What are the responsibilities and job description for the Senior Administrative Analyst (Temporary) position at City of Gardena?
This is a Senior Confidential, Management Analyst classification that under general direction performs a wide variety of complex administrative, analytical and technical duties in connection with the day-to-day administration and oper-ation of City and/or Department projects and programs. The position requires experience and the necessary skills to manage challenging projects, provide program management and auditing, administering budgets and personnel resources, advanced technical research, and provide support and assistance as assigned.ESSENTIAL DUTIES
Assists in preparing various contracts and agreements between the City and outside agencies and service providers; monitors contract compliance; assists in the preparation of department or program budget, and monitors expenditures; assists in preparing requests for proposals and managing contracts; assists in special projects undertaken for purposes of standardization, efficiency, and economy; assumes responsibility for ensuring duties of this position are performed in a safe and efficient manner; attends workshops and seminars and presents information to appropriate staff for follow-up action; compiles and analyzes detailed statistical data; conducts administrative auditing and compliance evaluations; prepares comprehensive and analytical reports; conducts studies to analyze budget, organizational, operational and other related subjects; conducts surveys and studies related to divisional projects and analyzes resulting data; confers with general employees and management staff on matters of administration, finance, project management and operation; evaluates the impact of new and revised programs; plans and coordinates projects with other divisions; plans, organizes, prepares oral and written materials and makes presentations; researches public and private grant programs and assists with grant administration; prepares department and work flow charts, spreadsheets, policy and procedural manuals and written reports using automated equipment and a variety of computer software packages; researches and tracks legislation; researches, investigates and analyzes department and inter-department operations and administrative issues, including functions, organization structures, record procedures involving forms, documents and payrolls, work output and workload, expense control, layout and equipment; reviews policies and procedures and makes recommendations for revisions; serves as department liaison with other departments or outside agencies, and responds to citizen and department inquiries; performs other related duties as required.EDUCATION AND EXPERIENCE
Requires a Bachelor's Degree in Public Administration, Political Science, Busi-ness Administration or related field from an accredited college or university PLUS four (4) years of responsible expe-rience in legislative, procedural, statistical, organizational and/or program analyses, research and research presen-tations, project management, administrative audits, personnel and budgetary oversight; or a minimum of eight (8) years combined advanced education, training and progressively responsible work in program analysis, research and administration may be considered as qualifying. A Master's Degree or advanced education beyond a Bachelor's Degree is desirable. Degree verification is required upon conditional offer of employment.
ORGANIZATIONAL RESPONSIBILITIES
This position reports directly to the City Manager, Department Head, or their designee and is generally responsible for specialized, complex administrative analysis and programs, project management and the coordination of major ongoing activities or programs. Positions may also be as-signed supervisory responsibilities over designated departmental tasks or divisions and supervise staff in those departments or divisions.
LICENSE
Must have and maintain a valid Class C California Driver's License.
SPECIAL CONDITIONS
Statement of Economic Interest required. Must be able to pass a job-related medical examination that includes drug and alcohol testing. Employment is subject to background checks and verifications. Other conditions may apply depending on department assignment.
KNOWLEDGE, ABILITIES AND SKILLS
Work requires the exercise of independent judgment and application of knowledge of municipal organizations and programs meeting a wide variety of work problems involving
continual public, intra-governmental and inter-departmental relations. Must have advanced skills in oral and written communication, both one-on-one and in a group setting; in public contact techniques and in the use of Microsoft Office and other internal management and analytical systems. Must have the ability to read, write and professionally, effectively communicate in English; to conduct research and analyze data; ability to audit systems to design and implement work flow systems changes/improvements; to establish and maintain effective working relationships with the public, co-workers, supervisors and other departments, and to foster a teamwork environment.
Senior Administrative Analyst position requires a high of skill and competence in effectively providing information orally and in writing; in developing charts, graphs, spreadsheets and PowerPoint presentations; in making formal presentations of information to decision-makers and in public meetings; in effectively resolving problems
that may arise in project oversight, administrative assignments, public contact and customer service and to develop and implement procedural and operational improvement. Must have the ability to clearly instruct, motivate, coach and lead subordinates; to supervise and evaluate employee job performance plan and to effectively coordinate small groups of people and/or resources. Must have knowledge of effective business practices and procedures long range planning, scheduling and oversight of a project and/or program, including budget and staff resources.
Microsoft Office including Outlook, Word, Excel and PowerPoint, EDEN financial and resource management tools skills required. Bilingual ability is desirable.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Work is performed in a busy office environment with frequent interruptions. Office work requires sitting for prolonged periods of time and using a computer keyboard and screen. Physical demands include talking, listening, standing, kneeling, bending, twisting, reaching and grasping in the performance of duties. Field work requires driving, sitting, standing and walking.
Assists in preparing various contracts and agreements between the City and outside agencies and service providers; monitors contract compliance; assists in the preparation of department or program budget, and monitors expenditures; assists in preparing requests for proposals and managing contracts; assists in special projects undertaken for purposes of standardization, efficiency, and economy; assumes responsibility for ensuring duties of this position are performed in a safe and efficient manner; attends workshops and seminars and presents information to appropriate staff for follow-up action; compiles and analyzes detailed statistical data; conducts administrative auditing and compliance evaluations; prepares comprehensive and analytical reports; conducts studies to analyze budget, organizational, operational and other related subjects; conducts surveys and studies related to divisional projects and analyzes resulting data; confers with general employees and management staff on matters of administration, finance, project management and operation; evaluates the impact of new and revised programs; plans and coordinates projects with other divisions; plans, organizes, prepares oral and written materials and makes presentations; researches public and private grant programs and assists with grant administration; prepares department and work flow charts, spreadsheets, policy and procedural manuals and written reports using automated equipment and a variety of computer software packages; researches and tracks legislation; researches, investigates and analyzes department and inter-department operations and administrative issues, including functions, organization structures, record procedures involving forms, documents and payrolls, work output and workload, expense control, layout and equipment; reviews policies and procedures and makes recommendations for revisions; serves as department liaison with other departments or outside agencies, and responds to citizen and department inquiries; performs other related duties as required.EDUCATION AND EXPERIENCE
Requires a Bachelor's Degree in Public Administration, Political Science, Busi-ness Administration or related field from an accredited college or university PLUS four (4) years of responsible expe-rience in legislative, procedural, statistical, organizational and/or program analyses, research and research presen-tations, project management, administrative audits, personnel and budgetary oversight; or a minimum of eight (8) years combined advanced education, training and progressively responsible work in program analysis, research and administration may be considered as qualifying. A Master's Degree or advanced education beyond a Bachelor's Degree is desirable. Degree verification is required upon conditional offer of employment.
ORGANIZATIONAL RESPONSIBILITIES
This position reports directly to the City Manager, Department Head, or their designee and is generally responsible for specialized, complex administrative analysis and programs, project management and the coordination of major ongoing activities or programs. Positions may also be as-signed supervisory responsibilities over designated departmental tasks or divisions and supervise staff in those departments or divisions.
LICENSE
Must have and maintain a valid Class C California Driver's License.
SPECIAL CONDITIONS
Statement of Economic Interest required. Must be able to pass a job-related medical examination that includes drug and alcohol testing. Employment is subject to background checks and verifications. Other conditions may apply depending on department assignment.
KNOWLEDGE, ABILITIES AND SKILLS
Work requires the exercise of independent judgment and application of knowledge of municipal organizations and programs meeting a wide variety of work problems involving
continual public, intra-governmental and inter-departmental relations. Must have advanced skills in oral and written communication, both one-on-one and in a group setting; in public contact techniques and in the use of Microsoft Office and other internal management and analytical systems. Must have the ability to read, write and professionally, effectively communicate in English; to conduct research and analyze data; ability to audit systems to design and implement work flow systems changes/improvements; to establish and maintain effective working relationships with the public, co-workers, supervisors and other departments, and to foster a teamwork environment.
Senior Administrative Analyst position requires a high of skill and competence in effectively providing information orally and in writing; in developing charts, graphs, spreadsheets and PowerPoint presentations; in making formal presentations of information to decision-makers and in public meetings; in effectively resolving problems
that may arise in project oversight, administrative assignments, public contact and customer service and to develop and implement procedural and operational improvement. Must have the ability to clearly instruct, motivate, coach and lead subordinates; to supervise and evaluate employee job performance plan and to effectively coordinate small groups of people and/or resources. Must have knowledge of effective business practices and procedures long range planning, scheduling and oversight of a project and/or program, including budget and staff resources.
Microsoft Office including Outlook, Word, Excel and PowerPoint, EDEN financial and resource management tools skills required. Bilingual ability is desirable.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Work is performed in a busy office environment with frequent interruptions. Office work requires sitting for prolonged periods of time and using a computer keyboard and screen. Physical demands include talking, listening, standing, kneeling, bending, twisting, reaching and grasping in the performance of duties. Field work requires driving, sitting, standing and walking.
Salary : $52 - $66