What are the responsibilities and job description for the Section 8 Program Coordinator position at City of Leavenworth, Kansas?
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information, please see: https://www.kansasworks.com/jobs/13442272
Position Description
Position Title: Section 8 Program Coordinator
Department: Community Development
Division: Public Housing Authority
FLSA: Exempt
Retirement: KPERS
Effective Date: November 24, 2025
GENERAL PURPOSE
This position involves highly technical and administrative work in the
administering, planning,
implementing, directing, monitoring and evaluating of all aspects of the
Section 8 Program.
SUPERVISION RECEIVED
Works under the general supervision of the Director of Planning and
Community Development.
SUPERVISION EXERCISED
Exercises direct supervision over Housing Intake Specialist.
Essential Duties And Responsibilities
(Duties listed do not include all tasks which may be performed.)
Administer the Section 8 Program in compliance with all program
regulations and requirements.
Interpret and implement federal regulations which govern the operation
of the program. Attend
training as necessitated by regulation changes.
Participate in the development of administrative operating policies.
Discuss with staff changes in
regulations, laws and policies which are applicable to their area of
responsibility.
Generate monthly reports to HUD, fee accountants and the Citys Finance
Department.
Establish appropriate applicant waiting lists and assure compliance with
regulatory requirements.
Assess and certify eligibility of applicants in accordance with federal
preference and eligibility
criteria. Establish and sustain 100% lease up to assure receipt of
maximum operating revenue.
Purge waiting lists annually to determine applicants continued interest
in program. Assure
accurate and timely monthly HAP and utility adjustment distributions.
Monitor receipt of inbound
portable payments.
Develop various forms/documents for use in housing program.
Survey the rental market on a regular basis to obtain rent comparison
data to document rent
reasonableness of leased units. Monitor compliance with inspection
standards by assuring the
performance of quality control inspections of at least 10% of leased
units. Assure that leased units
are re-inspected and participating households are recertified on an
annual basis, and as otherwise
necessary, so adjustments to rental obligations are made accordingly.
Examine program files to assure contents include all required
verification forms, leases, contracts,
and other miscellaneous documents. Assure income and rent calculations
are accurate.
Investigate reports of program abuse and impose penalties when
appropriate.
Schedule informal reviews for applicants/hearings for participating
households when requested
due to disagreement with staff decisions which affect certain aspects of
participation in the
program. Summarize the outcome of reviews/hearings. Notify affected
parties of hearing
officers decision.
Assist federal monitors and auditors in review of the program and
respond to any concerns or
findings expressed within the appropriate time frame.
Participate in the review, development and control of the annual budget;
coordinate the process
with the fee accountant, the City finance office and HUD. Monitor budget
and financial reports.
Identify problem areas, confer with Planters II Manager, and initiate
effective solutions to
problems. Manage accounts payable and receivable to guarantee accurate
disbursement and/or
receipt of payments. Oversee the purchase of services, equipment, and
supplies necessary for the
daily operation of the program. Confer with the CD Director in the
development of bid
specifications for purchases over \$5,000. Evaluate charges from the
finance department for
reimbursement of operating expenses and salaries/benefits/vendor
payments. Convert i nto budget
format. Post to various journals to generate financial reports of third
party accounting. Reconcile
monthly reports.
Supervise and direct work activity of subordinate positions. Responsible
for training, evaluating,
and disciplining of assigned employees. Assess the need for additional
staff and/or staff training.
Assist in the development/completion of position descriptions,
performance evaluations and
performance standards. Determine duties to be performed by staff and
assign workload by order
of priority.
Assist in the resolution of inter-office problems and procedures and
develop effective solutions.
Work with director to develop effective solutions to problems with
compliance with other
informal hearings.
Establish an effective
information, please see: https://www.kansasworks.com/jobs/13442272
Position Description
Position Title: Section 8 Program Coordinator
Department: Community Development
Division: Public Housing Authority
FLSA: Exempt
Retirement: KPERS
Effective Date: November 24, 2025
GENERAL PURPOSE
This position involves highly technical and administrative work in the
administering, planning,
implementing, directing, monitoring and evaluating of all aspects of the
Section 8 Program.
SUPERVISION RECEIVED
Works under the general supervision of the Director of Planning and
Community Development.
SUPERVISION EXERCISED
Exercises direct supervision over Housing Intake Specialist.
Essential Duties And Responsibilities
(Duties listed do not include all tasks which may be performed.)
Administer the Section 8 Program in compliance with all program
regulations and requirements.
Interpret and implement federal regulations which govern the operation
of the program. Attend
training as necessitated by regulation changes.
Participate in the development of administrative operating policies.
Discuss with staff changes in
regulations, laws and policies which are applicable to their area of
responsibility.
Generate monthly reports to HUD, fee accountants and the Citys Finance
Department.
Establish appropriate applicant waiting lists and assure compliance with
regulatory requirements.
Assess and certify eligibility of applicants in accordance with federal
preference and eligibility
criteria. Establish and sustain 100% lease up to assure receipt of
maximum operating revenue.
Purge waiting lists annually to determine applicants continued interest
in program. Assure
accurate and timely monthly HAP and utility adjustment distributions.
Monitor receipt of inbound
portable payments.
Develop various forms/documents for use in housing program.
Survey the rental market on a regular basis to obtain rent comparison
data to document rent
reasonableness of leased units. Monitor compliance with inspection
standards by assuring the
performance of quality control inspections of at least 10% of leased
units. Assure that leased units
are re-inspected and participating households are recertified on an
annual basis, and as otherwise
necessary, so adjustments to rental obligations are made accordingly.
Examine program files to assure contents include all required
verification forms, leases, contracts,
and other miscellaneous documents. Assure income and rent calculations
are accurate.
Investigate reports of program abuse and impose penalties when
appropriate.
Schedule informal reviews for applicants/hearings for participating
households when requested
due to disagreement with staff decisions which affect certain aspects of
participation in the
program. Summarize the outcome of reviews/hearings. Notify affected
parties of hearing
officers decision.
Assist federal monitors and auditors in review of the program and
respond to any concerns or
findings expressed within the appropriate time frame.
Participate in the review, development and control of the annual budget;
coordinate the process
with the fee accountant, the City finance office and HUD. Monitor budget
and financial reports.
Identify problem areas, confer with Planters II Manager, and initiate
effective solutions to
problems. Manage accounts payable and receivable to guarantee accurate
disbursement and/or
receipt of payments. Oversee the purchase of services, equipment, and
supplies necessary for the
daily operation of the program. Confer with the CD Director in the
development of bid
specifications for purchases over \$5,000. Evaluate charges from the
finance department for
reimbursement of operating expenses and salaries/benefits/vendor
payments. Convert i nto budget
format. Post to various journals to generate financial reports of third
party accounting. Reconcile
monthly reports.
Supervise and direct work activity of subordinate positions. Responsible
for training, evaluating,
and disciplining of assigned employees. Assess the need for additional
staff and/or staff training.
Assist in the development/completion of position descriptions,
performance evaluations and
performance standards. Determine duties to be performed by staff and
assign workload by order
of priority.
Assist in the resolution of inter-office problems and procedures and
develop effective solutions.
Work with director to develop effective solutions to problems with
compliance with other
informal hearings.
Establish an effective