What are the responsibilities and job description for the Elections Assistant II position at City of Jacksonville, FL?
Job Description
Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered "yes" to any of these questions, you need to complete your application now. Work for the city you love!!!
The Supervisor of Elections Department is actively seeking one (1) Election Assistant II.
Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition, to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.
This is entry level clerical support work in the registration of voters, processing, and maintenance of voter registration records. Work requires knowledge of uninvolved standardized work routines of election laws, regulations and procedures, and office practices and procedures. Contacts require courtesy, tact, and effectiveness in dealing with others, and include contacts to request or provide information, ask questions, and/or obtain clarification. The work is performed following established routines, standing instructions, and established procedures, but some variation in the sequence and choice of procedures used is permitted based on situations encountered in the workplace. The work is patterned involving similar situations and generally requiring only the choice of the correct procedure. Work is normally performed in an office environment though the employee may be required to deliver or pick-up mail, documents, supplies or materials. Operates standard office equipment such as personal computer. The physical demands consist mainly of moving from one work location to another, sitting, or standing at a workstation for extended periods of time and dependent upon assigned work location, may be required to lift objects weighing up to twenty (20) pounds. The work is performed under general supervision where the work assignments are subject to instructions and established work routines, and the worker is given latitude to rearrange the sequence based on changing work situations or workflow.
Examples of Work
- Provides registration and voting information in response to telephone inquiries.
- Receives, processes, records, indexes and/or files varied materials, files documents, and records regarding voter registration application and forms; enters absentee ballot requests.
- Assists with post-elections processing and canvassing board responsibilities.
- Gathers information and assists the general public in completing required forms and documents.
- Reviews documents and files for completion and accuracy and routes to proper sources.
- Establishes and maintains information, records, documents, and file systems.
- Operates standard office equipment such as personal computer using word processing, spreadsheet, database, and other related software and required voting equipment.
- Picks up and/or delivers a variety of mail, documents, materials, and supplies which may require operation of a motor vehicle.
- Demonstrates proficiency in the City of Jacksonville’s competencies.
- Performs related work as required.
Knowledge, Skills and Abilities
- Knowledge of election laws, rules, regulations, and procedures.
- Knowledge of office practices and procedures.
- Knowledge of Business English.
- Skill in establishing and maintaining information, records, documents, and file systems.
- Ability to match names and numbers.
- Ability to file both numerically and alphabetically.
- Ability to communicate effectively both verbally and in writing.
- Ability to follow verbal and written instructions.
- Ability to read, understand, and apply job related materials.
- Ability to perform basic mathematical calculations.
- Ability to establish and maintain effective working relationships.
- Ability to operate standard office equipment such as personal computer using word processing, spreadsheet, database, and other related software and required voting equipment.
- Dependent upon assignment, ability to operate a motor vehicle.
Open Requirements/Supplemental Information
- Ability to read, write and communicate in English.
- One (1) year of education and/or experience in clerical work - preferred.
- Experience in an election office - preferred.
- Depending on assignment, must possess and maintain a valid driver’s license during employment in this class.
- Must qualify for, obtain, and maintain a City of Jacksonville public driver certification for employment in this class.
OTHER REQUIREMENTS:
- The probationary period for this classification is six (6) months.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.coj.net. A work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.
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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
Salary : $39,833
