Administrative Assistant - Library (Part-Time)

Performs clerical duties and provides administrative support and assistance for assigned department/division.  Assists other department/division personnel as needed. 

• Performs clerical duties and provides administrative support for assigned area of responsibility such as managing calendars and schedules, screening calls, arranging appointments, meetings, and conferences, as directed. 
• Answers telephone; routes calls to appropriate person; places calls; greets visitors and responds to inquiries; gives and relays information as needed.
• Composes memos; take notes in meetings and transcribe notes as needed.
• Organizes, scans and updates files and records as required.
• Assists in the preparation of budgets, prepares expenditure estimates, and gathers and organizes supporting data.  Monitors individual accounts within these budgets to track expenditures.
• Establishes and maintains appropriate databases including physical and electronic files for the department.  Prepares reports as directed.
• Initiates correspondence on a variety of matters requiring an understanding of department and City policies, procedures and ordinances.
• Enters payroll hours into financial/payroll system for assigned area of responsibility.
• Operates office equipment, including copiers, facsimile machines, and computers; inputs and retrieves data and text.
• Receives cash, check or charge payments as required.
• Performs all other related duties as assigned.

Education

• High School Diploma or GED required.

Experience

•  1 year of clerical/administrative experience required.

Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.
 
REQUIRED SKILLS & ABILITIES
 
Knowledge of:

• Must have sound knowledge and ability in business correspondence and an ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy.

 
Ability to:

• Ability to accept responsibility and account for his/her actions.
• Ability to follow instructions, safety practices and standard operating procedures in performing assigned tasks.
• Ability to be punctual and attend work regularly
• Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Ability to perform work accurately and thoroughly.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to communicate effectively with diverse, and sometimes irate individuals and to handle calmly and efficiently situations ranging from routine to emergency.
• Excellent memory and organizational ability, in order to set priorities, organize workload, handle multiple responsibilities, and meet deadlines.
• Ability to handle confidential information and sensitive issues in a responsible manner.
• Ability to accurately process and record payment transactions.

 
 
Skills:

• Skill in use of personal computer including Microsoft Office, Laserfiche, New World, e-mail and the internet.

 
Other Requirements:

• Must submit to and pass a pre-employment drug test.

Weekdays, some weekends and evenings possible.

Salary : $20 - $22