What are the responsibilities and job description for the Assistant City Clerk/Boards and Commissions Coordinator 8177 position at City of Greensboro, NC?
Description
Join Our Legislative Team as an Assistant City Clerk/Boards & Commission Coordinator
Shape Civic Engagement. Support City Leadership. – Serve the Community!
Shape Civic Engagement. Support City Leadership. – Serve the Community!
Compensation and Benefits:
Estimated Hiring Salary Range: $50,095 - $65,915 Full Salary Range: $50,095 - $89,644
Salary commensurate with qualifications and experience.
Benefits:
We offer an outstanding benefits package that supports your well-being.
Learn more Here
Work Schedule: Monday – Friday; 8:00 a.m. – 5:00 p.m.; with occasional evening meetings as required by Boards and Commissions schedules.
Are you organized, detail-oriented, technologically savvy, and passionate about public service? The City of Greensboro is seeking an Assistant City Clerk – Boards and Commissions Coordinator to play a key role in supporting City Council and managing the City's Boards and Commissions program. This is an opportunity to join a dynamic team where your communication, writing, organizational, and customer service skills directly contribute to effective local government and community engagement.
Be Part of the Work Behind Good Government
The Assistant City Clerk – Boards and Commissions Coordinator serves as an important member of the City Clerk's Office within the Legislative Department, supporting City Council and helping ensure the City's Boards and Commissions operate effectively.
This position serves as a central point of contact for board and committee liaisons, applicants, citizens, City staff, and elected officials. The successful candidate will help manage appointments and vacancies, prepare reports, maintain accurate records, coordinate meeting-related activities, and ensure information is communicated accurately and timely.
If you thrive in a fast-paced environment, enjoy working with people, are comfortable managing competing deadlines, and take pride in producing accurate work, this may be the opportunity for you.
Why You’ll Love Working With Us:
- Make an impact: Support City Council and the community through effective Boards and Commissions administration.
- Serve the community: Help connect residents with opportunities to participate in local government.
- Work with a dynamic team: Collaborate with elected officials, City staff, board members, and community members.
- Grow professionally: Develop valuable skills in municipal government, legislative administration, records management, meeting administration, and civic engagement.
- Build your career: Gain experience that can open doors to advancement within the City Clerk's Office, Legislative Department, and broader municipal government.
- Use technology with purpose: Work with specialized Board and Commissions and agenda management software to support effective governance.
About the Role:
As the Assistant City Clerk – Boards and Commissions Coordinator, you will be responsible for coordinating and maintaining the City's Boards and Commissions program while providing administrative and legislative support to City Council.
Key responsibilities include:
- Manage the City's Boards and Commissions application, appointment, and vacancy process.
- Monitor pending appointments and upcoming vacancies and regularly communicate this information to City Council.
- Serve as the administrator of Board Manager, the City's Boards and Commissions software.
- Maintain accurate appointment, vacancy, and member information in Board Manager and on the City's website.
- Prepare weekly reports regarding applications received and current vacancies.
- Prepare monthly reports for City Council regarding current and upcoming vacancies.
- Serve as a primary point of contact for Board and Committee Liaisons.
- Communicate effectively with elected officials, City staff, applicants, board members, and citizens.
- Administer Oaths of Office.
- Track appointments to ensure accurate and timely reporting.
- Prepare annual reporting for the North Carolina Secretary of State's Office.
- Prepare and publish professional meeting minutes, summaries, and recommendations for meetings attended, including City Council and committee meetings.
- Adhere to Council directives and established policies and procedures when preparing ordinances, resolutions, public notices, correspondence, and related documents.
- Ensure applicable statutory requirements are met.
- Serve as Assistant Secretary to the Civil Service Board.
- Provide Notary Public services.
- Process and issue cemetery deeds.
- Respond to information requests and inquiries from citizens, City staff, and outside agencies.
- Conduct research and provide accurate information within the area of responsibility or appropriately refer inquiries to authorized departments.
- Support agenda management and related legislative processes.
What Success Looks Like
Within your first 90 days, you will be developing a strong understanding of the City's processes, procedures, agenda management system, Board and Commissions software, and the role's relationships with City Council, board liaisons, staff, and community members.
Within your first year, you will be confidently managing the Boards and Commissions process, producing timely and accurate reports, maintaining reliable appointment and vacancy information, preparing professional minutes, and serving as a trusted resource for elected officials, staff, applicants, and community members.
Potential Career Path
This position provides a strong foundation for a career in municipal government, legislative administration, executive support, and public-sector leadership.
Potential career growth may include opportunities such as:
- Assistant City Clerk / Boards & Commissions Coordinator
- Senior Administrative / Legislative Support Roles
- Deputy City Clerk / Municipal Clerk Leadership Roles
- City Clerk / Legislative Administration Leadership
The experience gained in Boards and Commissions administration, legislative processes, public records, meeting management, elected-official support, and municipal operations can also provide a foundation for advancement into other administrative and leadership positions throughout the organization.
We're looking for someone who is reliable, organized, technologically savvy, and an excellent communicator. The ideal candidate is comfortable working in a fast-paced environment, managing deadlines, quickly compiling reports, and working collaboratively as part of a dynamic team.
You should be someone who:
- Communicates effectively with elected officials, staff, citizens, and community partners.
- Has strong professional writing and editing skills.
- Understands how to prepare clear, accurate meeting minutes.
- Can manage multiple priorities and deadlines.
- Is comfortable working with technology and learning specialized software.
- Can quickly gather, organize, analyze, and report information.
- Demonstrates excellent customer service.
- Is dependable and detail-oriented.
- Works effectively as part of a team.
- Maintains professionalism and confidentiality in a public-sector environment.
This job is Non-Exempt and subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
Qualifications
What You Bring:
Minimum Qualifications:
- Associate's Degree with 1–3 years of professional office experience.
- “OR” an equivalency: High School Diploma/GED with 5 or more years of professional office experience.
- Experience answering multi-line telephone systems.
- Experience writing professional meeting minutes.
- Experience using Microsoft Word, Excel, and Outlook.
- 1–3 years of customer care/customer service experience.
Preferred Qualifications:
- Associate's Degree or higher in Business Administration, Public Relations, or a closely related field.
- Experience working in a municipal government office, preferably an executive office.
- Experience with Boards and Commissions software or similar systems.
- Experience with agenda management software.
- Experience supporting elected officials, executive leadership, boards, commissions, or legislative functions.
Ready to Lead?
Your organizational skills can help strengthen civic engagement and good government.
If you're ready to bring your communication skills, attention to detail, technological ability, and commitment to public service to a team that supports City Council and the Greensboro community, we invite you to apply.
Join the City of Greensboro and help make it easier for residents to connect, participate, and serve their community.
Salary : $50,095 - $65,915