also responsible for coordinating and supervising staff, year-round and summer adaptive programs, inclusion programs, and multiple sports programs for individuals with physical and/or cognitive disabilities. Additional responsibilities include: assessment of individuals; coordinating program locations; developing programs; approving equipment purchases; and communicating with school officials, partnering agencies, and family members/caretakers. This assignment works closely with partner groups, Mesa Public Schools, Mesa Association of Sports for the Disabled (MASD), and other valley communities in the development and implementation of programs. Additional duties include: presenting to community groups, providing internal education programs, and completing monthly reports in a timely manner.
Athletics Assignment: An incumbent in this assignment is also responsible for coordinating and supervising the implementation of youth and adult sports programs, leagues, clinics, workshops, and special events. Trains, schedules, and manages various umpires and officials. Coordinates sport field reservations for local, regional, and national clientele. Coordinates sport facility repairs and preparation with Park Maintenance staff. Develops and enforces league and facility rules and regulations. Coordinates marketing and social media needs for the assigned area. This assignment works closely with Mesa Convention and Visitors Bureau (Visit Mesa) to sell, promote, and market Mesa’s services to regional customers. This assignment requires extensive use of registration and reservation software.
Aquatics Assignment: An incumbent in this assignment is also responsible for coordinating, scheduling, and supervising staff and aquatic programs and activities at City Aquatic facilities. Additional responsibilities include developing and implementing staff/lifeguard training; scheduling facility rentals; working in partnership with local visitor’s bureau, schools, user groups, and other organizations; monitoring and reporting daily cash receipts and cash handling procedures; organizing summer seasonal hiring process; and working with customers.
Front Desk Assignment: An incumbent in this assignment is also responsible for coordinating, scheduling, hiring, training, and supervising all front desk staff and park attendants at multiple park facilities. Additional responsibilities include serving as system administrator to oversee and manage the ActiveNet reservation and registration program. Works with all division areas in programming, registration, and auditing activities to ensure accuracy and excellent customer service. This includes identifying and implementing solutions, performing system testing, and overseeing training. Responsible for managing public fee assistance and scholarship programs, as well as implementing fiscal audit policies. Coordinates with other recreation areas planning program offerings, and writing/translating activity descriptions.
Recreation Centers Assignment: An incumbent in this assignment is also responsible for coordinating and supervising staff, programs, and activities at the Recreation Centers. Responsibilities include: coordinating internal and external facility rentals and special events; communicating and coordinating with facility partners and Mesa Public School liaisons; supervising fitness/wellness operations, equipment, classes, and instructors; coordinating facility special interest programs, workshops, and special programs; and completes all reports in a timely manner.
Special Events Assignment: An incumbent in this assignment is also responsible for coordinating and supervising both internal City of Mesa sponsored special events, and independent special events taking place at City of Mesa Park, Recreation and Community Facilities locations. Additional responsibilities include: working cooperatively with other City departments, divisions, and partners to coordinate necessary resources, securing required permits, mitigating parking, trash, restroom and safety issues, assessing and collecting fees, and promoting events. This assignment also secures and maintains an inventory of special event equipment and vehicles, as well as assembles and operates sound and video equipment. This assignment creates and manages contracts, approves and monitors vendors, creates and manages reservation permits through a computer software system, and submits needed maintenance requests. The incumbent in this assignment may spend extended time in an outdoor environment with exposure to high heat and sun.
Youth Camps, Mobile Recreation, and Volunteer Assignment: An incumbent in this assignment is also responsible for coordinating and supervising the implementation of mobile recreation opportunities, summer camp programs, and department-wide volunteer services. Additional responsibilities include: developing, marketing, and establishing partnerships for the programs; coordinating program schedules and facility reservations; developing staff manuals and rules of the programs; developing weekly themes and special events; and completing all monthly reports in a timely manner.
Recreation Coordinators may be required to work evenings, weekends, and holidays. Supervision is received from a Recreation Supervisor or Administrator who reviews work through observation, conferences, reports, and results achieved. The Recreation Coordinator class is distinguished from the Recreation Supervisor by the latter's degree of program responsibility, which includes preparing and justifying a budget, grant writing, preparing unit reports and presentations for Council, and administering a comprehensive program. This class is FLSA exempt-professional.
Who May Apply: Any current City of Mesa employee who meets the minimum qualifications for the position. Temporary workers employed by an outside agency, volunteers, and contractors are not eligible to apply for promotional recruitments. If you are not a current City of Mesa employee, you are not eligible to apply for this position and will be disqualified.
Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.
Qualifications & Requirements
Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City’s shared employee values of Knowledge, Respect, and Integrity.
Minimum Qualifications Required. Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Recreation, Leisure Services, Facility Management, Public Administration, or a related field. Considerable (3 - 5 years) experience in professional-level, year-round recreation work, including programming and coordinating recreational activities; experience in parks and recreation or special event management and operations; or experience in sports facility management and operations (examples: sales, marketing, scheduling, staging events/productions, or contract management) OR two years’ experience as a City of Mesa Recreation Programmer.
Special Requirement. Must possess a valid Class D Arizona Driver’s License by hire or promotion date. Must obtain Red Cross (or equivalent) Lifeguard Training and Cardiopulmonary Resuscitation (CPR) for the Professional Rescuer certifications within 30 days of hire date, and Lifeguard Training Instructor and Water Safety Instructor certificates within 90 days of hire date. Individuals in this job classification are classified by the Department of Homeland Security as Affected Individuals due to potential accessibility of Chemicals of Interest. As a result, individuals will be subject to a Federal Bureau of Investigation vetting process (Aquatics Assignment). Must have CPR/AED and First Aid certificate within 30 days of hire date (Recreation Center and Tennis Center Assignments). Possession of a nationally recognized certification in Therapeutic Recreation (CTRS) by promotion or hire date; CPR/AED and First Aid certification within 30 days of hire date; valid Department of Economic Security fingerprint clearance card level 1 within 30 days of hire date; Department of Economic Security Article 9 certification; and Protective Behaviors Certification all within 30 days of hire dat6 (Adaptive Assignment).
Substance Abuse Testing. Due to the safety and/or security sensitive nature of this classification, individuals shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in City policy and procedures.
Preferred/Desirable Qualifications. Graduation from an accredited college or university with a Bachelor’s Degree in Recreation or a related field. Municipal recreation experience is preferred. Supervisory experience is preferred. Membership in the Arizona Parks and Recreation Association is preferred. Membership in the National Recreation and Parks Association (NRPA), or any valid accredited certification program related to the assignment area is preferred. A current certificate in Lifeguard Training including CPR, AED, and First Aide for the Professional Rescuer; a Water Safety Instructor certificate; and a Lifeguard Training Instructor certificate is preferred (Aquatics Assignment). An Aquatic Facility Operator (AFO) certification and a Certified Pool Operator (CPO) is preferred (Aquatics Assignment).
Link To Job Description
http://apps.mesaaz.gov/jobdescriptions/Documents/JobDescriptions/cs4445.pdf
A Summary of City of Mesa Benefits is linked here.
01
Are you a current City of Mesa employee? If no, your application will be disqualified.
Please indicate which assignment area(s) you would like to be considered for. Check all that apply.
Do you have a Bachelor's Degree (or higher) in Recreation, Leisure Services, Facility Management, Public Administration, or a related field? Please detail your education on your application.
How many years of professional-level, year-round recreation experience do you have that includes programming and coordinating recreational activities; experience in parks and recreation or special event management and operations; or experience in sports facility management and operations (examples: sales, marketing, scheduling, staging events/productions, or contract management)?
Please describe your experience in professional-level, year-round recreation work, including programming and coordinating recreational activities; experience in parks and recreation or special event management and operations; or experience in sports facility management and operations (examples: sales, marketing, scheduling, staging events/productions, or contract management); including employer(s). Please also detail this experience on your application. If none, type N/A.
06
How many years experience do you have as a City of Mesa Recreation Programmer? Please be sure to detail all work experience on your application.
Do you have a valid Class D Arizona Driver's License, or can you obtain one by hire or promotion date?
Do you currently possess, or can you obtain by hire or promotion date, a nationally recognized certification in Therapeutic Recreation (CTRS)? Adaptive Assignment only.
Do you have municipal recreation experience?
Please describe your experience with municipal recreation in the text box below, including employer(s). If no experience, type N/A.
11
Do you have experience as a supervisor?
Please describe your supervisory experience in the text box below, including employer(s). If no experience, type N/A.
13
Which of the following certifications or memberships do you currently possess? Check all that apply.
This recruitment will be used to fill one vacancy in the Special Events Assignment. This recruitment will also be used to create a Citywide eligible list to fill future vacancies in all assignment areas.
A Recreation Coordinator is responsible for the overall management of a wide variety of major recreation programs and facilities through planning, budgeting, organizing, marketing, scheduling, directing, coordinating, and supervising. A Recreation Coordinator may be responsible for more than one assignment area and/or other recreation related activities. A Recreation Coordinator may also manage special events hosted by the City, neighborhood or community groups, school and community organizations, or the general public. Manages the planning, promoting, and presenting of recreation programs, special events, competitions, and related activities at parks, pools, playgrounds, and recreation centers. A Recreation Coordinator will participate in selecting, training, supervising, and evaluating full-time and part-time recreational staff, temporary agency workers, and volunteers. This class is responsible for the development and implementation of a program budget; recommending fees and charges; working with computer applications; monitoring programs, services, and facilities; and preparing reports. Incumbents in this class may be rotated or transferred to other facilities and/or assignments based on department or seasonal needs. This class performs related duties as required.
Adaptive Recreation and Inclusion Support Programs Assignment: An incumbent in this assignment is also responsible for coordinating and supervising staff, year-round and summer adaptive programs, inclusion programs, and multiple sports programs for individuals with physical and/or cognitive disabilities. Additional responsibilities include: assessment of individuals; coordinating program locations; developing programs; approving equipment purchases; and communicating with school officials, partnering agencies, and family members/caretakers. This assignment works closely with partner groups, Mesa Public Schools, Mesa Association of Sports for the Disabled (MASD), and other valley communities in the development and implementation of programs. Additional duties include: presenting to community groups, providing internal education programs, and completing monthly reports in a timely manner.
Athletics Assignment: An incumbent in this assignment is also responsible for coordinating and supervising the implementation of youth and adult sports programs, leagues, clinics, workshops, and special events. Trains, schedules, and manages various umpires and officials. Coordinates sport field reservations for local, regional, and national clientele. Coordinates sport facility repairs and preparation with Park Maintenance staff. Develops and enforces league and facility rules and regulations. Coordinates marketing and social media needs for the assigned area. This assignment works closely with Mesa Convention and Visitors Bureau (Visit Mesa) to sell, promote, and market Mesa’s services to regional customers. This assignment requires extensive use of registration and reservation software.
Aquatics Assignment: An incumbent in this assignment is also responsible for coordinating, scheduling, and supervising staff and aquatic programs and activities at City Aquatic facilities. Additional responsibilities include developing and implementing staff/lifeguard training; scheduling facility rentals; working in partnership with local visitor’s bureau, schools, user groups, and other organizations; monitoring and reporting daily cash receipts and cash handling procedures; organizing summer seasonal hiring process; and working with customers.
Front Desk Assignment: An incumbent in this assignment is also responsible for coordinating, scheduling, hiring, training, and supervising all front desk staff and park attendants at multiple park facilities. Additional responsibilities include serving as system administrator to oversee and manage the ActiveNet reservation and registration program. Works with all division areas in programming, registration, and auditing activities to ensure accuracy and excellent customer service. This includes identifying and implementing solutions, performing system testing, and overseeing training. Responsible for managing public fee assistance and scholarship programs, as well as implementing fiscal audit policies. Coordinates with other recreation areas planning program offerings, and writing/translating activity descriptions.
Recreation Centers Assignment: An incumbent in this assignment is also responsible for coordinating and supervising staff, programs, and activities at the Recreation Centers. Responsibilities include: coordinating internal and external facility rentals and special events; communicating and coordinating with facility partners and Mesa Public School liaisons; supervising fitness/wellness operations, equipment, classes, and instructors; coordinating facility special interest programs, workshops, and special programs; and completes all reports in a timely manner.
Special Events Assignment: An incumbent in this assignment is also responsible for coordinating and supervising both internal City of Mesa sponsored special events, and independent special events taking place at City of Mesa Park, Recreation and Community Facilities locations. Additional responsibilities include: working cooperatively with other City departments, divisions, and partners to coordinate necessary resources, securing required permits, mitigating parking, trash, restroom and safety issues, assessing and collecting fees, and promoting events. This assignment also secures and maintains an inventory of special event equipment and vehicles, as well as assembles and operates sound and video equipment. This assignment creates and manages contracts, approves and monitors vendors, creates and manages reservation permits through a computer software system, and submits needed maintenance requests. The incumbent in this assignment may spend extended time in an outdoor environment with exposure to high heat and sun.
Youth Camps, Mobile Recreation, and Volunteer Assignment: An incumbent in this assignment is also responsible for coordinating and supervising the implementation of mobile recreation opportunities, summer camp programs, and department-wide volunteer services. Additional responsibilities include: developing, marketing, and establishing partnerships for the programs; coordinating program schedules and facility reservations; developing staff manuals and rules of the programs; developing weekly themes and special events; and completing all monthly reports in a timely manner.
Recreation Coordinators may be required to work evenings, weekends, and holidays. Supervision is received from a Recreation Supervisor or Administrator who reviews work through observation, conferences, reports, and results achieved. The Recreation Coordinator class is distinguished from the Recreation Supervisor by the latter's degree of program responsibility, which includes preparing and justifying a budget, grant writing, preparing unit reports and presentations for Council, and administering a comprehensive program. This class is FLSA exempt-professional.
Who May Apply: Any current City of Mesa employee who meets the minimum qualifications for the position. Temporary workers employed by an outside agency, volunteers, and contractors are not eligible to apply for promotional recruitments. If you are not a current City of Mesa employee, you are not eligible to apply for this position and will be disqualified.
Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.
Qualifications & Requirements
Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City’s shared employee values of Knowledge, Respect, and Integrity.
Minimum Qualifications Required. Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Recreation, Leisure Services, Facility Management, Public Administration, or a related field. Considerable (3 - 5 years) experience in professional-level, year-round recreation work, including programming and coordinating recreational activities; experience in parks and recreation or special event management and operations; or experience in sports facility management and operations (examples: sales, marketing, scheduling, staging events/productions, or contract management) OR two years’ experience as a City of Mesa Recreation Programmer.
Special Requirement. Must possess a valid Class D Arizona Driver’s License by hire or promotion date. Must obtain Red Cross (or equivalent) Lifeguard Training and Cardiopulmonary Resuscitation (CPR) for the Professional Rescuer certifications within 30 days of hire date, and Lifeguard Training Instructor and Water Safety Instructor certificates within 90 days of hire date. Individuals in this job classification are classified by the Department of Homeland Security as Affected Individuals due to potential accessibility of Chemicals of Interest. As a result, individuals will be subject to a Federal Bureau of Investigation vetting process (Aquatics Assignment). Must have CPR/AED and First Aid certificate within 30 days of hire date (Recreation Center and Tennis Center Assignments). Possession of a nationally recognized certification in Therapeutic Recreation (CTRS) by promotion or hire date; CPR/AED and First Aid certification within 30 days of hire date; valid Department of Economic Security fingerprint clearance card level 1 within 30 days of hire date; Department of Economic Security Article 9 certification; and Protective Behaviors Certification all within 30 days of hire dat6 (Adaptive Assignment).
Substance Abuse Testing. Due to the safety and/or security sensitive nature of this classification, individuals shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in City policy and procedures.
Preferred/Desirable Qualifications. Graduation from an accredited college or university with a Bachelor’s Degree in Recreation or a related field. Municipal recreation experience is preferred. Supervisory experience is preferred. Membership in the Arizona Parks and Recreation Association is preferred. Membership in the National Recreation and Parks Association (NRPA), or any valid accredited certification program related to the assignment area is preferred. A current certificate in Lifeguard Training including CPR, AED, and First Aide for the Professional Rescuer; a Water Safety Instructor certificate; and a Lifeguard Training Instructor certificate is preferred (Aquatics Assignment). An Aquatic Facility Operator (AFO) certification and a Certified Pool Operator (CPO) is preferred (Aquatics Assignment).
Link To Job Description
http://apps.mesaaz.gov/jobdescriptions/Documents/JobDescriptions/cs4445.pdf
A Summary of City of Mesa Benefits is linked here.
01
Are you a current City of Mesa employee? If no, your application will be disqualified.
- Yes
- No
Please indicate which assignment area(s) you would like to be considered for. Check all that apply.
- The current vacancy in the Recreation Centers Assignment.
- Future vacancies in the Adaptive Recreation and Inclusion Support Programs Assignment
- Future vacancies in the Front Desk Assignment
- Future vacancies in the Athletics Assignment
- Future vacancies in the Aquatics Assignment
- Future vacancies in the Special Events Assignment
- Future vacancies in the Youth Camps, Mobile Recreation, and Volunteer Assignment
Do you have a Bachelor's Degree (or higher) in Recreation, Leisure Services, Facility Management, Public Administration, or a related field? Please detail your education on your application.
- Yes
- No
How many years of professional-level, year-round recreation experience do you have that includes programming and coordinating recreational activities; experience in parks and recreation or special event management and operations; or experience in sports facility management and operations (examples: sales, marketing, scheduling, staging events/productions, or contract management)?
- None
- Some but less than 3 years
- 3 years or more but less than 5 years
- 5 years or more but less than 7 years
- 7 years or more
Please describe your experience in professional-level, year-round recreation work, including programming and coordinating recreational activities; experience in parks and recreation or special event management and operations; or experience in sports facility management and operations (examples: sales, marketing, scheduling, staging events/productions, or contract management); including employer(s). Please also detail this experience on your application. If none, type N/A.
06
How many years experience do you have as a City of Mesa Recreation Programmer? Please be sure to detail all work experience on your application.
- None
- Some but less than 2 years
- 2 years or more
Do you have a valid Class D Arizona Driver's License, or can you obtain one by hire or promotion date?
- Yes
- No
Do you currently possess, or can you obtain by hire or promotion date, a nationally recognized certification in Therapeutic Recreation (CTRS)? Adaptive Assignment only.
- Yes
- No
Do you have municipal recreation experience?
- Yes
- No
Please describe your experience with municipal recreation in the text box below, including employer(s). If no experience, type N/A.
11
Do you have experience as a supervisor?
- Yes
- No
Please describe your supervisory experience in the text box below, including employer(s). If no experience, type N/A.
13
Which of the following certifications or memberships do you currently possess? Check all that apply.
- Arizona Parks and Recreation Association
- National Recreation and Parks Association (NRPA)
- Lifeguard Training certification, including Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator (AED)
- First Aid for the Professional Rescuer
- Water Safety Instructor certificate (or equivalent)
- Lifeguard Training Instructor certification (or equivalent)
- Aquatic Facility Operator (AFO) certification
- Certified Pool Operator (CPO)
- Certified Park and Recreation Professional (CPRP)
- None of the above
- Required Question