Asset Compliance Coordinator

This six month maximum seasonal/temporary position serves as the city's point of contact for capital asset accounting and reporting. Maintains the city's fixed asset system of record, ensures assets are properly capitalized, depreciated, and reported in accordance with GASB standards, and coordinates with Public Works and other departments to keep asset data accurate for both financial reporting and capital planning purposes. Must have a high school diploma or GED with five yrs. experience in a professional clerical setting & demonstrable knowledge of finance/inventory control, the handling of confidential records, and extensive skills in computer programs.  Knowledge of public sector agencies, structure and management preferred.  Accounting or Quality Control background helpful.  Equivalent education, experience and training will be considered. The position has the possibility of becoming full-time in the future.  Regular work schedule is Monday – Friday, 8:00am - 4:30pm.

• Maintain the City's fixed asset ledger/system (land, buildings, infrastructure, vehicles, equipment) including additions, transfers, and disposals
• Apply the City's capitalization threshold policy consistently; determine whether new expenditures qualify as capital assets
• Calculate and record depreciation on a monthly/annual basis in accordance with GASB 34 and related standards
• Reconcile the fixed asset subledger to the general ledger each accounting period
• Conduct or coordinate periodic physical inventories of capital assets in cooperation with Public Works and other departments
• Serve as Finance's liaison to Public Works' asset management/GIS system, ensuring asset additions, retirements, and condition updates flow into the financial records
• Reconcile Public Works' physical asset inventory against Finance's fixed asset register at least annually to identify discrepancies (assets not yet capitalized, disposed assets still on the books, etc.)
• Prepare capital asset schedules and note disclosures for the Annual Comprehensive Financial Report (ACFR) and external audit
• Respond to auditor requests related to fixed assets, depreciation, and capital asset controls
• Track asset useful-life assumptions and flag assets nearing full depreciation for capital replacement planning discussions
• Maintain documentation supporting asset valuations, especially for donated or grant-funded assets
• Provide Finance's asset cost/depreciation data to support the multi-year Capital Improvement Plan (CIP) process
• Assist the Finance Director in evaluating funding strategies (reserves, debt, pay-as-you-go) for asset replacement based on asset age and remaining useful life
• Support grant applications requiring documented asset value, condition, or capitalization history
• Fixed asset subledger reconciled to GL monthly with no unresolved variances
• Annual physical inventory reconciliation completed prior to audit fieldwork
• Zero audit findings related to capital asset accounting
• CIP asset-replacement data delivered to Finance Director ahead of annual budget cycle
• Perform other duties as assigned by supervision

• Must have a high school diploma or GED 
• Five yrs. experience in a professional clerical setting & demonstrable knowledge of finance, the handling of confidential records, and extensive skills in computer programs & graphics.  
• Must possess a valid driver's license.
• Knowledge of inventory management preferred.   
• Accounting or Quality Control background helpful.   
• Equivalent education, experience and training will be considered.

• This position requires an equal amount of time spent standing, walking and sitting.  
• Lifting, pushing/pulling, or carrying objects weighing up to twenty (20) pounds is sometimes required. Use of hands, arms, and fingers required.
• Audio, visual and verbal functions are essential to the performance of this position.  
• The workday will be spent in a controlled indoor environment with frequent visits to other indoor and outdoor City locations.

The City of Hopkinsville is an Equal Opportunity Employer