Accounting Clerk II - Treasury

This is advanced clerical accounting work. This position oversees and maintains accounting and statistical records. The job requires performing advanced clerical duties with minimal supervision and a high level of skill and accuracy. It includes developing standard operating procedures for completing complex clerical tasks. The work requires a solid understanding of and constant use of a personal computer. Supervisors review work through conferences and reports. 

• Prepares requisitions and checks requests for payment of invoices and maintains vendor files. 
• Verifies daily accounting activity posted to accounts payable, payroll, and general ledger databases and prepares appropriate correcting entries.
• Prepares reports and maintains accounting schedules and other statistical schedules.
• Enters invoices, transactions, and other documents into EBS (Oracle e-Business Suite); verifies the data entered for accuracy and makes appropriate corrections as needed.
• Identifies, researches, and reconciles problems with minimal supervision.
• Reviews and enters manual journal and budget entries submitted by user departments and the City Manager for approval.
• Maintains an ongoing file of unapproved invoices and follows up with user departments and vendors promptly, following the Florida Prompt Payment Act. 
• Reviews and audits travel advance and reimbursement documents.
• Reconciles vendor statements of account with Accounts Payable records.
• Enters and completes accounting documents (invoices, service orders, payments, accounts payable vouchers, journal entries, etc.) in Ungerboeck Business Management System (USI), verifying the data entered for accuracy and making appropriate corrections.
• Completes and maintains required human resources records within online and paper filing systems.
• Conducts timekeeping for several divisions.
• May be required to participate in and/or facilitate training to support departmental or City initiatives and requirements. 
• May be required to work overtime or alternate hours as necessary for the efficient operation of the department.
• Position designated as Mission Critical.

• Maintains payroll and benefits deduction system, including maintenance of deduction database and distribution to vendors.
• Issues invoices, collects payments, and reconciles accounts receivable and occupational license billing systems.
• Inputs computer system control parameters and maintenance transactions into the accounting system.
• Works with the Internet banking system to perform various actions, including maintenance of payment documents.
• Inputs computer system parameters and maintains transactions within the center's various enterprise systems (i.e., USI, ProVenue, Time Clock Plus).
• Collects and tracks third-party collections for delinquent accounts.
• Completes online Florida State sales tax reporting.
• Assists in the operations and maintenance of the City's Cash Management
• Performs complex, multi-step procedures to process transactions. 
• Adds check issuance to the bank website.
• Prepares the daily Bluesheet, including wire payments in the internet banking system.
• Uploads ACH payments into the internet banking system.
• Communicates and troubleshoots problems or concerns with all city departments, vendors, and co-workers.
• Runs programs to initiate payments to meter deposit vendors; researches and makes corrections per reports or requests from departments.
• Assists in training other city departments for UMS.
• Performs credit card transaction ADI uploads for Community Development, BTO, Permitting, and CARE.
• Checks printing and sorting of Accounts Payable, Payroll, and Pension payments.
• Assists in the verification of deposit slips to banking reports.
• Places office supplies order.
• Handles pay advance transactions involving cash handling.

ADDITIONAL FUNCTIONS

• May perform various non-accounting functions, such as maintaining departmental personnel records, payroll records, filing, and retrieving documents.
• Assists professional accounting personnel with various financial statement and budget preparation aspects.
• Works with third-party vendors to reconcile problems with unpaid invoices

• High school diploma from an accredited school or a GED.
• Five years of experience in a finance-related field.

An equivalent combination of education, training, and experience that provides the knowledge, skills, abilities, and other competencies necessary for success in the target position may be considered.

SPECIAL REQUIREMENTS

• Must possess and maintain a valid telephone number.
• Must possess and maintain a valid driver's license.
• May be required to pass an elevated background check provided by the City of Lakeland Police Department upon hire.

KNOWLEDGE

• Basic bookkeeping and accounting principles and practices, and their application to accounting transactions.
• Modern office methods, procedures, and equipment.
• Enforce and interpret City and departmental policies and procedures governing payroll and purchasing.
• Payroll tax laws, calculations, and procedures.

ABILITIES

• Maintain complex financial records and prepare special financial reports and statements.
• Complete work assignments with only limited technical and supervisory assistance and to make decisions independently regarding the means and methods used to complete tasks and assignments.
• Make and verify computations with accuracy at a high rate of speed.
• Operate various office equipment, including Microsoft Office.
• Understand and follow complex verbal and written instructions.
• Establish and maintain cooperative and effective relationships with other City employees and the general public. 

WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS

• Sedentary work with occasional walking or standing, exerting up to 10 pounds of force regularly, and routine keyboard use.
• No significant exposure to environmental hazards.
• Normal visual acuity, field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.

This job description outlines the general nature and level of work and is not intended to be an exhaustive list of duties or qualifications. Management reserves the right to modify or assign additional responsibilities as needed.

All City of Lakeland positions are subject to testing (e.g. written, oral, performance, computerized, interview, and/or any combination).  Candidates selected for testing will be notified via email or telephone.  Please check your e-mail and telephone messages regularly, including "junk" folders.  Test times and locations to be announced.

THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE.

Salary : $22 - $33