Administrative Minutes Specialist (Roster)

Every Great Decision Deserves an Accurate Record

Behind every important planning decision is a clear and accurate public record. As the Administrative Minutes Specialist, you'll play a critical role in documenting the discussions and decisions that help shape Greensboro's future. Your work will support transparency, accountability, and informed decision-making for some of the City's most influential boards and commissions.

If you have exceptional listening skills, enjoy writing with precision, and take pride in producing polished, professional work, this flexible part-time opportunity offers a meaningful way to contribute to your community.

• Hourly Rate: $17.21 – $25.00 per hour
• FLSA Status: Non-Exempt
• Job Type: Active Roster Temporary
• Work Arrangement: Flexible/Hybrid (department approval required)

This is a roster position averaging up to 20 hours per week.

Important Information About Roster Positions

Thank you for considering a roster position with the City of Greensboro! These positions are an excellent opportunity to gain valuable experience and contribute to our community. Please review the details below to ensure you understand the nature of roster employment:

• Hourly Employment: Roster positions are paid hourly and do not include benefits such as medical, dental, or vision insurance, life insurance, paid leave, or paid holidays.
• Limited Hours: Roster employees may work up to, but no more than, 1,000 hours in 12 months. 
• Pension System: Roster positions are not eligible for membership in the city’s pension system.

While roster positions do not include benefits, they are often a pathway to full-time, benefited employment with the City. Many of our current full-time employees started in roster positions, and we encourage you to explore this opportunity as a potential first step in your career with us.

We value the contributions of all our team members and look forward to welcoming dedicated individuals who share our commitment to serving the community.

Work hours are based on board and commission meeting schedules and include:

• Evening meetings, primarily on Mondays and Wednesdays
• Additional hours as needed to prepare and submit meeting minutes
• Remote work for minute preparation may be approved by the department

• Help preserve the official public record for decisions that shape Greensboro's future.
• Enjoy a flexible hybrid work environment that supports work-life balance.
• Apply your writing, editing, and organizational talents in meaningful public service.
• Work with a collaborative Planning Department that values accuracy, professionalism, and innovation.
• Support transparency and community trust by documenting important public meetings.
• Contribute to Greensboro's vision of being the easiest place to do business, a most connected city, and a community with exceptional quality of life.

The Administrative Minutes Specialist prepares accurate, concise, and timely draft minutes for several of Greensboro's public boards and commissions, including:

• Planning & Zoning Commission
• Board of Adjustment
• Historic Preservation Commission
• Redevelopment Commission

You'll attend assigned meetings (either in person or virtually) and prepare official draft minutes that clearly document motions, actions taken, and the substance of board discussions. Using audio recordings, virtual meeting recordings, televised meetings, AI-generated transcripts, and other source materials, you'll create well-organized records that become part of the City's permanent public record.

Key responsibilities include:

• Attend assigned board and commission meetings.
• Prepare clear, concise, and objective draft meeting minutes.
• Accurately document motions, votes, board actions, and key discussion points.
• Review audio recordings, Zoom recordings, televised meetings, and AI-generated transcripts to ensure accuracy.
• Edit and proofread documents for grammar, clarity, consistency, and completeness.
• Submit Planning & Zoning Commission draft minutes within one week following meetings.
• Submit Board of Adjustment, Historic Preservation Commission, and Redevelopment Commission draft minutes within two weeks following meetings.
• Maintain confidentiality while handling draft documents and meeting materials.
• Manage multiple deadlines while working independently with minimal supervision.

This position reflects the City's commitment to being data-informed, people-centered, and purpose-driven, ensuring transparency and accountability in local government.

Qualified candidates must possess:

• High School Diploma or GED.
• Three (3) years of experience preparing meeting minutes, administrative documentation, board or committee records, or closely related work requiring accurate written summaries.
• Proficiency with Microsoft Word, Outlook, and Excel.
• Experience working with digital audio recordings, virtual meeting platforms (such as Zoom or Microsoft Teams), or other meeting recording technology.
• Excellent written communication, grammar, proofreading, and organizational skills.
• Ability to attend evening meetings as needed.

• Associate degree or higher.
• Five (5) or more years of experience preparing official minutes for boards, commissions, governing bodies, or similar public meetings.
• Experience supporting municipal or county government boards and commissions.
• Experience reviewing AI-generated transcripts or transcription software to prepare concise and accurate meeting minutes.
• Knowledge of parliamentary procedure, including Robert's Rules of Order.

Salary : $17 - $25