Administrative Assistant 29

• Must be able to work occasional overtime for community events if necessary.
• Must possess and maintain a valid driver’s license.
• Must pass a Standard and Criminal Background Check. Applicants must authorize the release of any information from appropriate agencies regarding the applicants' criminal history prior to being given referral consideration.

• Associate’s degree in Business or Office Administration or related field
• AND a minimum of three (3) years of demonstrated office experience with  Microsoft Office Suite software preferred.
• Must demonstrate typing proficiency with a minimum speed of 45 wpm.
• An equivalent combination of education, training, and experience may be considered.
• Experience providing administrative support in a  professional community services or non-profit organization environment .
• Must be dependable and possess a good work record.
• Must possess and maintain a valid Michigan driver's license.

• Serves as the Administrative Assistant to the HRCS Director and Deputy Director.
• Provide primary receptionist and office support by answering phones, greeting and directing the public, and offering customer assistance.
• Open, sort and distribute mail to appropriate HRCS staff.
• Attend weekly department meetings and prepare minutes for distribution.
• Create and maintain numerous electronic contact mailing lists of advisory boards and community groups.
• Oversee daily office operations, support office staff and communicate information from HRCS leadership regarding work assignments and office operations.
• Respond to requests for information from the public and other government entities regarding issues relevant to the HRCS department.
• Provide assistance by phone or in person as needed with the ability to understand and make assertive attempts to meet the needs of citizens with patience and empathy.
• Explain the basic requirements for all HRCS programs, gather information from applicants, and direct individuals to the appropriate personnel for further assistance.
• Perform clerical tasks such as drafting and editing letters, reports, and forms, making copies, filing documents utilizing MS Word.
• Create, enter, and update information in various databases and spreadsheets utilizing spreadsheets.
• Prepare a wide range of monthly reports using these spreadsheet computer software platforms.
• Provide administrative support to staff members to ensure efficient office operations of the Department.
• Manage calendars and schedule appointments and reservations for HRCS leadership utilizing MS Outlook.
• Track and maintain logs and filing systems, ensuring the confidentiality of records and documentation.
• Monitor and maintain inventory of equipment, and office supplies, placing orders as needed.
• Assist with special projects, events, and community initiatives while overseeing substantive administrative tasks as they arise.
• Responsible for daily office opening and closing, and ensuring an organized and efficient work environment.
• Other duties as assigned at the discretion of HRCS leadership (Director and Deputy Director).

Salary : $43,982 - $65,021