What are the responsibilities and job description for the Assistant Director for Administration position at City of Kansas City?
Pay,Benefits, & Work Schedule
Pay Range: $6,619 - $9,929 per month
Work Location: 635 Woodland Avenue
Work Days and Hours: Monday-Friday, 8:00 a.m.-5:00 p.m.
Application Deadline: October 23, 2026
About Us
The Kansas City Fire Department (KCFD) is one of the largest and busiest fire departments in the Midwest, providing comprehensive all-hazards emergency response services to more than 510,000 residents across 319 square miles. Operating from 35 firehouses, including a specialized Aircraft Rescue and Fire Fighting (ARFF) station at Kansas City International Airport, KCFD responds to approximately 140,000 incidents annually, including fire suppression, emergency medical services, hazardous materials incidents, technical rescue, and disaster response.
Guided by a commitment to integrity, compassion, professionalism, and service, KCFD's mission is to protect lives, property, and the environment while enhancing the quality of life for the community we serve. Beyond emergency response, the department is dedicated to public education, community risk reduction, employee development, and building strong partnerships throughout Kansas City.
Whether serving on the front lines or in a support role, every member of KCFD contributes to a mission-driven organization focused on making a difference in the lives of those we serve every day. KCFD offers employees the opportunity to be part of a respected public safety organization committed to excellence, innovation, and service to the community.
Click here for more about KCFD
Responsibilities
What You'll Do
The Assistant Director for Administration serves as the Kansas City Fire Department's primary representative in employee disciplinary and labor relations matters. Working within the Professional Standards Division, this position provides subject matter expertise, case preparation, and hearing representation to ensure consistent application of departmental policies, collective bargaining agreements, and personnel regulations.
Labor Relations and Hearing Representation:
- Serve as the lead departmental representative during grievance proceedings, pre-determination hearings, disciplinary hearings, and other labor-management matters.
- Prepare and present management's position during hearings and related proceedings.
- Coordinate hearing logistics, witness preparation, and documentation review.
- Draft written summaries, recommendations, and hearing-related correspondence.
- Ensure disciplinary and grievance processes comply with applicable collective bargaining agreements, City policies, and legal requirements.
Professional Standards Case Management:
- Organize and present evidence, witness statements, investigative reports, and supporting documentation.
- Maintain case files and ensure records are complete, accurate, and defensible.
Policy and Regulatory Expertise:
- Develop and maintain expert-level knowledge of all three collective bargaining agreements affecting KCFD personnel.
- Serve as the department's primary resource on labor relations, disciplinary procedures, departmental rules and regulations, and Human Resources policies.
- Provide guidance and consultation to supervisors, managers, and executive leadership regarding policy interpretation and employee relations matters.
- Monitor changes to labor agreements, personnel policies, and employment practices, and recommend updates as necessary.
Organizational Support and Strategic Initiatives:
- Support the development of training materials and educational resources related to disciplinary procedures, workplace conduct, and labor relations.
- Identify opportunities to improve administrative processes and reduce organizational risk.
- Collaborate with Human Resources, department leadership, and legal counsel on complex personnel matters.
Qualifications
REQUIRES
- An accredited Master's degree and five (5) years of experience in human resources, human relations, investigations, or a related field, including three (3) years overseeing or supervising complex administrative projects or programs; OR an accredited Bachelor's degree and ten (10) years of experience in human resources, human relations, investigations, or a related field, including five (5) years overseeing or supervising complex administrative projects or programs.
Other Information
Military veterans encouraged to apply
Why You'll Love Working with Us – Core Employee Benefits (Benefits offered to all permanent employees unless otherwise specified)
Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.
Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidays—with accruals that grow the longer you're with us.
Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.
Support for Life’s Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.
Tuition Assistance
Get reimbursed for eligible education expenses—invest in your future while you work.
Income Protection
Short- and long-term disability coverage options to safeguard your earnings.
Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.
Community Volunteer Leave
Take up to 8 hours annually to give back to causes you care about.
Want the Full Picture?
Click here for a complete benefits summary.
URGENT!!! CRITICAL RECRUITMENT INFORMATION
Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.
In order for a resume to be used in lieu of an application the resume must have been submitted online via the City’s Applicant Tracking System.
Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.
The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.
If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.
The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy
The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org.
If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans’ points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during “wartime” and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code § 4211).
Salary : $6,619 - $9,929