What are the responsibilities and job description for the Office Administrator position at City of Medford?
DEPARTMENT: Recreation
HOURS OF WORK: 15-18 hours per week. Hours will depend on availability but must be weekdays between 8:00am-3:00pm
SALARY: $24/hour
HOURS OF WORK: 15-18 hours per week. Hours will depend on availability but must be weekdays between 8:00am-3:00pm
SALARY: $24/hour
BASIC FUNCTION:
The Recreation Office Administrator is responsible for clerical work within the department.
RESPONSIBILITIES:
The Recreation Office Administrator is responsible for clerical work within the department.
RESPONSIBILITIES:
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- Respond to all general emails, phone calls, and in-person inquiries.
- Collect drop-in fees.
- Set up and break down equipment in the Rec Center during their shift.
- Supervise activities in the gym.
- Create and track all Purchase Orders and pay all Recreation invoices.
- Collect timesheets and prepare payroll for Assistant Recreation Director.
- Track refunds and household credits.
- Perform opening and safety checklist.
- Review facility schedules for conflicts.
- Performs other related duties as required.
EDUCATION & EXPERIENCE:
- High school diploma or GED.
Beneficial:
- Associate’s degree or equivalent education.
KNOWLEDGE, SKILLS & LICENSES:
- Knowledgeable in Microsoft Office, including Word and Excel.
- Ability to create spreadsheets and create basic formulas in Excel. Able to scan and save documents to a shared drive.
- Excellent organization and record keeping skills.
- Ability to communicate effectively verbally and in writing.
- Effective and independent worker.
- Able to understand and prioritize tasks.
- Capable of operating a personal computer system using up-to-date software.
PHYSICAL REQUIREMENT:
Performs administrative work in an office environment. Sits or stands, with intermittent periods of stooping and walking. May be required to move objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 lbs. Applies motor skills to move objects, file, and sort documents, and use office equipment such as telephones and computers. Routinely reads documents for general understanding and analytical purposes, including handwriting, forms, and reviews detailed information displayed on a computer screen.
Performs administrative work in an office environment. Sits or stands, with intermittent periods of stooping and walking. May be required to move objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 lbs. Applies motor skills to move objects, file, and sort documents, and use office equipment such as telephones and computers. Routinely reads documents for general understanding and analytical purposes, including handwriting, forms, and reviews detailed information displayed on a computer screen.
ADDRESS ALL COVER LETTERS AND RESUMES TO
Human Resources Department
City of Medford – Room 204
85 George P. Hassett Drive
Medford, MA 02155
Or send cover letter and resume with the job title in the subject line to jobs@medford-ma.gov
Human Resources Department
City of Medford – Room 204
85 George P. Hassett Drive
Medford, MA 02155
Or send cover letter and resume with the job title in the subject line to jobs@medford-ma.gov
For the posting, please visit the City of Medford's website – www.medfordma.org
The City of Medford is an Equal Opportunity/Affirmative Action/504 Employer Residents of the City of Medford, Women, People of Color, Veterans and Persons with Disabilities are encouraged to apply.
The City of Medford is an Equal Opportunity/Affirmative Action/504 Employer Residents of the City of Medford, Women, People of Color, Veterans and Persons with Disabilities are encouraged to apply.
Salary : $24