What are the responsibilities and job description for the Planning Assistant position at City of Leavenworth, Kansas?
This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13618636
Position Description
Position Title: Planning Assistant
Department: Planning & Community Development
Division: Planning
Retirement: KPERS
FLSA: Non-Exempt
Effective Date: April 2, 2026
GENERAL PURPOSE
Provides administrative and technical support in the oversight of
multiple programs to include planning,
zoning and community development. Assists with permit reviews and
planning research; provides basic
zoning information and planning assistance to the general public,
developers, private consultants and other
outside public agencies.
SUPERVISION RECEIVED
Works under the supervision of the Associate Planner. The individual in
this position usually receives only
generalized instructions and is frequently required to make independent
work decisions.
SUPERVISION EXERCISED
Assists with the training of the administrative clerk position.
Essential Duties And Responsibilities
(Duties listed below do not include all tasks which may be performed)
Serves as primary point of contact for citizens, developers, and
professionals, providing information and
assistance on planning, zoning, development procedures, and regulations
while maintaining tact and
confidentiality.
Responds to inquiries (oral and written) and interprets applicable state
laws, local ordinances, and
departmental policies.
Performs intake, review, and processing of applications, permits,
variances, and plans; ensures
completeness, tracks files, and coordinates distribution to staff and
departments.
Prepares and manages legal notices, correspondence, reports, and
departmental communications
including agendas, minutes, and website updates.
Maintains and manages departmental records, files, data entry, and
reporting in compliance with federal,
state and local requirements.
Conducts research, compiles data, and assists with report preparation,
including grant reporting and
submissions.
Provides administrative support including purchasing, processing
payments, scheduling, calendar
management, and general office coordination.
Coordinates meetings and activities with Planning Commission, Board of
Zoning Appeals, Preservation
Commission, City departments, and external agencies.
Communicates planning comments and project updates to stakeholders.
PERIPHERAL DUTIES
Represents the department at local meetings as requested.
May serve as a division representative on various employee committees,
as assigned.
Knowledge Of
KNOWLEDGE, SKILLS AND ABILITIES
\- Principles and practices of municipal planning, including pertinent
federal, state and local statutes,
laws and rules.
\- Paper and electronic file systems and the support such systems
provide to the administrative staff.
\- Proper and accurate business English, spelling and business math.
\- Word processing and data entry programs, mapping software, Kansas and
US grant programs,
especially historic preservation, tourism & attractions, environmental
issues, specialized planning and
survey grant programs.
\- Building construction (as it relates to rehabilitation and
redevelopment work), inspection processes,
construction and project time management.
Skill And Ability To
\- Comprehend and adhere to mandatory file and report directives of the
department, federal regulations,
state statutes and local policies; Maintain strict confidentiality.
\- Analyze situations and develop reasonable course of action; analyze
and interpret data, policies,
procedures, codes and ordinances.
\- Compile, review and evaluate data; organize materials and present
information clearly and concisely
in verbal and written form.
\- Work in a centralized office, maintaining a high level of accuracy
and efficiency with numerous
interruptions; work independently; prioritize work; and manage multiple
responsibilities.
\- Operate and maintain office, data processing and copier equipment.
\- Establish and maintain effective working relationships with the
general public, contractors, agency
representatives, citizen advisory boards, departmental personnel and
City employees.
\- Understand the importance of public relations, interpersonal and
organizational skills; deal tactfully
and professionally with the public and others.
\- Transcribe from a digital recording, handwritten, e-mail and a
variety of drafts.
Minimum Qualifications
High school graduate or equivalent.
One year of experience working in a local or regional planning office;
AND
Two years of experience in implementing and maintaining manual filing
systems; OR
Three years of broad administrative experience in a business,
professional or governmental of
information, please see: https://www.kansasworks.com/jobs/13618636
Position Description
Position Title: Planning Assistant
Department: Planning & Community Development
Division: Planning
Retirement: KPERS
FLSA: Non-Exempt
Effective Date: April 2, 2026
GENERAL PURPOSE
Provides administrative and technical support in the oversight of
multiple programs to include planning,
zoning and community development. Assists with permit reviews and
planning research; provides basic
zoning information and planning assistance to the general public,
developers, private consultants and other
outside public agencies.
SUPERVISION RECEIVED
Works under the supervision of the Associate Planner. The individual in
this position usually receives only
generalized instructions and is frequently required to make independent
work decisions.
SUPERVISION EXERCISED
Assists with the training of the administrative clerk position.
Essential Duties And Responsibilities
(Duties listed below do not include all tasks which may be performed)
Serves as primary point of contact for citizens, developers, and
professionals, providing information and
assistance on planning, zoning, development procedures, and regulations
while maintaining tact and
confidentiality.
Responds to inquiries (oral and written) and interprets applicable state
laws, local ordinances, and
departmental policies.
Performs intake, review, and processing of applications, permits,
variances, and plans; ensures
completeness, tracks files, and coordinates distribution to staff and
departments.
Prepares and manages legal notices, correspondence, reports, and
departmental communications
including agendas, minutes, and website updates.
Maintains and manages departmental records, files, data entry, and
reporting in compliance with federal,
state and local requirements.
Conducts research, compiles data, and assists with report preparation,
including grant reporting and
submissions.
Provides administrative support including purchasing, processing
payments, scheduling, calendar
management, and general office coordination.
Coordinates meetings and activities with Planning Commission, Board of
Zoning Appeals, Preservation
Commission, City departments, and external agencies.
Communicates planning comments and project updates to stakeholders.
PERIPHERAL DUTIES
Represents the department at local meetings as requested.
May serve as a division representative on various employee committees,
as assigned.
Knowledge Of
KNOWLEDGE, SKILLS AND ABILITIES
\- Principles and practices of municipal planning, including pertinent
federal, state and local statutes,
laws and rules.
\- Paper and electronic file systems and the support such systems
provide to the administrative staff.
\- Proper and accurate business English, spelling and business math.
\- Word processing and data entry programs, mapping software, Kansas and
US grant programs,
especially historic preservation, tourism & attractions, environmental
issues, specialized planning and
survey grant programs.
\- Building construction (as it relates to rehabilitation and
redevelopment work), inspection processes,
construction and project time management.
Skill And Ability To
\- Comprehend and adhere to mandatory file and report directives of the
department, federal regulations,
state statutes and local policies; Maintain strict confidentiality.
\- Analyze situations and develop reasonable course of action; analyze
and interpret data, policies,
procedures, codes and ordinances.
\- Compile, review and evaluate data; organize materials and present
information clearly and concisely
in verbal and written form.
\- Work in a centralized office, maintaining a high level of accuracy
and efficiency with numerous
interruptions; work independently; prioritize work; and manage multiple
responsibilities.
\- Operate and maintain office, data processing and copier equipment.
\- Establish and maintain effective working relationships with the
general public, contractors, agency
representatives, citizen advisory boards, departmental personnel and
City employees.
\- Understand the importance of public relations, interpersonal and
organizational skills; deal tactfully
and professionally with the public and others.
\- Transcribe from a digital recording, handwritten, e-mail and a
variety of drafts.
Minimum Qualifications
High school graduate or equivalent.
One year of experience working in a local or regional planning office;
AND
Two years of experience in implementing and maintaining manual filing
systems; OR
Three years of broad administrative experience in a business,
professional or governmental of