Grants Administrator

Performs senior-level complex work. Works under limited supervision, with considerable latitude for the use of initiative and independent judgement. The Grants Administrator is responsible for managing all City grants, development agreements, TIRZ and 380 agreements. Will assist the Grant Consultant with identifying and securing grants for the City. Will manage the awarded grants and agreements, monitor compliance reporting requirements, prepare all related fiscal year-end tasks related to audit, Annual Comprehensive Financial Report, and SEFA reporting. Responsible for developing and training other City departments in grant management policies and procedures.

Essential Duties & Required Qualifications

• Duties and Responsibilities
  • Works in close coordination with City Manager’s office and department directors to identify grant opportunities that align with the City’s mission and goals.
  • Interacts with federal, state, and local agencies to ensure that grant projects comply with program guidelines for expenditure, funding, and accountability.
  • Oversee the grant and development contracts accounting functions.
  • Prepares monthly status reports on funded and non-funded project status.
  • Reviews and monitors financial activities of awarded grants for allowability and required documentation. Monitors all project expenditures related to awarded budget.
  • Prepares the annual SEFA Report and responds to audit requests for documentation, schedules and Single Audit, if required.
  • Manages record keeping of all grant and development contract reports and supporting documents.
  • Develops and maintains written policies and procedures for all functions under Grants Administration.
  • Provides training and technical assistance to departments related to policies and managing the grant life cycle, once awarded.
  • Monitors accounting and financial compliance for all development agreements. Includes effectively communicating with departments to ensure compliance with development agreement terms and calculates and records all rebates to developers and prepare payment purchase orders to Developers.
  • Monitors accounting and financial compliance and status of all TIRZ (Tax Increment Reinvestment Zones) and 380 Agreements. Includes effectively communicating with departments to ensure compliance with contractual agreement terms; calculate and record any rebates and incentives payable by the City.
  • This position currently does not supervise others, but supervisory duties such as interviewing and training employees, planning, assigning, and directing work, appraising performance, and addressing complaints or problems may be included in the future.
  • Perform other related duties as assigned.
• Required Education and Experience
  • Bachelor’s degree from an accredited four-year college or university in accounting, public administration, business administration, finance or a related field AND a minimum of five years of grant administration experience, with three of those years being at a local, state, or federal entity.
• OR
  • An equivalent combination of a high school diploma and nine years of grant administration experience, with three of those years being at a local, state, or federal entity.
• Required Certificates and Licenses
  • Valid Class "C" Driver's License from any U.S. State.
• Preferred Qualifications
  • Master’s degree from an accredited college or university in accounting, public administration, business administration, finance or a related field.
  • Experience going through grant audits.
  • Leadership and/or management experience.
  • Active certification as a Certified Government Finance Officer (CGFO).

Knowledge, Skills & Abilities

• Ability to communicate effectively both verbally and in writing.
• Ability to follow detailed verbal and written instructions.
• Ability to learn and apply new skills. Keeps abreast of current developments and requires minimal supervision.
• Ability to demonstrate accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Monitors own work to ensure quality.
• Ability to interpret and apply Federal, State and local policies, procedures, laws and regulations.
• Ability to communicate with other employees and the general public in a courteous and diplomatic manner.
• Skill in handling multiple tasks and prioritizing.
• Analyze situations and adopt quick, effect, and reasonable courses of action.
• Skill in directing the activities of a complex and diverse organization.
• Skill in using computers and related software applications, including MS Word and Excel.
• Skill in data analysis and problem solving.
• Ability to plan strategically.
• Ability to plan and schedule operations.
• Ability to develop and maintain effective working relationships with City employees, the public, elected officials, and boards and commissions.

Physical Demands & Additional Information

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle items, reach with hands and arms, climb or balance, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be considered to enable individuals with disabilities to perform the essential functions.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.

Job offer and continuation of employment with the City of Leander is contingent upon:

• Proof of education, certification(s) and experience as listed on the employment application based on the job posting requirements.
• Satisfactory results from a pre-employment criminal history background and driving record check.
• Legal authorization to work in the United States without sponsorship. *
• Compliance with the Selective Service Registration for male US citizens and immigrants, who are ages 18-25.

• The City of Leander participates in E-Verify! Information from each new employee’s Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

The City of Leander is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information in employment.

Applicants should communicate requests for disability-related accommodations during the application process to our Human Resources Department at hr@leandertx.gov or 512-528-2708. Deaf and hard of hearing applicants may contact our office via Relay Texas at 7-1-1 or 1-800-735- 2989 (TTY/TDD).

For detailed information regarding our benefits package including our Benefits Guide, please visit this link: City of Leander 2026 Benefit Booklet