What are the responsibilities and job description for the Sr. Administrative Assistant position at City of Hope?
Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Position Summary
We are seeking a highly organized and proactive administrative professional who thrives in a fast-paced environment and can operate with minimal supervision. In this role, you will provide advanced clerical and administrative support to senior leadership, managing complex schedules, coordinating high-level meetings, and developing reports that support key business functions. This position requires strong judgment, discretion, and a deep understanding of organizational operations, policies, and procedures.
As a successful candidate, you will:
City of Hope is an equal opportunity employer.
To learn more about our Comprehensive Benefits, please CLICK HERE.
Position Summary
We are seeking a highly organized and proactive administrative professional who thrives in a fast-paced environment and can operate with minimal supervision. In this role, you will provide advanced clerical and administrative support to senior leadership, managing complex schedules, coordinating high-level meetings, and developing reports that support key business functions. This position requires strong judgment, discretion, and a deep understanding of organizational operations, policies, and procedures.
As a successful candidate, you will:
- Manage complex calendars, scheduling meetings and appointments for senior leadership
- Coordinate meetings, prepare agendas, and distribute materials
- Organize and expedite workflow through the executive office, ensuring timely follow-up
- Prepare, format, and edit correspondence, reports, presentations, and confidential materials
- Handle travel arrangements, lodging, and conference registrations for leadership
- Process expense reports, reimbursements, and maintain detailed financial records
- Serve as a point of contact for internal and external stakeholders, resolving inquiries professionally
- Maintain confidential files, records, and documentation with a high level of integrity
- Support special projects and initiatives across the department
- Prepare and distribute meeting minutes and key documentation
- Minimum of 2 years post-high school education in business, trade, or professional school (Bachelor’s degree preferred)
- 3–5 years of executive-level administrative experience or experience in an academic institution preferred
City of Hope is an equal opportunity employer.
To learn more about our Comprehensive Benefits, please CLICK HERE.
Salary : $27 - $43