What are the responsibilities and job description for the Deputy Court Clerk Senior position at City of Kenosha?
JOB REQUIREMENTS: The Deputy Court Clerk Senior performs technical work
and provides clerical support for the operations of the court, working
under the direction of the Clerk of Circuit Court and assigned
supervisor. Deputy Court Clerks must provide outstanding customer
service during stressful situations; be able to manage workload and meet
statutory timelines; have impeccable attention to detail in all assigned
work; be comfortable interacting with judges, attorneys, and executive
level management on a daily basis. This position is assigned in all
areas of the Clerk of Circuit Court office, including juvenile,
guardianships, mental commitments, probate and financial. Ancillary case
duties may involve family, civil, and criminal records. Deputy Court
Clerks are expected to learn all functions of the position, which
include but are not limited to: timely and accurate filing, docketing
and scanning documents to juvenile, guardianship, mental commitments,
probate, criminal, civil, traffic, small claims, family, and paternity
matters; processing payments and issuing receipts; docketing and release
of civil judgments; appointing Guardians ad Litem in accordance with
procedures; providing excellent customer service; managing and correctly
recording courtroom proceedings and minute entries; correctly completing
accounting and data entry duties, including docketing and release of
civil judgments; case management; learning and applying legal
terminology; preparing documents; following procedures in addition to
general clerical competencies; maintaining electronic court files; and
preparing warrants, subpoenas, and calendars. Circuit Court will provide
formal and informal training for this position, including software
training on technologies, internal training on Circuit Court procedures,
and mentoring in learning the requirements of the position. Duties
include: Ensures all court documents are prepared accurately and
distributed on a timely basis Provides in-court deputy clerk duties as
needed Adheres to Model Court Recordkeeping procedures in maintenance of
court files, including docketing, scanning and integrity checking of
court documents Processes payments, issues receipts, calculates
interest, initiates and reviews litigant payment plans Dockets and
releases civil judgment as necessary Reviews caseload for other action
items Entry of Warrants into required court databases Reviews financial
reports for accuracy for reporting to collection agencies and acts as
liaison Reviews case files for financial information regarding billing
and payment of certain court costs and fees Provides support to other
deputy clerks in unit, including phone and counter reception Serves as
liaison to other departments, law enforcement, litigants, service
providers, and other involved parties Prepares correspondence, warrants,
bonds, notices, and similar documents Develops and maintains court
calendars Prepares and assembles legal documents, articles, exhibits,
reports, statements, evidence, and other materials Prepares minutes
Explains court procedures, processes, rules, and requirements without
providing legal advice Schedules hearings and other meetings Performs
other duties as assigned Join our team and help make a difference in
Kenosha County! \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS:
Experience Two years of work experience in a legal or court environment
or financial setting Success Factors Knowledge of legal terminology,
court procedures, and documents and information needed for court
proceedings Knowledge of math calculations, including interest
calculations and routine balancing Skill in Microsoft Word, Outlook, and
Excel Ability to perform a variety of duties, often changing from one
task to another Ability to handle multiple procedural processes
simultaneously Ability to provide quality customer service and remain
professional and courteous at all times to internal and external c urt
users Ability to work independently to follow schedules and meet
deadlines Communication skills both verbally and in writing with the
ability to follow oral and written instructions Ability to maintain
confidential information Ability to operate a variety of office
equipment including a computer, calculator, scanner, telephone and fax
machine Ability to work respectfully in a diverse and inclusive
environment Physical Demands This position requires light physical
demands, such as exerting up to 25 pounds of force occasionally, and up
to 10 pounds of force frequently May require sitting for long periods of
time, up to 8 hours per shift \*\*\*\*\* APPLICATION INSTRUCTIONS:
Other: To see the complete job description and to apply for this
position, please visit our website, www.kenoshacountywi.gov/jobs, and
click the \"View Open Jobs\" button. Applications must be submitted no
later than Wednesday, May 27, 2026, at 12:00 noon. Apply Online:
www.kenoshacountywi.gov/jobs
and provides clerical support for the operations of the court, working
under the direction of the Clerk of Circuit Court and assigned
supervisor. Deputy Court Clerks must provide outstanding customer
service during stressful situations; be able to manage workload and meet
statutory timelines; have impeccable attention to detail in all assigned
work; be comfortable interacting with judges, attorneys, and executive
level management on a daily basis. This position is assigned in all
areas of the Clerk of Circuit Court office, including juvenile,
guardianships, mental commitments, probate and financial. Ancillary case
duties may involve family, civil, and criminal records. Deputy Court
Clerks are expected to learn all functions of the position, which
include but are not limited to: timely and accurate filing, docketing
and scanning documents to juvenile, guardianship, mental commitments,
probate, criminal, civil, traffic, small claims, family, and paternity
matters; processing payments and issuing receipts; docketing and release
of civil judgments; appointing Guardians ad Litem in accordance with
procedures; providing excellent customer service; managing and correctly
recording courtroom proceedings and minute entries; correctly completing
accounting and data entry duties, including docketing and release of
civil judgments; case management; learning and applying legal
terminology; preparing documents; following procedures in addition to
general clerical competencies; maintaining electronic court files; and
preparing warrants, subpoenas, and calendars. Circuit Court will provide
formal and informal training for this position, including software
training on technologies, internal training on Circuit Court procedures,
and mentoring in learning the requirements of the position. Duties
include: Ensures all court documents are prepared accurately and
distributed on a timely basis Provides in-court deputy clerk duties as
needed Adheres to Model Court Recordkeeping procedures in maintenance of
court files, including docketing, scanning and integrity checking of
court documents Processes payments, issues receipts, calculates
interest, initiates and reviews litigant payment plans Dockets and
releases civil judgment as necessary Reviews caseload for other action
items Entry of Warrants into required court databases Reviews financial
reports for accuracy for reporting to collection agencies and acts as
liaison Reviews case files for financial information regarding billing
and payment of certain court costs and fees Provides support to other
deputy clerks in unit, including phone and counter reception Serves as
liaison to other departments, law enforcement, litigants, service
providers, and other involved parties Prepares correspondence, warrants,
bonds, notices, and similar documents Develops and maintains court
calendars Prepares and assembles legal documents, articles, exhibits,
reports, statements, evidence, and other materials Prepares minutes
Explains court procedures, processes, rules, and requirements without
providing legal advice Schedules hearings and other meetings Performs
other duties as assigned Join our team and help make a difference in
Kenosha County! \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS:
Experience Two years of work experience in a legal or court environment
or financial setting Success Factors Knowledge of legal terminology,
court procedures, and documents and information needed for court
proceedings Knowledge of math calculations, including interest
calculations and routine balancing Skill in Microsoft Word, Outlook, and
Excel Ability to perform a variety of duties, often changing from one
task to another Ability to handle multiple procedural processes
simultaneously Ability to provide quality customer service and remain
professional and courteous at all times to internal and external c urt
users Ability to work independently to follow schedules and meet
deadlines Communication skills both verbally and in writing with the
ability to follow oral and written instructions Ability to maintain
confidential information Ability to operate a variety of office
equipment including a computer, calculator, scanner, telephone and fax
machine Ability to work respectfully in a diverse and inclusive
environment Physical Demands This position requires light physical
demands, such as exerting up to 25 pounds of force occasionally, and up
to 10 pounds of force frequently May require sitting for long periods of
time, up to 8 hours per shift \*\*\*\*\* APPLICATION INSTRUCTIONS:
Other: To see the complete job description and to apply for this
position, please visit our website, www.kenoshacountywi.gov/jobs, and
click the \"View Open Jobs\" button. Applications must be submitted no
later than Wednesday, May 27, 2026, at 12:00 noon. Apply Online:
www.kenoshacountywi.gov/jobs