Finance Data Analyst

Description

JOB SUMMARY

Position will act as a technical information systems and financial reporting liaison for the Finance, Purchasing, Payroll, Budget, Capital Assets and Grant areas. Incumbent is responsible to refresh data and produce reoccurring monthly, quarterly and annual reports, and lead information system projects/conversions within the department. Responsible for coordinating efforts with internal and external programmers, performing user testing, implementing and maintaining various system settings, workflows, forms and enhancements to increase efficiency and reliability of financial operations and reporting. This position reports directly to the CFO.

Pay Grade: P31

Salary: $64,207.51 - $74,424.41

Duties

Essential Job Functions

• Responsible to produce and properly document reporting methodology of reoccurring financial reports accurately and timely on a set frequency (e.g., monthly, quarterly and annually) as well as any ad hoc reporting needs of the CFO and Finance team.
• Acts as Finance Project Manager and liaison with 3rd party information systems vendors as it relates to assigned tasks/projects.
• Adheres to industry acceptable project management methodology to ensure projects are completed on time, within scope and within budget.
• Coordinates the assignment with appropriate staff based on the specific requested need and the qualifications/expertise/capabilities of the available staff.
• Makes viable recommendation(s) to the CFO based, as applicable, on the anticipated system cost, estimated life, available resources, timing and any other relevant factor.
• Locates, tabulates, and accurately compiles financial data in a timely and accurate manner and documents report methodology and design.
• Obtains or develop effective application related user training materials and provides effective instruction to increase the proficiency of departmental personnel.
• Develops business requirements for information systems projects, tests functionality, develop workflows, reporting outflows, etc., to evaluate and/or debug new and/or revised functionality to ensure that they are functioning as required and that they fully meet the specifications as designed.
• Coordinates correcting identified deficiencies and retest to validate.
• Coordinates all aspects of implementing new systems as appropriate, including project management, design, installation, and testing, documenting procedures and training end users, ensuring that all phases are completed to ensure maximum efficiency and to fully utilize system functionality and reporting capabilities.
• Maintains organized and thorough project documentation, and maintains desk procedures of duties and responsibilities.
• Provides appropriate assistance to staff programmers and users regarding their particular area of expertise upon request or as needed/required.
• Monitors availability of new release version and enhancements, and makes recommendations to CFO for timing implementation.
• Coordinate periodic software updates to the current Enterprise Resource Planning (ERP) software into a non-production environment. Thoroughly test outputs from updates to mitigate risk before applying to production environment.
• Places tickets with vendors to solve issues and/or troubleshoot to resolution.
• Researches, compiles, and submits all available pertinent documentation, data, and information as per authorized records request.
• Researches, organizes, summarizes, and assembles requested information / documentation from various files and sources, in a timely manner under the direction of the CFO or controller.
• Conducts successful inquiries into various databases and other appropriate information/records to gather pertinent information for reporting needs.
• Processes applicable incoming and outgoing documents and/or files in a timely manner.
• Participates in cross-training with other co-workers; assists those co-workers when the need arises and learns new tasks by working together as a team.
• Adheres to leave and attendance policies, including punctual arrival and completing full shifts. Informs the supervisor about illness or untimely incidents, reports overtime hours worked, and timely submits timesheet, attendance, and leave requests.
• Regularly checks assigned mailbox, phone calls, PowerDMS, and email messages, responding promptly and professionally.
• Keeps CFO aware of anything noteworthy, accomplishments, challenges or issues.
• Responds to supervision, guidance, direction, and feedback in a receptive manner and in accordance with agency policies.
• Conducts themselves in a polite, helpful, courteous, ethical, and professional manner, abiding by the established code of ethics, and demonstrates a courteous and professional image when engaged in any activity with the public.
• Cultivates positive working relationships with colleagues and other agency units to enhance work area output and services in line with agency policies.
• Demonstrates an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and coworkers.
• Actively participate in job-specific training designed to enhance job-specific skills, knowledge, and abilities to fulfill job requirements.
• Performs other duties as assigned.
  
  

Qualifications

Qualifications and Requirements

Minimum Education, Experience And Requirements

• Bachelor’s Degree in Finance, Accounting or Management Information Systems required.
• Two (2) to three (3) years of work experience in related field (e.g., Accounting, Finance, Project Management, Information Systems, Analytics, etc.) preferred.
• Proficient typing skills; at least 50 wpm.
• Proficient in Microsoft office products.
• Speak and understand the English language.
• The following items (or authorized equivalents) may be required at various steps in the application process:
• Driver's License
• Birth Certificate
• Social Security Card
• Form DD214 for all periods served in the military
• GED or High School Diploma and Sealed Transcripts from the highest level of education
• FDLE Authority for Release (notarized)
  

Certification, Licenses And Registrations Requirements

• Project Management, Information Systems, Accounting or Auditing professional certifications preferred.
  
  

Supplemental Information

Salary is negotiable for full-time positions prior to initial hire, if requested, based on verified experience up to step five (5) of the assigned pay grade. Current employee salary changes are determined based on internal methodology. Please contact Human Resources with any questions.

Benefits for full time positions include Florida Retirement System, a full suite of very affordable health/life/dental/vision benefits, ancillary insurance policies, college reimbursement, and more. Benefits are effective the 1st of the month after a full 30 days worked. For more information on benefits, please visit https://www.claycountygov.com/government/personnel-services/employee-benefits.

The duration of the selection process may range from one (1) to three (3) months and may vary based on the number of applicants and/or urgency of filling the vacancy.

Applicants are reminded to take note of the close date listed on this job posting. Interviews are not typically requested prior to this date.

If accommodations are required throughout any portion of the hiring process, please contact our Human Resources team at HR@ClaySheriff.com.

All positions at the Clay County Sheriff’s Office have testing requirements to determine eligibility. All selected candidates will complete a drug screening, polygraph examination and a comprehensive background investigation as a condition of employment. Sensitive and/or confidential aspects of candidates’ personal lives may be explored during this process (including driving, drug usage, criminal, employment, and residential histories).

Any job qualifications or requirements listed in this job posting are susceptible to written and/or physical testing. This testing may be included in the competitive selection process.

Reapplication/Retesting of discontinued or disqualified applicants is available after 365 days.

This posting has been reviewed by Human Resources and found to be job related and non-discriminatory. If you are interested in this position, please submit your electronic application at https://www.claysheriff.com/departments/employment/.

Clay County Sheriff's Office offers excellent benefits packages outlined below. Benefits are effective the first day of the month after 30 days worked for benefit-eligible employees.

Coverages are provided through the Clay County Board of County Commissioners. You can visit their benefits page here.

• Medical Coverage
  
  

Comprehensive medical coverage through Florida Blue at competitive rates.Medical coverage is available to all benefit-eligible employees and their eligible dependents.Employees have a choice from two plans, both of which are Preferred Provider Option Plans. In addition to a high subsidy of the premiums, the Sheriff's Office contributes up to 50% of the deductible for the High Deductible- HSA Plan. Family Deductible = $ 4,200.00 Contribution of up to $ 2,100.00 per year

Single Deductible = $ 2,100.00 Contribution of up to $ 1,050.00 per year Dental Coverage

A choice of two dental plans, with the Sheriff's Office covering 100% of the single premium under the Low Plan. The employee will pay the difference in the premium cost if they elect family coverage. Life Insurance

Basic life and accidental death and dismemberment (AD&D) life insurance coverage of $ 20,000 is provided for each benefit-eligible employee. Benefit-eligible employees may purchase additional coverage for themselves, their spouse,and dependent children through the Supplemental Life Insurance program. Long Term Insurance

Benefit-eligible employees may purchase long term insurance through the County's provider for life insurance at affordable rates. Supplemental Insurance

Supplemental Insurances such as short-term disability, hospital, cancer, and accidentare available through Aflac, Colonial Life, and Liberty. Vision Insurance

A voluntary vision plan at affordable rates. Employee Assistance Program (EAP)

A comprehensive employee assistance program, provided by Aetna,which includes counseling, education, and referral services for employees and their eligible family members. EAP services are strictly confidential. Vacation/Sick Leave/Personal Time Off

Full-time employees accrue Personal Time Off (PTO) per year;the accrual rate will increase depending on their length of service with the Sheriff's Office. Holiday Pay

The Sheriff's Office has eleven paid holidays and birthday leave for full-time employees.

• New Year's Day
• Martin Luther King Day
• President's Day
• Memorial Day
• Independence Day
• Labor Day
• Veteran's Day
• Thanksgiving and the day after Thanksgiving
• Christmas Eve
• Christmas Day
  
  

Retirement Plans

The Sheriff's Office participates in the Florida Retirement System. Employees have a choice from two plans under the FRS:Pension Plan and Investment Plan. The Sheriff's Office makes a contribution as set by the Florida legislature towards the plan of choice for each employee and the employee makes a contribution of 3%. Deferred Compensation Plans

Employees may also elect to participate in the County's deferred compensation plan, which offers a choice from two providers:Mass Mutual and Nationwide. Contributions are voluntary by the employee and made on a pre-tax basis. Pre-Tax Benefits

Benefits

Certain payroll deductions can be taken on a before-tax basis. These include medical and dental premiums, FRS plan contributions, and high deductible plan contributions. Other Benefits include:

• Tuition Reimbursement
• Florida Deputy Sheriff's Association Membership
• Onsite Wellness/Fitness Center *not all locations
• Military Service Leave
• Bereavement
• Direct Deposit Payroll
  
  

*Temporary, Part-time, and Seasonal employees are not paid for holidays and are not eligible for benefits.

01

Are you at least 18 years old?

• Yes
• No
  
  

02

Are you legally authorized to work in the United States? In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (I-9) upon hire.

• Yes
• No
  
  

03

Are you proficient in Microsoft Office products?

• Yes
• No
  
  

04

Do you have proficient typing skills (50 wpm)?

• Yes
• No
  
  

05

Do you have a bachelor’s degree or higher in Finance, Accounting, or Management Information Systems?

• Yes
• No
  
  

06

do you have at least two (2) to three (3) years of work experience in related field (e.g., Accounting, Finance, Project Management, Information Systems, Analytics, etc.)?

• Yes
• No
  
  

07

Do you have a Project Management, Information Systems, Accounting or Auditing professional certification?

• Yes
• No
  
  

08

Have you been convicted of a DUI within the last five (5) years for law enforcement/corrections applicants or three (3) years for civilian applicants, or ever as a law enforcement officer/corrections officer (including military police)?

• Yes
• No
  
  

09

Have you ever received a military discharge not classified as "Honorable"? (Ex. General, Administrative, Other Than Honorable, Uncharacterized, etc...)

• Yes
• No
  
  

10

Do you have any convictions for Domestic Violence?

• Yes
• No
  
  

11

For the next seven (7) questions --The Clay County Sheriff's Office recognizes an irrevocable responsibility in maintaining the public trust concerning the maintenance of a Drug Free Workplace and the office's responsibility to be in compliance with the Drug-Free Workplace requirements as established in the Anti-Drug Abuse Act enacted by the United States Congress in 1988 and the Florida Drug Free Workplace programs requirements, F.S.S. 440.101 and F.S.S. 440.102 and Chapter 59A of the Florida Administrative Code. The U.S. Court of Appeals, 5th Circuit in Davis v. City of Dallas (no. 84-1814 – November 26, 1985) determined that a requirement prohibiting recent or excessive drug usage is job related. Use of CBD oil can, in some circumstances, result in a positive result for THC during a drug test. A drug test that confirms a positive result for THC will disqualify the applicant from employment. The Sheriff reserves the right to disqualify an individual based upon the totality of the drug use circumstances. Please enter your initials to confirm that you have read and understand these statements.

12

During your lifetime have you ever fraudulently used prescriptions to obtain or use drugs?

• Yes
• No
  
  

13

During your lifetime have you ever illegally used heroin, opium, Fentanyl or any derivative of heroin or opiates?

• Yes
• No
  
  

14

During your lifetime have you ever sold, distributed or conspired to distribute illegal drugs, except as required by official law enforcement duties?

• Yes
• No
  
  

15

During your lifetime have you ever used any illicit drug after first employment or appointment in the law enforcement field except in connection with official duties?

• Yes
• No
  
  

16

During your lifetime have you ever used methamphetamine, Rohypnol (Rooffies), GHB (Gamma Hydroxy Butyrate, also known as Grievous Bodily Harm) or similar illegal drugs in any amount?

• Yes
• No
  
  

17

Have you used marijuana or hash recreationally during the past 12 months?

• Yes
• No
  
  

18

Minor experimentation, as a juvenile, of the drugs listed in the following question, will be considered on a case by case basis. NO chronic usage will be considered. Have you, as an adult, used Cocaine, Illegal steroids (not prescribed), Quaaludes, LSD, M.D.M.A. (Ecstasy, Molly) or PCP within the past 5 years?

• Yes
• No
  
  

19

Visible tattoos determined to be inappropriate or offensive must be covered while at work. Do you have any tattoos above the collarbone (i.e. neck, face or behind the ear)? If yes, describe the tattoo and the location of the tattoo.

• Required Question