What are the responsibilities and job description for the Police Records Specialist position at City of Jacksonville Beach?
Job Summary
This position performs intermediate clerical and technical work in coding, reporting, filing, and researching police records and related data; does related work as required. Work is performed under the regular supervision of the Police Records Supervisor.
PHYSICAL DEMANDS
Required
The work is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects. Additionally, the following physical abilities are required:
The worker is not subject to adverse environmental conditions.
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
The job description does not constitute an employment agreement between the City of Jacksonville Beach and the employee and is subject to change by the City as the needs of the City and requirements of the job change.
Education And Experience
A high school diploma or equivalent. Two years of experience in data entry, records management, or general office work is preferred.
Knowledge, Skills And Abilities
This position performs intermediate clerical and technical work in coding, reporting, filing, and researching police records and related data; does related work as required. Work is performed under the regular supervision of the Police Records Supervisor.
PHYSICAL DEMANDS
Required
The work is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects. Additionally, the following physical abilities are required:
- Reaching: Extending hand(s) and arm(s) in any direction.
- Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
- Manual Dexterity: Picking, pinching, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
- Vocal Communication: Required for conveying detailed or important instructions to others accurately, loudly, or quickly.
- Hearing: Required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound.
- Visual Acuity: Required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
The worker is not subject to adverse environmental conditions.
- Reads, analyzes, and prepares police records and reports.
- Prepares and maintains computer records systems and assists the public and other agencies by providing data.
- Enters police report data into computer records and tallies and files complaint, arrest, offense, incident, and crash reports.
- Processes and forwards citations to the appropriate court.
- Answers telephone, provides information, and assists the public.
- Performs criminal history research, compiles and updates records.
- Processes crash reports, answers questions and processes requests for information.
- Handles confidential information.
- Collects money for various services and issues receipts.
- Creates and runs queries and reports on the computer system.
- Checks and reviews a variety of police related data for accuracy and completeness.
- Enters data into a computer and prepares statistical data on crime.
- Checks and validates criminal record entries.
- Operates standard office, data entry, and other equipment.
- Assists in the preparation of periodic and special reports.
- Assists in training of new employees in the Records Division.
- Performs related tasks as required.
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
The job description does not constitute an employment agreement between the City of Jacksonville Beach and the employee and is subject to change by the City as the needs of the City and requirements of the job change.
Education And Experience
A high school diploma or equivalent. Two years of experience in data entry, records management, or general office work is preferred.
Knowledge, Skills And Abilities
- General knowledge of record keeping procedures and practices.
- General knowledge of police forms, terminology, and records.
- General knowledge of departmental programs, policies, and procedures.
- Advanced time management and organizational skills.
- Ability to learn and retainrecord keeping procedures and practices.
- Ability to perform a considerable volume of detailed record work and maintain files.
- Ability to research and prepare reports.
- Ability to type and enter data accurately and at a reasonable rate of speed.
- Ability to operate general office and data entry equipment.
- Ability to express ideas effectively, both orally and in writing.
- Ability to follow written and oral directions.
- Ability to establish and maintain effective working relationships with associates, outside agencies, and the general public.
- Empowerment – Enabling employees to achieve work-life balance & professional growth and success
- Pride – A small coastal city dedicated to displaying a big heart through our commitment to the community
- Integrity – We hold ourselves, individually and collectively, accountable to our community and our organization
- Communication – Open & honest dialogue with our community and throughout our organization
- Teamwork– Working together with our community to achieve common organizational goals
