Facilities Operations Manager, (A263196-6), 209, Buena Vista Sports Complex

Job Description

Oversees facility operations, maintenance, and groundskeeping. Coordinates safety inspections/ repairs and supervises maintenance/ custodial teams. In addition, coordinates logistics for events and tournaments- concessions.

Essential Functions/ Job Competencies/ Physical Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Manage (hire, train, evaluate, schedule) part-time Facility Operations Staff, interns, and volunteers
• Manage and coordinate any contractors, correspond with prospective groups.
• Create logs for maintenance of equipment and capital plans, maintain and update all logs and manuals for housekeeping, operations, and maintenance.
• Monitor inventory and order supplies.
• Formulate and maintain hazardous materials (SSD) program.
• Complete special projects and daily assignments as directed by the General Manager and Director of Business Development and Events.
• Provide knowledgeable guest service to guests through awareness of the guests, community, trends, and facility offerings.
• Work within confines of a budget.
• Coordinates and schedules staff required to support events.
• Understands and carries out facility policies and procedures.
• Responsible to open/close facility daily.
• Records all incidents through daily rounds during league play as MOD to ensures a safe facility and maintain OSHA and ADA compliance.
• Oversees the day-to-day operations of safety, maintenance, and events logistics.
• Hire, train and supervise maintenance teams and create work schedules and assign task.
• Coordinate facility setup and takedown for events (games, tournaments, clinics) as well oversee concessions.
• Ensure compliance with all safety regulations and implement and follow emergency procedures.
• Limited travel may be required.
• Will be required to drive a City vehicle for City business use.
• Performs other duties as assigned.

• Maintain and coordinate overall appearance and cleanliness of the facility.
• Responsible for inventory, organizing, and stock closets, toolboxes and maintenance areas.
• Coordinates cleaning schedule around daily activities and acts as primary liaison.
• Knowledge of internal building systems (sprinkler, HVAC, alarm, etc.)
• Manages utilities (lights, temperature controls, heaters, etc.)
• Maintains, repairs, upgrades, and orders equipment necessary.
• Coordinates with directors on facility repairs to avoid conflicts
• Contract maintenance with outside vendors when necessary and applicable to scope of services.
• Coordinates regularly scheduled inspections (fire, sprinklers, elevators, etc.)
• Coordinates and supervises venue changeover to support events both indoor and outdoor.

• Coordinates maintenance and repairs to avoid conflicts and maximize usage of courts.
• Monitors all walkways and flower beds and keeps clear of weeds, grass, trash, water, ice, etc.
• Develops annual court maintenance plan including repairs and cleaning.
• Operates all machinery correctly and efficiently.
• Cleans and maintains parking lots.
• Follows up with guests to learn how the facility can be improved.

• Skill in excellent interpersonal problem solving and negotiating skills.
• Skill in written and verbal communication.
• Skill in management of scheduling for outside vendors and contractors.
• Ability to navigate around the facility for long periods of time.
• Ability to climb elevated areas to complete tasks (electric lift, catwalk, ladders, etc.)
• Ability to push, pull, and/or lift up to fifty 50 pounds.
• Ability to sit or stand for extended periods of time whether indoors or outdoors, including squatting, stooping, or bending.
• Ability to work flexible schedules including nights, weekends, and holidays.
• Ability to obtain CPR and First Aid certifications within a specific time period.
• Ability to work as team and maintain a positive attitude.
• Ability to build and maintain effective working relationships with others.
• Ability to communicate clearly and effectively both orally and in writing.
• Ability to maintain good planning and organizational skills.
• Ability to take and follow directions from supervisor.
• Ability to give directions to and gain compliance from assigned staff.
• Ability to perform strenuous work and routine work.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
• Ability to comply with all City of Laredo's policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.
• Ability to self-start, maintain attention to detail, and follow through.
• Ability to maintain good management skills.
• Ability to give instructions clearly and professionally and follow up on results.

• Knowledge of maintenance, janitorial, and landscaping standards.
• Knowledge in managing daily profit & loss and management budget oversight.
• Knowledge of computer skills including Word, Exel, Power Point, Outlook, and A/V.
• Knowledge of commercial facilities.
• Knowledge in working with sports facilities and associated grounds and equipment.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort Requirements

Position will have the following exposures

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.
• Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk.
• Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.
• Exerting up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Work Environment Locations

Position will require the employee to work in the following types of work environments

Sometimes

• Office or similar indoor environment
• Confined space

Frequently

• Vehicles
• Warehouse environment

Often

• Outdoor environment
• Street environment (near moving traffic)
• Construction site

Exposures

Position will require the employee to be exposed to the following environmental elements

Seldom

• Communicable diseases

Sometimes

• Individuals with known violent backgrounds
• Extreme cold (below 32 degrees)
• Toxic or caustic chemicals or substances

Frequently

• Individuals who are hostile or irate
• Moving mechanical parts
• Fumes or airborne particles
• Loud noises (85 decibels such as heavy trucks, jack hammers, construction)

Often

• Extreme cold (below 32 degrees)
• Extreme heat (above 100 degrees)

Travel

Position will require the employee to travel

Seldom

• Regional travel
• National travel
• International travel

Frequently

• Local travel

Minimum Qualifications

Required Education and Experience

• Associate's degree or 60 college hours from an accredited* college or university in Sports Management, Recreation, Facility Managment, or related field.
• At least three (3) years of experience in commercial facilities management or grounds management in sports or recreation setting. Sports related experience is preferred.

• Council of Higher Education Accreditation (C.H.E.A.)

Valid Licenses and Certifications

Required Licenses or Certifications

• Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.

Continued employment is contingent on successfully obtaining required certification(s) and/or license(s) within the specified period of time indicated above from time of hire*

• Valid First Aid and CPR Certification must be obtained within 12 months of employment

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.

Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.

Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.

A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable.

• 10 days of paid vacation per year
• 6 1/2 days sick leave per year
• Pension plan
• 16 paid Holidays
• Paid health*
• Dental plan*
• Life insurance*

• 30 day waiting period