What are the responsibilities and job description for the Grants and Information Coordinator position at City of Leavenworth, Kansas?
This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13625279
Position Description
Position Title: Grants and Information Administrator
Department: City Manager
Division: City Manager
FLSA: Exempt
Retirement: KPERS
Effective Date: July 23, 2026
GENERAL PURPOSE
Provide professional communications, public information, and grant
administration services for
the City through independent planning, development, implementation, and
evaluation of strategic
communication initiatives and grant programs. Research, prepare,
administer, and monitor
complex grants while ensuring regulatory compliance and supporting
City-wide organizational
objectives.
SUPERVISION RECEIVED
Works under the general supervision of the Assistant to the City
Manager.
SUPERVISION EXERCISED
May supervise support personnel, interns or contract staff as assigned.
Essential Duties And Responsibilities
(Note: Important duties and responsibilities may include, but are not
limited to, the following)
Utilize professional grant expertise to identify prospective grants for
City utilities,
infrastructure, parks, equipment, emergency management and other
programs.
Understand and utilize federal grant processes including Notification of
Funding Opportunity
(NOFO), organizational eligibility, writing relevant content, providing
necessary reports and
statistics, attaching site plans and environmental reviews, gathering
contractor quotes,
creating budget/revenue/expense documents as part of project financials,
submission through
Grants.Gov and SAM.gov or other portals and mandatory reporting.
Understand and utilize State of Kansas grant processes for grants by
agency.
Find additional grant opportunities through direct searches or through
available databases.
Develop strategy recommendations for grant pursuance including an
assessment of likelihood
of success and prioritizing key City needs or funding shortfalls.
Track grant budgets, expenditures, deliverables and outcomes in
conjunction with the lead
Department and Finance.
Maintain grant records and reporting schedules; ensure compliance with
grantor
requirements.
Follow up directly with granting agencies on grant applications not
awarded to gain
information on future grant application improvements.
Develop and implement a results-driven communication strategy that
aligns with City goals.
Proactively support City Departments with public information and
outreach through the
development and distribution of original content via all forms of media.
Create, schedule and publish compelling content across platforms
including Facebook,
LinkedIn, Instagram, TikTok, and NextDoor, providing reports on
engagement levels.
Work within budgets to promote City events and activities, utilizing
purchasing card and
reconciling expenses in financial software.
Develop and distribute the Citys newsletter using Adobe InDesign or
another platform and
soliciting a print vendor through the Request for Proposals (RFP)
process as necessary.
Identify and implement alternatives to printed media that increase
communications reach,
save cost of printing and postage, and increase quality.
Develop high quality presentations, flyers or other visual material
needed for event
promotion and education using Microsoft PowerPoint, Canva or other
software
Oversee and manage City website including primary responsibility for
selection and contract
maintenance of website provider, update website content across all areas
regularly,
implement necessary website platform upgrades, identify requirements for
ADA accessibility
and ensure website compliance, monitor website maintenance costs
including ADA and other
modules, find and fix broken website links, collaboratively develop
website polici es and
procedures, and provide training to Department administrative staff.
Attend and record City Commission meetings and other regularly scheduled
City meetings.
Oversee audio/visual system for recording City Commission and other
meetings, working
with vendors and IT staff as needed. Live stream and post videos to City
YouTube Channel,
editing if needed. Write recording and publishing procedures and train
back up staff to record
City Commission meetings.
Produce live content at events and support multimedia storytelling.
Attend City ceremonies, festivals, events, partner organization meetings
and community
events and activities to represent the City Managers Office, capture
video or photos and
share City information formally and informally.
PERIPHERAL DUTIES
Support annual Spring Clean Up, State of the City, Camp Leavenworth
festival and Business
Symposium.
Provide back-up
information, please see: https://www.kansasworks.com/jobs/13625279
Position Description
Position Title: Grants and Information Administrator
Department: City Manager
Division: City Manager
FLSA: Exempt
Retirement: KPERS
Effective Date: July 23, 2026
GENERAL PURPOSE
Provide professional communications, public information, and grant
administration services for
the City through independent planning, development, implementation, and
evaluation of strategic
communication initiatives and grant programs. Research, prepare,
administer, and monitor
complex grants while ensuring regulatory compliance and supporting
City-wide organizational
objectives.
SUPERVISION RECEIVED
Works under the general supervision of the Assistant to the City
Manager.
SUPERVISION EXERCISED
May supervise support personnel, interns or contract staff as assigned.
Essential Duties And Responsibilities
(Note: Important duties and responsibilities may include, but are not
limited to, the following)
Utilize professional grant expertise to identify prospective grants for
City utilities,
infrastructure, parks, equipment, emergency management and other
programs.
Understand and utilize federal grant processes including Notification of
Funding Opportunity
(NOFO), organizational eligibility, writing relevant content, providing
necessary reports and
statistics, attaching site plans and environmental reviews, gathering
contractor quotes,
creating budget/revenue/expense documents as part of project financials,
submission through
Grants.Gov and SAM.gov or other portals and mandatory reporting.
Understand and utilize State of Kansas grant processes for grants by
agency.
Find additional grant opportunities through direct searches or through
available databases.
Develop strategy recommendations for grant pursuance including an
assessment of likelihood
of success and prioritizing key City needs or funding shortfalls.
Track grant budgets, expenditures, deliverables and outcomes in
conjunction with the lead
Department and Finance.
Maintain grant records and reporting schedules; ensure compliance with
grantor
requirements.
Follow up directly with granting agencies on grant applications not
awarded to gain
information on future grant application improvements.
Develop and implement a results-driven communication strategy that
aligns with City goals.
Proactively support City Departments with public information and
outreach through the
development and distribution of original content via all forms of media.
Create, schedule and publish compelling content across platforms
including Facebook,
LinkedIn, Instagram, TikTok, and NextDoor, providing reports on
engagement levels.
Work within budgets to promote City events and activities, utilizing
purchasing card and
reconciling expenses in financial software.
Develop and distribute the Citys newsletter using Adobe InDesign or
another platform and
soliciting a print vendor through the Request for Proposals (RFP)
process as necessary.
Identify and implement alternatives to printed media that increase
communications reach,
save cost of printing and postage, and increase quality.
Develop high quality presentations, flyers or other visual material
needed for event
promotion and education using Microsoft PowerPoint, Canva or other
software
Oversee and manage City website including primary responsibility for
selection and contract
maintenance of website provider, update website content across all areas
regularly,
implement necessary website platform upgrades, identify requirements for
ADA accessibility
and ensure website compliance, monitor website maintenance costs
including ADA and other
modules, find and fix broken website links, collaboratively develop
website polici es and
procedures, and provide training to Department administrative staff.
Attend and record City Commission meetings and other regularly scheduled
City meetings.
Oversee audio/visual system for recording City Commission and other
meetings, working
with vendors and IT staff as needed. Live stream and post videos to City
YouTube Channel,
editing if needed. Write recording and publishing procedures and train
back up staff to record
City Commission meetings.
Produce live content at events and support multimedia storytelling.
Attend City ceremonies, festivals, events, partner organization meetings
and community
events and activities to represent the City Managers Office, capture
video or photos and
share City information formally and informally.
PERIPHERAL DUTIES
Support annual Spring Clean Up, State of the City, Camp Leavenworth
festival and Business
Symposium.
Provide back-up