What are the responsibilities and job description for the P&R Administrative Specialist position at City of Leavenworth, Kansas?
This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13692779
Position Description
Position Title: P&R Administrative Specialist
Department: Parks and Recreation
Division: Parks and Recreation
Retirement: KPERS
FLSA: Non-Exempt
Effective Date: September 24, 2026
GENERAL PURPOSE
Provides a variety of routine and complex clerical, administrative and
technical work in keeping
official records, RecDesk Software, Eventbrite, Munis Software, Park and
Rec webpage and providing
administrative support to the Parks and Recreation Director, Deputy
Director and staff.
SUPERVISION RECEIVED
Works under the general supervision of the Parks and Recreation Director
or Deputy
Director. Receives only generalized instruction and is frequently
required to make independent
work decisions.
SUPERVISION EXERCISED
Supervises the Part Time Admin Clerk and temporary cashiers employees as
required.
Essential Duties And Responsibilities
(Duties listed below do not include all tasks that may be performed.)
Issues written and oral instructions; assigns duties and examines work
for exactness, neatness, and
conformance to policies and procedures. Maintains harmony amongst
workers and resolves issues;
performs and/or assists subordinates in performing duties; adjusts
errors and complaints.
Serves as the first point of contact with citizens seeking information
regarding departmental
programs. Responsible for handling citizen inquiries with tact and
confidentiality. Intensive
public-oriented position requiring excellent public relations skills and
a proactive work ethic.
Supports the department by performing routine clerical and
administrative work to include file
maintenance, documentation verification, answering phones, purchasing
department materials
and supplies, taking reservations for park shelters, summer pool
parties, summer baseball and
softball field practices, community center rooms as needed, campground
sites in the off season,
etc.
Compiles, retrieves, maintains and updates paper and electronic
documents, files, reports,
contact lists and other records for retrieval of accurate information in
a timely manner; assists
with departments records retention.
Maintains Parks and Recreation online registration/reservation systems.
Works with the River City Community Player to purchase playwrights, play
scripts, advertising,
deposits, financial records, refunds, and tick sales website.
Codes and enters department invoices and requisitions into the citys
financial computer
system; verifies approval process for each transaction; keeps
appropriate payment records.
Reviews all daily deposits to ensure accuracy; generates master daily
reports; investigates and
researches errors and discrepancies before forwarding to City
Accountant.
Serves as cashier to include receipting various payments and posting
monies to appropriate
accounts. Attention to detail and accurate cash handling is a must.
Submits deposits and refunds to finance department for payment. Prepares
annual reports on
revenues, expenditures, and participation for recreation programs, park
shelter and campground
usage, and community theatre group plays. Gathers and consolidates staff
information and
prepares department annual report.
Assists staff with composing, proofreading and editing various
correspondences, reports,
memoranda and other material requiring judgment as to content, accuracy,
and completeness.
Provides assistance to department staff for various report writing as
needed. Assists with
program and event publications, advertisements and materials. Maintains
registration and
payment lists for special events and sports and aquatic programs.
Scans and archives documents and maintains the departments website
informati on as needed.
Research, compiles and obtains data for use in the completion of
required reports. Prepares &
submits reports to Parks and Recreation Director.
Operates listed office equipment.
Receives and distributes incoming mail, processes outgoing mail.
Develops and maintains effective working relationships with the public,
outside agencies,
departmental personnel, vendors and other City employees.
Investigates and follows-up on citizen requests for service, c
information, please see: https://www.kansasworks.com/jobs/13692779
Position Description
Position Title: P&R Administrative Specialist
Department: Parks and Recreation
Division: Parks and Recreation
Retirement: KPERS
FLSA: Non-Exempt
Effective Date: September 24, 2026
GENERAL PURPOSE
Provides a variety of routine and complex clerical, administrative and
technical work in keeping
official records, RecDesk Software, Eventbrite, Munis Software, Park and
Rec webpage and providing
administrative support to the Parks and Recreation Director, Deputy
Director and staff.
SUPERVISION RECEIVED
Works under the general supervision of the Parks and Recreation Director
or Deputy
Director. Receives only generalized instruction and is frequently
required to make independent
work decisions.
SUPERVISION EXERCISED
Supervises the Part Time Admin Clerk and temporary cashiers employees as
required.
Essential Duties And Responsibilities
(Duties listed below do not include all tasks that may be performed.)
Issues written and oral instructions; assigns duties and examines work
for exactness, neatness, and
conformance to policies and procedures. Maintains harmony amongst
workers and resolves issues;
performs and/or assists subordinates in performing duties; adjusts
errors and complaints.
Serves as the first point of contact with citizens seeking information
regarding departmental
programs. Responsible for handling citizen inquiries with tact and
confidentiality. Intensive
public-oriented position requiring excellent public relations skills and
a proactive work ethic.
Supports the department by performing routine clerical and
administrative work to include file
maintenance, documentation verification, answering phones, purchasing
department materials
and supplies, taking reservations for park shelters, summer pool
parties, summer baseball and
softball field practices, community center rooms as needed, campground
sites in the off season,
etc.
Compiles, retrieves, maintains and updates paper and electronic
documents, files, reports,
contact lists and other records for retrieval of accurate information in
a timely manner; assists
with departments records retention.
Maintains Parks and Recreation online registration/reservation systems.
Works with the River City Community Player to purchase playwrights, play
scripts, advertising,
deposits, financial records, refunds, and tick sales website.
Codes and enters department invoices and requisitions into the citys
financial computer
system; verifies approval process for each transaction; keeps
appropriate payment records.
Reviews all daily deposits to ensure accuracy; generates master daily
reports; investigates and
researches errors and discrepancies before forwarding to City
Accountant.
Serves as cashier to include receipting various payments and posting
monies to appropriate
accounts. Attention to detail and accurate cash handling is a must.
Submits deposits and refunds to finance department for payment. Prepares
annual reports on
revenues, expenditures, and participation for recreation programs, park
shelter and campground
usage, and community theatre group plays. Gathers and consolidates staff
information and
prepares department annual report.
Assists staff with composing, proofreading and editing various
correspondences, reports,
memoranda and other material requiring judgment as to content, accuracy,
and completeness.
Provides assistance to department staff for various report writing as
needed. Assists with
program and event publications, advertisements and materials. Maintains
registration and
payment lists for special events and sports and aquatic programs.
Scans and archives documents and maintains the departments website
informati on as needed.
Research, compiles and obtains data for use in the completion of
required reports. Prepares &
submits reports to Parks and Recreation Director.
Operates listed office equipment.
Receives and distributes incoming mail, processes outgoing mail.
Develops and maintains effective working relationships with the public,
outside agencies,
departmental personnel, vendors and other City employees.
Investigates and follows-up on citizen requests for service, c