Municipal Court Clerk

This job was posted by https://www.kansasworks.com : For more

information, please see: https://www.kansasworks.com/jobs/13633501

Position Description

Position Title: Municipal Court Clerk

Department: City Manager

Division: Municipal Court

Retirement: KPERS

FLSA: Non-Exempt

Effective Date: October 19, 2022

GENERAL PURPOSE

Performs specialized clerical work preparing cases for court, liaison

during court proceedings,

and maintenance of all related records, reports, and funds in

conjunction with the operation of the

Municipal Court Division. Work involves performance of tasks necessary

to the operation of

Municipal Court before, during, and after trial proceedings. Work

follows an established routine

but the individual is called upon to exercise independent judgment

regarding priority of tasks to

be completed.

SUPERVISION RECEIVED

Work is performed under the general supervision of the Senior Municipal

Court Clerk.

SUPERVISION EXERCISED

None generally. May assume the duties and responsibilities of the Senior

Municipal Court Clerk

during his/her absence.

Essential Duties And Responsibilities

(Duties listed below do not include all tasks which may be performed.)

• Assists in administering criminal proceedings and docketing.
• Prepares correspondence and maintains records.
• Processes deferrals, jail sentences, probations, pre-sentence matters,
  
  

failures.

• Assists in the coordination of court matters with defendants, defense
  
  

counsel, City

prosecutor, police department, jail, alcohol agencies and other levels

of the criminal justice

administration system.

• Processes receipts, deposits and accounts for monies and fines,
  
  

forfeitures and other court

receipts.

• Prepares and submits reports for state and local agencies.
• Prepares court dockets and files; checks with jails for special
  
  

hearings.

• Receives, logs and indexes incoming filings, citations and complaints.
• Responds to counter, telephone and written inquiries with professional
  
  

customer service.

• Processes receipts for bail, fines and penalties.
• Utilizes various aspects of FullCourt software in recording client
  
  

files, adding updates,

creating reports and creating communications.

• Initiates related paperwork as needed by defendants to facilitate
  
  

their response to a citation or

complaint.

• Performs primary filing of all papers, dockets, case files, and case
  
  

related correspondence.

• Processes Failure to Pay, Failure to Comply, and Failure to Appear
  
  

notices.

• Constructs new case files, filing and retrieving documents as
  
  

necessary.

• Prepares and maintains appropriate calendars and sets up court
  
  

hearings.

• Prepares files for court use; processes timely notices to defendants
  
  

on arraignments, trials and

hearings.

• Initiates requests for driving and criminal records.
• Responds to requests from Municipal Judge, City Prosecutor, Police
  
  

Department and others

for assistance and information; processes discovery activity required

from the office.

• May perform other duties as assigned.
  
  

PERIPHERAL DUTIES

May serve on various employee or other committees as assigned.

Minimum Qualifications

\(a\) Graduation from high school or GED equivalent with course work in

general office

practices; and

\(b\) Two years prior work experience in clerical , secretarial,

paralegal or administrative

work; or

\(c\) Any equivalent combination of education or experience.

Necessary Knowledge, Skills And Abilities

\(a\) Considerable knowledge of general office procedures; working

knowledge of legal

language and legal procedures; some knowledge of basic bookkeeping

practices;

\(b\) Skill in the operation of the listed tools, equipment and

software.

\(c\) Ability to effectively communicate on a one-to-one basis with the

public; Ability to

maintain effective working rela tions with employees, other departments,

officials and the

public; Ability to maintain accurate records; Ability to type and enter

data accurately.

Special Requirements

• Must be a US citizen.
• Must possess a valid drivers license at time of application (and
  
  

maintain for duration of

employment) and meet insurability standards under fleet insurance

policy.

• Ability to meet attendance requirements of position.