What are the responsibilities and job description for the Executive Analyst position at City of Glendale (CA)?
This current recruitment is for Glendale Fire Department. Candidates who are placed on this eligible list may be considered and utilized by other Divisions/Departments within the City.
Under the general direction of a division head, positions in this classification perform responsible administrative and managerial duties.Essential functions of the job include, but are not limited to, the following:
Ensures Department services are provided with exceptional customer service and the highest level of ethical standards.
Coordinates the administrative and business management function of the division, including the processing and preparation of budget and personnel transactions.
Conducts studies of divisional operations, recommends changes in policies and procedures, and supervises the installation and implementation of approved changes, when directed by the division head.
Instructs other personnel and members of the public in the various elements of the City's budget and other aspects of the City's fiscal policies and procedures.
Prepares a wide variety of financial analyses, forecasts, and reports utilizing Excel, Word, Powerpoint, Peoplesoft, and other computer software programs.
Prepares written administrative reports and conducts surveys pertaining to divisional activities.
Prepares formal reports for presentation to the City Manager and the City Council.
Provides information in response to public inquiries, receives and resolves complaints, and administers the division's public information program.
Represents the division head at meetings and in administrative matters and appears on his/her behalf before commissions or other boards and agencies upon assignment by the division head.
Directs the implementation, coordination, development, and operation of federal, state, or local grant programs or projects. Processes or supervises the processing of pertinent documents such as contracts, permits, petitions, bid specifications, requests for proposal, ordinances and resolutions.
May drive on City business depending on the needs of the position.
May supervise subordinate employees. May review and evaluate employees' job performance and effectively recommend personnel action.
Assumes responsibility for ensuring the duties of the position are performed in a safe, efficient manner.
Performs other related duties as assigned or as the situation requires.
An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
ExperienceFour years of responsible experience in administrative work involving issues of budget, management, organization, personnel or other related functions.
Education/Training
Bachelor's degree in public administration, business administration, or a related field.
Highly Desirable
Experience working in a public safety environment or other government agency.
Experience in grant compliance and finance (applying, reviewing, maintaining, and reporting) in a public safety environment or other government agency.
License(s)/Certification(s)
Valid Class C California Driver's License.
Knowledge, Skills & Abilities
Knowledge of:
Budget administration, processes and procedures.
Business practices and procedures.
Principles and practices of supervision.
Principles of government financing and budgetary analysis.
Administrative report and presentation development.
Principles and practices of administrative research and statistical analysis.
When assigned to the Fire Department:
Knowledge of:
Applicable HIPPA regulations.
Enterprise Resource Planning (ERP) system such as Munis.
Records retention practices and regulations.
Telestaff Kronos/First Due.
Grant compliance.
Skill in:
Conflict/complaint resolution.
Effective oral and written communications, both on a one-on-one and a group basis.
Use of computer applications such as Excel, Word, Powerpoint, Microsoft Outlook.
Organizing and prioritizing assignments.
Ability to:
Provide exceptional customer service to all employees and vendors.
Accept constructive criticism
Analyze situations accurately and adopt an effective course of action.
Conduct basic research.
Develop necessary skills from on-the-job training and meet the standards of performance for the classification by the end of the probationary period.
Draft complex analytical and narrative reports.
Effectively interact with boards, commissions and the public.
Effectively supervise subordinates.
Effectively represent the City of Glendale to members of the public.
Foster a teamwork environment.
Handle confidential information with discretion.
Interpret and apply City policies, procedures, rules and regulations.
Maintain accuracy in completing financial and other reports.
Maintain accurate oversite and reporting of grants.
Model and practice the highest standards of ethical conduct.
Perform a variety of administrative and technical duties with little or minimal supervision.
Plan and organize work to meet schedules and deadlines.
Prepare clear and concise written reports.
Read, write and comprehend directions in English.
Review and evaluate employees' job performance.
Other Characteristics
Willingness to:
Work overtime as requested.
Assume responsibility for maintaining a safe working environment.
Initiate, recommend and carry out personnel actions.
Initiate and accomplish work in a timely manner.
Promotional Eligibility
Any City of Glendale employee who meets the minimum qualifications for this position, has completed probation or six months of City employment, and is occupying a permanent full-time classification.
Hourly City employees may be considered, provided that they furnish proof of continuous employment immediately preceding the final filing date, which would equal a minimum of six months of full-time service or 1040 part-time hours. (Civil Service Rule VIII 4-E).
Exceptional Customer Service Policy
The City of Glendale values quality customer service and takes pride in the exceptional service provided by every employee. As a part of the Glendale team, we are dedicated to delivering courteous, considerate, and personalized attention to our diverse community and to one another.
Please click on the link to read the Exceptional Customer Service Policy.
EVALUATION OF APPLICATION: All applications, resumes and submitted reference materials will be reviewed and evaluated and only the best-qualified candidates based on applicable experience will be invited to the selection process.
WRITTEN EXAMINATION: (PASS/FAIL) To evaluate the applicant's ability to be successful in this position. The Exam will be relevant to the duties of the position.
ORAL INTERVIEW: (Weight of 100%) To evaluate the applicants' experience, education, and general background for the position.
Candidates must pass the exam with a minimum score of 70.00% in order to be placed on the eligible list.
TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. Evaluations will be based on the candidate's education and experience relevant to the position. Examinations will assess the candidate's education, experience, knowledge and skills related to the job. The City of Glendale reserves the right to modify the examination components or their weighting. If changes are necessary, candidates will be informed of the specific examination components and their weight before the examination is administered. The City of Glendale complies with state and federal obligations to provide reasonable accommodations for applicants and employees with disabilities. Applicants with special needs are encouraged to inform the Human Resources Department at least five days before the first examination to ensure reasonable accommodations can be arranged. The provisions of this bulletin do not constitute an express or implied contract.
Salary : $7,171 - $10,434