What are the responsibilities and job description for the Police Administrative Services Manager position at City of Lewisville?
Hello and welcome to our City! We are very excited you want to join our Lewisville Team!
Oversees and manages daily operations of the Police Records, Property & Evidence, and Police Technology and Accreditation functions, ensuring accurate and compliant handling of police records and evidence as well as efficient maintenance and implementation of police technology systems. Supervises staff across these operational areas and ensures activities meet legal, regulatory, and accreditation standards. Coordinates technical, administrative, analytical, and research functions; oversees software configuration and technology workflows; and assists in department-wide technology initiatives and special projects. Ensure all divisions operate efficiently, lawfully, and in support of departmental goals.Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.
- Select, direct, instruct, schedule, train, supervise, discipline, and evaluate the work of Records Supervisor, Property & Evidence Supervisor, and Technology Analyst.
- Ensure timely completion of all records, evidence, and technology-related tasks.
- Develops, updates, and implements policies, procedures, and operational guidelines for all supervised divisions.
- Ensures compliance with laws, court decisions, and regulations governing police records, public information, and evidence handling.
- Ensure maintenance of accurate documentation of all paperwork and electronic records related to chain of custody.
- Ensure the proper removal of all disposed evidence including but not limited to narcotics, biohazard evidence, firearms and trash.
- Ensures compliance with NIBRS Reporting, court-ordered expunctions and seals, and records retention requirements.
- Ensure Public Information Requests are completed within the period mandated by the Texas Public Information Act and other state statues
- Oversee departmental accreditation activities by ensuring policies, procedures, and documentation meet legislative and accreditation requirements.
- Coordinates department-wide technology initiatives, including software evaluation, implementation, and workflow improvement.
- Ensures Police Department applications, technology systems, and integrations operate effectively in coordination with ITS and vendors.
- Monitors and audits user account management, system security controls, and technology training.
- Establish and maintain positive working relationships with co-workers, other City employees, public and private officials and the general public using principles of good customer service.
- Performs all other related duties as assigned.
Experience: Five (5) years of related records, property and evidence, or accreditation experience in a Law Enforcement Agency required. Three (3) years of supervisory experience in Public Records or Property & Evidence required.
Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.
Licenses and Certifications: CJIS certification required within six (6) months of hire.
Conditions of Employment: Must submit to and pass a pre-employment drug test. Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy. Must pass a background investigation including a polygraph.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Knowledge of: Legal requirements for the collection and preservation of evidence as set forth in the Texas Rules of Evidence and the Texas Code of Criminal Procedure; rules of inventory control practices and procedures; laws related to notification and disposition of abandoned property; Uniform Crime and NIBRS reporting; Public Information Act; accreditation standards, audit processes, law enforcement operational compliance, and documentation requirements; police software systems, data management tools, system configuration, and integration principles; departmental policy and procedures; general record-keeping principles and general office procedures; and requirements to comply with court ordered expunctions and sealed records.
Skilled in: Functioning effectively in stressful situations; identifying inaccuracies and communicating clear feedback to employees; gathering statistical data and presenting it in a logical manner; organizing and directing self and effectively supervising others; possess the ability to provide leadership, assigning responsibility and following through on jobs to completion; planning and organizing records and data; interpreting and applying accreditation standards, policies, and regulatory requirements; identifying operational inefficiencies and implementing data-informed improvements; communicating information and ideas in speaking so others will understand, and writing concisely relaying necessary information, including appropriate grammar; effectively training employees across multiple functional areas; using a personal computer including Microsoft Office, Open Office or similar word processing programs, e-mail, and the internet; accepting responsibility for their actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
Ability to: Manage multiple divisions with different operational demands; oversee complex technology systems and accreditation functions; interpret and apply legal requirements; analyze data and prepare reports, recommendations and presentations; maintain confidentiality and handle sensitive information responsibly; work independently and collaboratively with diverse teams.
Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 10 pounds.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.
Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed.
This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Salary : $87,047 - $97,071
