Accounts Payable Specialist

Under general supervision, performs a variety of finance work in the maintenance and preparation of financial accounts and records for the City. Work involves ensuring accurate and timely processing of invoices, check requests, and direct disbursements; maintaining records of utility bills and operating leases; processing and distributing 1099 forms; making corrections and/or deletions after approval by Assistant Director; communicating with various vendors, individuals, department personnel, and Assistant Finance Director. Reports to the Assistant Finance Director.

ESSENTIAL JOB FUNCTIONS
Checks for authorized signature on all forms; enters vendors number oninvoices, purchase orders, check requests, etc.; distributes paperwork to Clerks for entry into system for payment.

Processes bills; assigns General Ledger account numbers; figures amount due to each department; completes requisition for payment.

Resolves inquiries or problems pertaining to an invoice or payment.

Writes checks for accounts not processed through the financial operating system; enters information into system for direct disbursement and recordation.

Makes corrections and/or deletions from final edit after approval from Assistant Finance Director. Processes monthly checks, stop payments, 1099 forms, and voids.

Assists Assistant Finance Director with analysis and reports as needed.

Reviews documentation provided by departments to ensure policies and procedures of the City are followed, including cash advances, petty cash reimbursements, and contract documentation relative to processing vendor invoices.

Receives and/or reviews various records and reports such as contracts, check requests, purchase orders, invoices, utility bills, operating leases, and final edit.

Refers to contracts, vendor log, utility log, vendor inquiry, invoice inquiry, policy and procedure manuals, codes/ laws/regulations, publications and reference texts.

Operates a variety of office equipment and machinery such as calculator, scanner, folder sealer, printer, computer, etc.

ADDITIONAL JOB FUNCTIONS
 
Answers calls for property tax.
 
Serves as backup to balance Cashier and scanner for payable records for contracts.
 
Orders supplies when Accounting Clerk is not present.
 
Performs routine clerical tasks as required, including but not limited to preparing reports and correspondence, copying and filing documents, answering the telephone, sending and receiving faxes, entering and retrieving computer data, etc.
 
Performs related duties as required.

Uses a variety of general office supplies and computer software such as Munis, Accuterm, Paperless, Papervision, etc.

Interacts and communicates with various groups and individuals such as the Assistant Finance Director, vendors, other department personnel, and the general public.

Requires current employment with the City of Kenner Finance Department, a high school diploma or equivalent supplemented by two to three years of experience in general accounting work. Must possess a current, valid Louisiana driver's license or Louisiana ID.

EXAMINATION:  ..........  Assessment of Training and related experience  ......... Weighted 100%Note:  The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements at its office and on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, taped text, and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act.
 
>>>> An attached resume will not replace a completed application. <<<<
 
****REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT.  Failure to provide your qualifying work experience may result in your application not being considered.****

DISCLAIMER:  This job description is not an employment agreement or contract.  Management has the exclusive right to alter this job description at any time without notice.

Salary : $19 - $23