Administrative Specialist

The City of La Vista is committed to serving our community with excellence and a focus on positive engagement. We are seeking a part-time Administrative Specialist who embodies a strong work ethic, a customer-first mentality, and the ability to thrive in a collaborative environment. This individual will play a key role in supporting the day-to-day operations of the La Vista Public Library, performing various administrative functions and delivering exceptional customer service.  See the attached job description for full details on responsibilities and qualifications.

What You Will Be Doing:

• Answering phones and providing helpful, professional customer service to city residents, employees, vendors, and library visitors.
• Processing purchase orders, invoices, travel requests, and other important administrative transactions.
• Handling/routing incoming mail as well as preparing outgoing mailings.
• Preparing correspondence, reports, documents, and other materials—including confidential information.
• Reviewing documents for accuracy, completeness, and proper formatting.
• Compiling information and data for financial and statistical reports and assist with basic analysis.
• Keeping office supplies stocked and helping coordinate equipment repairs and maintenance.
• Jumping in on special projects and other duties when needed.

What You Bring to the Table:

• High school diploma or GED required.
• Prior hands-on administrative support.
• Basic knowledge of accounting procedures and ability to learn specialized accounting software.
• Strong customer service orientation with a positive, can-do attitude.
• Excellent communication skills, both written and verbal.
• Attention to detail while performing data input, verification, and editing tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.

This position is part-time (20 hours/week) and the regular schedule is Monday through Friday from either 8:00 am to 12:00 pm (noon) or 9:00 am to 1:00 pm.