What are the responsibilities and job description for the Public Safety Business Coordinator position at City of Glendale (CA)?
PROMOTIONAL/OPEN EXAMINATION - ONE YEAR PROBATIONARY PERIOD
The current vacancy will be assigned to Glendale Fire Department, Verdugo Communications. The established eligible list may be considered for future vacancies in different departments.
Under direction from the Fire Chief and the Deputy Fire Chief, this upper-management classification performs professional level administrative duties, including providing budgetary and financial analysis and support, and is responsible for the implementation, monitoring, and evaluation of various Departmental programs or projects.
The current vacancy will be assigned to Glendale Fire Department, Verdugo Communications. The established eligible list may be considered for future vacancies in different departments.
Under direction from the Fire Chief and the Deputy Fire Chief, this upper-management classification performs professional level administrative duties, including providing budgetary and financial analysis and support, and is responsible for the implementation, monitoring, and evaluation of various Departmental programs or projects.
Essential functions of the job include, but are not limited to, the following:
Ensures Department services are provided with the highest customer service and ethical standards.
Prepares and reviews reports for presentation to the City Council, Fire or Police Chief, City Manager, Verdugo Fire Communication Center Chief, Tri-City Chiefs, and community groups or organizations.
Initiates letters, memos, requisitions, budget forms, and personnel transactions forms.
Keeps abreast of Department rules, regulations, policies, procedures, and current and emerging trends and practices in all aspects of the fire service or law enforcement.
Coordinates the administrative and business management functions of the Fire Department, including the processing and preparation of budget and personnel transactions.
Identifies, coordinates, writes and submits for approval of grants for funding projects, programs and activities.
Prepares grant applications and tracks and reports the status of grant applications for monitoring contracts.
Directs the implementation, coordination, development, and operation of Federal, State, or local grant programs or projects.
Prepares and monitors the Department and/or Section budget(s).
Conducts studies of Departmental operations, recommends changes in policies and procedures, and supervises the installation and implementation of approved changes as directed.
Prepares written administrative reports and conducts surveys pertaining to Departmental activities.
Prepares formal reports for presentation to the City Manager, City Council, and other Boards and Commissions.
Processes or supervises the processing of pertinent documents such as contracts, permits, petitions, bid specifications, requests for proposal, ordinances and resolutions.
Trains and supervises employees in the performance of related duties.
Reviews and evaluates employees' job performance and recommends appropriate personnel action.
May represent the Fire Chief and the Deputy Fire Chief at meetings and in administrative matters and appears on his/her behalf before commissions or other boards and agencies upon assignment by the Chief.
May assist the Fire Chief and the Deputy Fire Chief in the selection and promotion of employees.
Prepares and monitors the Department budget, including the Verdugo Fire Communications Center budget and the relevant contracts of the participating agencies.
May drive on City business as necessary.
Assumes responsibility for ensuring the duties of this position are performed in a safe, efficient manner.
Performs other related duties as assigned or as the situation requires.
Experience
Four years of responsible experience in a public safety agency performing administrative work, involving the preparation of budgets, fiscal analysis, contract administration, and personnel management, including one year of experience working in a supervisory capacity.
Education/Training
Bachelor's Degree in Public Administration, Business Administration, or a related field.
License(s)/Certification(s)
Valid California Class C driver's license.
Four years of responsible experience in a public safety agency performing administrative work, involving the preparation of budgets, fiscal analysis, contract administration, and personnel management, including one year of experience working in a supervisory capacity.
Education/Training
Bachelor's Degree in Public Administration, Business Administration, or a related field.
License(s)/Certification(s)
Valid California Class C driver's license.
Knowledge, Skills & Abilities
Knowledge of:
Budgetary process and procedures as well as accounting and finance administration.
Data analysis applications and data tools (i.e. Excel, Power bi, and Tableau)Department policies, procedures, rules, regulations and responsibilities.
Grant administration requirements and practices.
Municipal procurement practices and regulations.
Principles of management, administration, supervision, and training.
Specialized software programs utilized in the Fire Department.
The City's financial management system.
The Public Records Act.
Skill in:
Applying common sense and logic in decision-making.
Conflict/complaint resolution.
Financial analysis.
Public speaking and presentation.
Ability to:
Provide exceptional customer service to all employees and vendors.
Communicate effectively in English, both orally and in writing.
Conduct methodical research and draft complex analytical financial reports.
Contribute to long and short term strategic planning.
Create data reports.Develop necessary skills from on-the-job training and meet the standards of performance for the classification by the end of the probationary period.
Effectively train and supervise subordinates.
Establish and maintain smooth working relationships, resolve interpersonal conflicts, and deal tactfully with all levels of employees and the public.
Foster a teamwork environment.
Handle confidential information with discretion.
Lead, coach, instruct and motivate employees.
Maintain automated purchasing and payroll records.
Model and practice the highest standards of ethical conduct.
Prepare spreadsheets, charts and graphs utilizing a personal computer and automated spreadsheet software.
Review and evaluate employees' job performance.
Other Characteristics
Willingness to:
Plan, initiate, and effectively recommend and carry out personnel actions.
Work necessary hours and times to accomplish goals, objectives and required tasks in a timely manner.
Assume responsibility for maintaining a safe working environment.
Be part of a team and work as a member of a team.Special Conditions
TATTOO POLICY -Unless otherwise exempted, no employee of the Glendale Police or Fire Department shall have any visible tattoos or other skin markings.
Promotional Eligibility
Any City of Glendale employee who meets the minimum qualifications for this position, has completed probation or six months of City employment, and is occupying a permanent full-time classification on file in the Human Resources Department. Hourly City employees may be considered, provided that they furnish proof of continuous employment immediately preceding the final filing date, which would equal a minimum of six months of full-time service or 1040 part-time hours. (Civil Service Rule VIII 4-E).
Note
An equivalent combination of experience, education and/or training may substitute for the listed minimum requirements.Exceptional Customer Service Policy
The City of Glendale places a high importance on quality customer service and prides itself for the high level of services it provides by every employee of the organization. As employees of the City of Glendale, we are committed to providing our diverse community and each other with courteous, considerate, and personal attention.
Please click on the link to read the Exceptional Customer Service Policy.
EVALUATION OF APPLICATION: All applications, resumes and submitted reference materials will be reviewed and evaluated and only the best-qualified candidates based on applicable experience will be invited to the written examination. Approximately the top 12 scoring candidates who achieve a minimum passing score of 70% on the written exam will be invited to the further stages of the selection process.
ORAL INTERVIEW: (Weight of 100%) To evaluate the applicant's experience, education, knowledge, and skills for the position.
Candidates must pass the oral exam with a minimum score of 70.00% in order to be placed on the eligible list.
TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. Any evaluation will be based on the candidates' education and experience as related to the position. Any examination will be to evaluate the candidates' education, experience, knowledge and skills for the position. The City of Glendale reserves the right to modify the above stated examination components and/or weights. Should this be necessary, the candidates will be notified of the specific examination components and weights prior to the administration of any examination. The selected candidate will be subjected to a background check including Livescan fingerprinting. The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of special needs at least five days prior to the first test part so that a reasonable accommodation may be made. The provisions of this bulletin do not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the City of Glendale requires that all new employees provide documentation to establish both work authorization and identity.
Salary : $6,895 - $10,032