What are the responsibilities and job description for the Administration Manager (Youth and Family Services) position at City of Houston?
Position Overview
APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED
DIVISION / SECTION: Customer Experience / Systemwide Programs
Workday & Hours: Monday - Sunday , 8:00 AM – 8:00 PM ***subject to change***
Description Of Duties / Essential Functions
The Houston Public Library is seeking a passionate, creative and team-oriented Administration Manager for the Youth & Family Services Unit to provide system-wide leadership for Houston Public Library’s Youth & Family Services. Reporting to the System-wide Programs Senior Division Manager, the successful candidate will be responsible for diverse, equitable, inclusive public programs geared toward youth and families. The selected candidate will be knowledgeable about current issues impacting youth, conversant about cutting edge youth services and trends especially in today’s digital library environment, and adept at fusing traditional and non-traditional library services for youth and their caregivers. The successful candidate will have exceptional customer service and communication skills, be adept at managing multiple programs and collaborating with internal team members on the development, delivery and measurement of program success. The person must have experience handling substantially complex and varied administrative functions, be experience with building staff capacity, be skilled at managing confidential matters and information of a highly sensitive nature. Attention to the diverse specific and unique needs of the program populations served is required. Willing to works select evenings and weekends requires.
Essential duties and functions of the position include but are not limited to the following:
The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.
Minimum Requirements
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field.
Experience Requirements
Directly related professional experience may be substituted for the education requirement on a year-for-year basis.
PREFERENCES
Selection / Skills Tests Required
The selection process will involve application review and/or Interview. The department may administer skills assessment test.
SAFETY IMPACT POSITION - YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
PAY GRADE - 26
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0473).
If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED
DIVISION / SECTION: Customer Experience / Systemwide Programs
Workday & Hours: Monday - Sunday , 8:00 AM – 8:00 PM ***subject to change***
Description Of Duties / Essential Functions
The Houston Public Library is seeking a passionate, creative and team-oriented Administration Manager for the Youth & Family Services Unit to provide system-wide leadership for Houston Public Library’s Youth & Family Services. Reporting to the System-wide Programs Senior Division Manager, the successful candidate will be responsible for diverse, equitable, inclusive public programs geared toward youth and families. The selected candidate will be knowledgeable about current issues impacting youth, conversant about cutting edge youth services and trends especially in today’s digital library environment, and adept at fusing traditional and non-traditional library services for youth and their caregivers. The successful candidate will have exceptional customer service and communication skills, be adept at managing multiple programs and collaborating with internal team members on the development, delivery and measurement of program success. The person must have experience handling substantially complex and varied administrative functions, be experience with building staff capacity, be skilled at managing confidential matters and information of a highly sensitive nature. Attention to the diverse specific and unique needs of the program populations served is required. Willing to works select evenings and weekends requires.
Essential duties and functions of the position include but are not limited to the following:
- Providing strategic oversight of HPL’s Youth & Family Services for all youth-serving staff and programming for youth (birth to 18) and their caregivers.
- Supervises the Youth and Family team members.
- Manages, plans, coordinates and executes a variety of programs simultaneously system-wide with focus on equitable, inclusive and accessible programs and in alignment of the annual observances.
- Developing policies, procedures, and standards for Youth Services operations including the development and creation of new and creative programs and reviewing and approving program inquiries and suggestions from staff and public to support short, medium, and long-term strategic goals.
- Planning and developing system-wide youth signature programs and large-scale festivals and events including but not limited to Books Alive, Winter Reading Program and Summer Reading Program.
- Collaborates with internal and external stakeholders on development of programs Identifies potential partners to support library programs and initiatives based on departmental and community needs and goals.
- Coordinating with local school districts for implementation of HPL initiative such as Learning Link, Get Lit Tutoring and Summer Programming.
- Serving as a champion for youth services with front-line employees and supervisors by providing professional development and mentoring opportunities for youth-serving staff throughout the system. Assists front-line staff in the planning and coordination of program schedules and activities at all library locations and off-site as needed.
- Applying for and maintaining grants in coordination with grants manager, including outcome-based planning and evaluation of existing and future programs and services.
- Serve as program facilitator and/or moderator as needed.
- Represents the Office Systemwide Programs and Strategic Partnerships at internal and external meetings, conferences, etc.
- Performing a variety of administrative duties in the overall management of the Library's Youth & Family Services unit, including budget management and oversight, team reviews and establishing unit goals and objectives. Assists with negotiating terms of agreement, assessing resource allocations, program structure, and performance reviews and assessments.
- Prepares special reports such as monthly statistics and meeting minutes.
- Works select evenings and weekends (Saturday and Sunday) as schedule requires.
- Assists with coordination of special projects and related duties including planning, budgeting, promotion, implementation, execution, and evaluation.
- Performs other duties and special projects as assigned by the Senior Division Manager or Director.
The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.
Minimum Requirements
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field.
Experience Requirements
- Six years of pertinent, progressive professional experience in personnel, administration, accounting or a closely related field are required.
Directly related professional experience may be substituted for the education requirement on a year-for-year basis.
PREFERENCES
- Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
- Masters in Library Science preferred.
- Experience working in a public library or closely related field is highly preferred.
- Demonstrated knowledge in early and adolescent literacy theory and best practices as well as general knowledge of youth development.
- Ability to work effectively with and in diverse populations.
- Experience working with diverse populations.
- Strong interpersonal, communication, problem-solving, and organizational skills.
- Ability to motivate, develop, train and direct staff in a collaborative team environment.
- Knowledge of current trends in library services to youth ages birth to 18 and their parents and caregivers.
- Experience managing or assisting with grants/grant applications, programming for youth, budget management and knowledge of MS Office Suite is highly preferred.
- Excellent interpersonal, communication and organizational skills with exceptional attention to details.
- Willing to work selected evenings and weekends preferred
Selection / Skills Tests Required
The selection process will involve application review and/or Interview. The department may administer skills assessment test.
SAFETY IMPACT POSITION - YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
PAY GRADE - 26
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0473).
If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.