What are the responsibilities and job description for the FACILITIES MAINTENANCE SUPERINTENDENT - 0326 position at City of Greenville (SC)?

Job Summary

Under general direction and in compliance with standard operating procedures and policies, plans and directs repairs, installations, renovations, modifications and maintenance projects for all City-owned facilities and systems. Oversees short- and long-term planning for the unit. Develops and implements standard operating procedures for the unit in compliance with laws and regulations. Manages all work requests by estimating labor, materials, and financial resources required for job completion. Coordinates maintenance work with City departments and vendors, maintaining effective relations. Supervises Facilities Maintenance staff by setting performance expectations, assigning work orders, establishing work priorities, and ensuring work assignments are completed to standards and schedule. Submits invoices for payment and monitors project budgets. Completes budget requests, reviews and approves purchase orders. Ensures a safe working environment by conducting safety meetings and providing pertinent updates on safety issues and problems. Ensures staff complete necessary safety training. Works special events such as Fall for Greenville and Artisphere.

Essential Functions

Essential Functions	% of Time
Manage Facility Services Operations: Inspect and inventory assigned facilities, utilities, roofs, and other structures to access maintenance needs. Diagnose plumbing, electrical, HVAC, mechanical, or structural issues and define necessary resources and best methods to perform needed repairs. Prepare and prioritize work orders for maintenance by measuring and surveying job locations and meeting with internal customers to discuss needed specifications. Coordinate maintenance work with City departments and vendors, maintaining effective relations. Assist in the development of a scope of work for maintenance services and participate on the proposal review and selection team. Ensure the selected vendor is compliant with the scope of work and review and submit vendor invoices for approval and processing for payment. Lead general construction projects. Visit jobs in progress, inspecting each phase of work, spot testing operational phases, and providing final inspection of completed jobs. Ensure clean walkways, public spaces, and restroom facilities. Receive and unload large deliveries.	50%
Supervise Assigned Staff: Supervise assigned staff including facilities maintenance, custodians, and contractors to ensure compliance with departmental and City policies and procedures. Set performance expectations and standards. Prioritize and assign work. Write and conduct performance evaluations. Ensure staff training. Coach, mentor, and counsel employees. Ensure staff compliance with departmental and City policies and procedures. In coordination with supervisor and Human Resources, review and update job descriptions. Participate in the hiring and selection of staff for open positions. Ensure the timely documentation and disciplining of employees consistent with Human Resources policies.	25%
Perform General Administration & Budget Preparation: Prepare clear and concise written plans, work orders, and reports. Estimate labor, material, and financial resources required for job completion. Submit bid requests and prepare vendor quotes as necessary. Track project expenditures. Suggest budget amendments as appropriate. Order, pick up, and/or confirm receipt of parts and supplies. Assure that all assigned vehicles are properly maintained and driven by assigned personnel in a safe manner. Meet with various vendors to assure equipment in facilities are properly maintained and service agreements are being attained. Review any potential Capital Improvement Projects with manager and prepare necessary documentation for project requests.	15%
Ensure Safety in the Workplace: Understand and implement policies, procedures, laws and regulations to ensure a safe working environment. Proactively identify, remove and/or report potential hazards to appropriate authorities. Comply and ensure subordinate compliance with City, state, and federal safety procedures and protocols in performance of job duties to include reporting all accidents, incidents, and injuries witnessed or incurred. Ensure equipment has appropriate safety measures in place. Conduct safety meetings providing pertinent updates on safety issues and problems; demonstrate the use of necessary safety equipment required for the job. Conduct reviews of all injuries and accidents and implement changes and/or training to enhance safety practices. Train staff in proper use of equipment and materials. Organize, document, and evaluate annually required safety drills. Remove snow and spread ice melt when necessary. Oversee monthly facilities safety inspection process and provide results to management and the City’s Risk Manager.	10%

Perform other duties as assigned.

Job Requirements

Associate degree in building trades, construction, or a related field.

Over four (4) years of experience in building trades or construction.
- OR six (6) years of directly related experience in building trades or construction may be considered in lieu of education requirement.

Must have prior experience in HVAC, electrical, carpentry, and plumbing.

Must have or obtain training/certification in OSHA 30, CPR, AED, and First Aid within first year of employment.

FEMA Certifications ICS:100, 200, 300 (when class is offered), 552, 700 and 800 within three (3) months of hire.

Preferred Qualifications

Building trades certifications in electrical, plumbing, and/or HVAC.

Driver's License Requirements

Valid South Carolina Class D Driver's License.

Performance Requirements

Knowledge of:

Maintenance and construction of the City’s infrastructure to include water lines, power lines, sidewalks, plumbing, electrical, and mechanical systems, and buildings.

Safety, operation, inspection guidelines related to I9 Elevators in applicable facilities.

Principles and practices of modern facility maintenance including planning, organizing, staffing, supervising, training, and managing human resources.

Occupational hazards and standard safety precautions.

Various pieces of light and heavy equipment and the utilization and maintenance for each.

Emergency operations and how they are coordinated with other departments.

Ability to:

Develop and implement service-related plans, policies, and procedures.

Enforce and ensure compliance of applicable City and department policies.

Prepare clear project and maintenance reports.

Ensure compliance with safety regulations, policies, and procedures.

Provide supervision, leadership, training, and work direction for assigned staff.

Manage custodians and trade professionals.

Delegate work efficiently and effectively.

Perform tasks related to carpentry, electrical systems, plumbing systems, HVAC systems, and associated building infrastructure.

Climb ladders.

Establish and maintain cooperative working relationships with other City departments.

Communicate effectively orally and in writing.

Work under pressure and with deadlines.

Make mathematical calculations and draw logical conclusions.

Write reports, prepare business letters, summarize meeting minutes, and compose emails in a clear and professional manner.

Read analyze, and interpret general business periodicals, professional journals, technical journals and procedures, financial reports, legal documents, and governmental regulations as well as literature, books, reviews, reports, and abstracts.

Operate lift-truck, platform lifts, walkie-talkie, backpack blower, bobcat skid steer, utility vehicles, City pick-up trucks and vans, air compressor, welder, electric pneumatic and battery powered drills, saws, and other power tools, and hand tools (hammers, screwdrivers, wire-cutters, pliers, fence pliers, tin snips).

Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite.

Utilize specialized software and systems to include work management system, CAD, and timekeeping system.

Working Conditions

Primary Work Location: Office Environment, Maintenance shop, City facilities, vehicle, and outdoors (parking garages).

Protective Equipment Required: Gloves, eyewear, dust mask, flame resistant clothing, safety shoes, flash protection for arc flash, hard hat, harness, respiratory protection, and hearing protection.

Environmental/Health and Safety Factors:
Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk. Daily exposure to physical hazards. Weekly exposure to respiratory hazards, noise and vibration. Seasonal exposure to extreme temperatures and wetness and/or humidity. Frequent exposure to mechanical hazards and physical danger or abuse. Occasional exposure to chemical, electrical & fire hazards, and communicable diseases.

Physical Demands:
Frequently requires standing, walking, carrying, vision, foot controls, hearing, and talking. Occasionally requires fine dexterity, lifting, reaching, handling/grasping, kneeling, pushing/pulling, balancing, bending, crouching and stooping, twisting, sitting, climbing, and crawling. Medium strength demands include exerting 20-50 pounds occasionally, exerting up to 10-20 pounds frequently, or exerting up to 10 pounds constantly.

Mental Demands:
Frequently requires time pressures, frequent change of tasks, performing multiple tasks simultaneously, working closely with others as part of a team, tedious or exacting work, and noisy/distracting environment. Occasionally requires emergency situations and irregular schedule/overtime.

Americans with Disabilities Act Compliance

The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Salary : $62,400 - $87,300

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