What are the responsibilities and job description for the PT Administrative Clerk -Parks & Rec position at City of Leavenworth, Kansas?
This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13643022
POSITION DESCRIPTION Position Title: PT Administrative Clerk Parks & Rec
Department: Parks and Recreation Division: Recreation FLSA Status:
Non-exempt Retirement: KPERS Date: February 6, 2025 GENERAL PURPOSE:
Provide administrative/general office support to the Parks and
Recreation Department to include the Performing Arts Center. Tasks
include customer service functions and varied administrative work such
as word processing, data entry, record keeping, invoice processing,
Filing, Processing Mail And Website Maintenance. SUPERVISION RECEIVED
Work is performed under the immediate supervision of the Parks and
Recreation Director with general guidance from the Deputy Director and
Parks And Recreation Administrative Assistant. SUPERVISION EXERCISED
None ESSENTIAL DUTIES AND RESPONSIBILITIES: (Note: Important duties and
responsibilities may include, but are not limited to, the following)
Performs general and routine administrative and clerical duties to
include answering phones,
providing customer assistance, copying and scanning documents, filing,
etc. Provides assistance for play productions at the Performing Arts
Center for the River City
Community Players to include but not limited to arranging royalty,
deposit, and rental payments; printing/copying of unrestricted material;
processing expense reimbursements; returning rental materials in
properly prepared packages; etc.
Composes and edits/proofs a variety of correspondence which may include
letters, memorandums, forms, reports, purchase orders, etc. requiring
judgment as to content, accuracy and completeness.
Compiles, retrieves, maintains and updates paper and electronic
documents, files, reports, contact lists and other records within the
department.
Processes, sorts and distributes incoming mail; prepares and processes
all outgoing mail. Assists with all citizen contacts to include requests
for information or service, on-line and in-
person reservations and registrations, complaints, etc. Provide prompt
and professional service and follow-up when necessary.
Assists with maintaining department website for updates and accuracy as
needed. Assists with developing attendee lists and any required attendee
paperwork/correspondence. Assists with ordering and maintaining
inventory of office equipment and supplies. Assists with coding and
entering department invoices and requisitions into the citys financial
Software System. Performs Other Duties As Required Or Assigned.
PERIPHERAL DUTIES: Attends Parks and Community Activities Advisory Board
meetings in Administrative Assistants
absence. May participate in parks and recreation sponsored events as
requested. May serve as a member on various department committees.
MINIMUM QUALIFICATIONS: Education and Experience: (A) Graduation from
high school or GED equivalent. (B) Minimum of one year experience in
performing administrative or general office/clerical duties. (C) Must
possess a valid drivers license at time of application (and maintain for
duration of
employment) and meet insurability standards under fleet insurance policy
(D) Must be able to type a minimum of 35 WPM. Typing test is
administered at the Leavenworth
Workforce Partnership Center (E) High level of experience with computers
and office equipment. Necessary Knowledge, Skills and Abilities: Working
Knowledge of: - Computer software, office equipment and electronic data
processing in a Windows-based
environment to include Microsoft Word, Excel, Access and Outlook. -
Business English, spelling and business math; Accounting principles and
procedures; General
office practices and procedures; General record keeping procedures -
Working knowledge of website development/maintenance and social media
posting. Skills: - Public relations and public speaking; Effecti e
verbal and written communication skills;
Composing/preparing memos, reports and correspondence. - Skill in
operating the listed tools and equipment. Ability to: - Function
effectively with minimal instruction and changing priorities. - Read,
write and speak English distinctly and clearly; Follow oral and written
instructions. - Effectively present information verbally, and in
writing, to individuals or groups. - Maintain composure while working in
a high traffic environment and able to multi-task and work
independently, with limited supervision. - Deal professionally and
courteously with the public; receive and process requests; establish and
maintain effective working relationships with the public, departmental
personnel, vendors and other City and County agencies/personnel.
DESIRABLE QUALIFICATIONS (A) Two or more years experience in a business,
professional or governmental office performing a
broad range of administrative duties. (B) Post-secondary, Vo-tech,
secretarial school or associates degree in closely related field. (C)
Previous experience in a Parks/Recreation department with similar duties
and responsibilities. (D) Experience in the use of social media
Networks, Such As Facebook, Twitter, Etc. TOOLS AND EQUIPMENT
Multi-line telephone system; Personal computer, including Microsoft
Office,
information, please see: https://www.kansasworks.com/jobs/13643022
POSITION DESCRIPTION Position Title: PT Administrative Clerk Parks & Rec
Department: Parks and Recreation Division: Recreation FLSA Status:
Non-exempt Retirement: KPERS Date: February 6, 2025 GENERAL PURPOSE:
Provide administrative/general office support to the Parks and
Recreation Department to include the Performing Arts Center. Tasks
include customer service functions and varied administrative work such
as word processing, data entry, record keeping, invoice processing,
Filing, Processing Mail And Website Maintenance. SUPERVISION RECEIVED
Work is performed under the immediate supervision of the Parks and
Recreation Director with general guidance from the Deputy Director and
Parks And Recreation Administrative Assistant. SUPERVISION EXERCISED
None ESSENTIAL DUTIES AND RESPONSIBILITIES: (Note: Important duties and
responsibilities may include, but are not limited to, the following)
Performs general and routine administrative and clerical duties to
include answering phones,
providing customer assistance, copying and scanning documents, filing,
etc. Provides assistance for play productions at the Performing Arts
Center for the River City
Community Players to include but not limited to arranging royalty,
deposit, and rental payments; printing/copying of unrestricted material;
processing expense reimbursements; returning rental materials in
properly prepared packages; etc.
Composes and edits/proofs a variety of correspondence which may include
letters, memorandums, forms, reports, purchase orders, etc. requiring
judgment as to content, accuracy and completeness.
Compiles, retrieves, maintains and updates paper and electronic
documents, files, reports, contact lists and other records within the
department.
Processes, sorts and distributes incoming mail; prepares and processes
all outgoing mail. Assists with all citizen contacts to include requests
for information or service, on-line and in-
person reservations and registrations, complaints, etc. Provide prompt
and professional service and follow-up when necessary.
Assists with maintaining department website for updates and accuracy as
needed. Assists with developing attendee lists and any required attendee
paperwork/correspondence. Assists with ordering and maintaining
inventory of office equipment and supplies. Assists with coding and
entering department invoices and requisitions into the citys financial
Software System. Performs Other Duties As Required Or Assigned.
PERIPHERAL DUTIES: Attends Parks and Community Activities Advisory Board
meetings in Administrative Assistants
absence. May participate in parks and recreation sponsored events as
requested. May serve as a member on various department committees.
MINIMUM QUALIFICATIONS: Education and Experience: (A) Graduation from
high school or GED equivalent. (B) Minimum of one year experience in
performing administrative or general office/clerical duties. (C) Must
possess a valid drivers license at time of application (and maintain for
duration of
employment) and meet insurability standards under fleet insurance policy
(D) Must be able to type a minimum of 35 WPM. Typing test is
administered at the Leavenworth
Workforce Partnership Center (E) High level of experience with computers
and office equipment. Necessary Knowledge, Skills and Abilities: Working
Knowledge of: - Computer software, office equipment and electronic data
processing in a Windows-based
environment to include Microsoft Word, Excel, Access and Outlook. -
Business English, spelling and business math; Accounting principles and
procedures; General
office practices and procedures; General record keeping procedures -
Working knowledge of website development/maintenance and social media
posting. Skills: - Public relations and public speaking; Effecti e
verbal and written communication skills;
Composing/preparing memos, reports and correspondence. - Skill in
operating the listed tools and equipment. Ability to: - Function
effectively with minimal instruction and changing priorities. - Read,
write and speak English distinctly and clearly; Follow oral and written
instructions. - Effectively present information verbally, and in
writing, to individuals or groups. - Maintain composure while working in
a high traffic environment and able to multi-task and work
independently, with limited supervision. - Deal professionally and
courteously with the public; receive and process requests; establish and
maintain effective working relationships with the public, departmental
personnel, vendors and other City and County agencies/personnel.
DESIRABLE QUALIFICATIONS (A) Two or more years experience in a business,
professional or governmental office performing a
broad range of administrative duties. (B) Post-secondary, Vo-tech,
secretarial school or associates degree in closely related field. (C)
Previous experience in a Parks/Recreation department with similar duties
and responsibilities. (D) Experience in the use of social media
Networks, Such As Facebook, Twitter, Etc. TOOLS AND EQUIPMENT
Multi-line telephone system; Personal computer, including Microsoft
Office,