Accounts Receivable Specialist

General Description

ONE CURRENT VACANCY

35 HOURS PER WEEK POSITION

Under general supervision, performs a variety of finance work in the maintenance and preparation of financial accounts and records for the City. Responsible for the billing, receipt, and the accounting of funds due to the City for property liens, property tax, leases, and related department revenues. Reports to the Assistant Finance Director.

Duties of Responsibilities

ESSENTIAL JOB FUNCTIONS

Creates and maintains Lease Receivables spreadsheet(s) of all receivables due from non-governmental sources leasing from the City – prepares, produces, and mails invoices; posts payments, and prepares reports of balances and past due accounts. Collects payment in cash, check, and/or credit card and reconcile the collections daily.

Produces and issues lien invoices regarding properties in violation of weed, demolition, and/or tax ordinances which are produced and maintained in departmental accounting software (currently Munis and related software).

Assists the Property Tax Administrator in: the calculation of taxes, effecting Delayed Homestead Exemptions and change orders; preparing and processing tax notices; receiving and posting tax payments; and the processing of redemptions and cancellations.

Receives and/or reviews various records and reports such as department deposits, taxes due, weed liens, postage problems, office equipment inventory, tax payments, tax research request, mail, and accounts payables.

Conducts research of departmental records for tax history and the preparation of tax certificates as requested by departmental supervisors or by the Property Tax Administrator.

Posts financial data to appropriate accounts in the automated accounting system (currently Munis) according to department procedures. Just entry of those payments and deposits

Reviews financial reports, departmental records, and documents to verify validity of account discrepancies and effect corrections.

Operates a variety of office equipment and machinery such as postage machine, shredder, computer, calculator, scanner, electric stapler, staple remover, etc.

Utilizes a variety of supplies such as tax bills forms, research certificates, call log books, weed invoices, general office supplies, etc; and a variety of computer software such as Munis, Microsoft Office, Papervision etc.

Interacts and communicates with various groups and individuals in person, by telephone, or in writing including Finance Director, Assistant Finance Director, other Finance Department staff, other City personnel, mortgage companies, homeowners, and the general public. May explain tax statements and penalties to the citizens and/or their agent in person, by phone, or via correspondence.

Performs routine clerical tasks, including but not limited to preparing reports and correspondence, proofing and edit correspondence and records as assigned, copying and filing documents, sending and receiving faxes, entering and retrieving computer data, scanning in to Papervision and archiving paper records.

Monitors financial position of various accounts for atypical fluctuations; prepares necessary reports/alerts when necessary.

Provides clerical support to the Chief Financial Officer and the Assistant Finance Director as needed.

ADDITIONAL JOB FUNCTIONS

Performs related duties as required.

Minimum Qualifications

Requires a high school diploma or equivalent supplemented by three or more years of experience in accounting, bookkeeping, or related financial in which some of the experience dealt with accounting for property transaction and/or Accounts Receivables. Must possess a current, valid Louisiana identification card or driver’s license.

NOTE: An accredited associate’s degree or higher in accounting/bookkeeping may substitute for one year of the required experience stated directly above.

Supplemental Information

Note: The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements at its office and on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, taped text, and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act.

>>>> An attached resume will not replace a completed application. <<<<

****REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered.****

DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.