What are the responsibilities and job description for the PAYROLL/PERSONNEL ASSISTANT I-III position at City of Long Beach?

Applications are available online beginning Tuesday, April 14, 2026, through 11:59 PM, Tuesday, May 12, 2026.

SALARY INFORMATION:
Grade I - $20.491 - $27.795 Hourly

Grade II - $22.067 - $30.179 Hourly

Grade III - $24.358 - $33.254 Hourly

Positions in the Police Department are eligible for an additional skill pay of $1.25 per hour on top of the grade compensation.

Under general supervision, prepares and processes personnel and payroll transactions and forms for a department, and/or provides technical assistance to other payroll/personnel positions; operates HRIS data management system; completes personnel transaction and personal data forms in accordance with established formats; assists employees in the completion of various forms pertaining to insurance programs, retirement system, tax withholdings, and other related areas; responds to, explains, and assists with employee and department inquiries pertaining to personnel data management systems, classification and compensation, benefits programs, rules and regulations, policies and procedures, MOUs, and other payroll/personnel related items; may input personnel requisitions and support documentation; may coordinate interviews for employment and notifications of results; coordinates appointments for physical examinations and fingerprinting; conducts new employee onboarding, employee orientations and monitors documentation associated with personnel training; coordinates, researches, verifies and enters time and attendance records, and corrects errors; reviews, reconciles, and distributes payroll/personnel reports; may coordinate and/or assist with processing and/or monitoring employee leaves to ensure compliance with applicable laws and regulations, policies and procedures, and MOUs; interprets payroll checks; organizes and maintains files relative to assigned duties; may supervise the work of and/or train personnel; and performs other related duties as required.

Knowledge of the forms and procedures associated with an automated system as demonstrated by either Options A, B, or C below:

A. One year full-time automated payroll/personnel system experience preparing and processing a variety of payroll/personnel forms and/or auditing, inputting and revising data with such a system.

B. Experience with the City of Long Beach performing the tasks listed in "A" above for a period equivalent to four months full-time.

C. Experience with the City of Long Beach preparing and processing forms, inputting and revising data associated with an automated system for a period equivalent to one year full-time.

Knowledge, Skills and Abilities:

Candidates must possess all of the following:

Knowledge of federal and state laws pertaining to: Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), and Pregnancy Disability Leave (PDL);
Ability to effectively communicate both orally and in writing;
Ability to type accurately;
Ability to operate a computer including Internet, database and word processing software; and
Ability to perform mathematical computations utilizing Microsoft Excel, a ten-key adding machine, or equivalent.

Willingness to work overtime and/or an irregular schedule including nights, holidays and weekends as needed.

A valid driver’s license, or the ability to arrange necessary and timely transportation for field travel, may be required for some assignments.

Positions in the Airport Department require the ability to pass a Transportation Security Administration (TSA) background checks and maintain Security Identification Display Area (SIDA) access badge.

Positions in the Police Department require the ability to pass a thorough background investigation.

EXAMINATION WEIGHTS:

Application and Supplemental Application............................................. Qualifying

Written Exam.................................................................................................... 100%

A minimum rating of 70 must be attained in order to pass the examination. Certification by score bands will be considered based on analysis of exam results. The resulting eligible list will remain in effect for at least one year. Screening of applicants will be conducted on the basis of application and required supplemental application submitted. Only those candidates showing the strongest backgrounds on the basis of comparative analysis will be invited to the examination process. Based on the number of applications accepted, the selection procedure may be changed. In the event a revision is necessary, the affected persons will be notified.

In accordance with Civil Service Procedure 3.38, all eligible veterans that successfully qualify on any or all open-competitive examinations shall receive an additional credit of ten (10) points that will be added to their original passing score. Disabled veterans passing the examination shall receive a credit of fifteen (15) points that will be added to their original passing score. (A copy of the veterans DD-214, Member 4 form indicating honorable discharge must be attached to the application at the time of filing.)

This position is eligible for Local Hiring Preferences and Veterans Preference Points. Learn more about available preferences and eligibility criteria here: www.longbeach.gov/jobs/working-for-the-city/hiring-preferences.

If you have not received notification within two weeks after close of filing, please contact the Human Resources Department at (562) 570-7008.

EQUITY AND INCLUSION
The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for some positions interacting with public.

This information is available in an alternative format by request at (562) 570-7008. If special accommodation is desired, please contact the Human Resources Department two (2) business days prior to the test at (562) 570-7008. For hearing impaired, call (562) 570-6638.

An Equal Opportunity Employer.

J.O.B. D65AN-25 PPA:BS HR:04/14/2026

Salary : $20 - $33

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