Administrative Specialist

Full Job Description

Job Summary: This position performs advanced administrative and customer service support for the City’s HR functions and Municipal Court, including organizing and maintaining both paper and electronic record-keeping systems. This position performs a variety of routine to difficult, confidential clerical duties to assist in the day‐to‐day operation of each department in accordance with prevailing laws, municipal policies, and procedures. This position is under the administrative and direct supervision of the Director of the Human Resources Department, with additional supervision by the Finance Director.

Essential Job Functions:

Human Resources

• Responsible for coordinating, auditing, and processing all bi-weekly and monthly payrolls using iSolved’s timekeeping system before exporting to ADP’s Workforce Now (ADP/WFN) system, and providing payroll reports as requested.
• Receive, enter, and maintain employee health-related benefits, payroll deductions/garnishments, tax withholdings, and direct deposit data into the applicable benefits systems, payroll systems, and personnel files in compliance with applicable legal requirements.
• Assists with recruitment and onboarding processes, annual enrollment, and various HR activities in accordance with state and federal regulations.
• Responds to questions and requests for information by email, telephone, or face-to-face promptly and courteously regarding any Human Resources inquiries while ensuring full compliance with the agency’s confidentiality policies and procedures.
• Reconciles employee deductions to benefit provider invoices and requests payment through Accounts Payable.
• Prepares year-end accruals for PTO using iSolved.
• Provides support to the Human Resources Director with regard to employee training, personnel issues, and recruitment.
• Assumes other duties as assigned.

Municipal Court

• Performs customer service functions in person, by telephone, and by mail to the general public, attorneys, other law enforcement agencies, and contractors to provide information/assistance regarding court procedures, fees, or other issues.
• Accepts and processes payments via cash, check, and credit card for court fines, fees, and bonds. Reconciles the cash drawer and prepares the deposit for money received.
• Maintains case documentation and updates the case management system, including adding case information, defendant information, case disposition, court orders, and notes of any interactions with relevant parties related to the case or court appearances.
• Maintains file system of various files/records for the department: prepares files, organizes documentation, and files documents in designated order, scans records into the computer, and shreds confidential or obsolete documents in compliance with guidelines governing record retention.
• Assist with preparations for and attend Garden City Municipal Court as needed.
• Participate in the Georgia Crime Information Center (GCIC) required training.
• Assumes other duties as assigned.

Education and Experience:

• Associate’s Degree with a minimum of 2 years’ experience with payroll processing, employee benefits, or general HR functions, preferred; or any combination of education and experience that represents the ability to perform the job. Must have an advanced understanding of the Microsoft Office Suite, including Word, Excel, and Outlook, and the ability to learn proficiently in an HRIS system. Experience with ADP Workforce Now is highly preferred.

Special Qualifications:

Must possess a valid Georgia Driver’s license.

Knowledge, Skills, and Abilities:

• Knowledge of general human resources policies, procedures, and practices.
• Knowledge of payroll terminology and processes.
• Customer‐focused attitude, with a high level of professionalism.
• Meticulous attention to detail and accuracy in your work is a must.
• Ability to act with integrity and a high level of confidentiality and discretion.
• Excellent verbal, written, and interpersonal communication abilities.
• Exceptional prioritization, organizational, and time‐management skills.
• Excellent computer skills, including Microsoft Word and Excel.
• Effective oral and written communication skills.
• General knowledge of various employment laws and practices, including FLSA.
• Experience in the administration of payroll, employee benefits, and other HR functions.
• Excellent interpersonal skills.
• Skills in database management and record-keeping.
• Able to exhibit a high level of confidentiality.
• Excellent organizational skills.
• Must be able to identify and resolve problems in a timely manner. Must be able to gather and analyze information skillfully.
• Ability to maintain City standards of conduct, which includes being respectful of others, possessing cultural awareness and sensitivity, being flexible, and demonstrating a dedication to the position as well as to the community.
• Ability to establish and maintain effective working relationships with supervisors, coworkers, and the public.
• Ability to demonstrate a good work ethic, including a willingness to perform job related tasks and to assist coworkers without unnecessary direction.

Physical Demands:

The work is light work, which includes exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects. Additionally, the following physical abilities are required:

• Crouching: Bending the body downward and forward by bending the legs and spine.
• Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Grasping: Applying pressure to an object with the fingers and palm.
• Handling: Picking, holding, or otherwise working, primarily with the whole hand
• Hearing 1: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Kneeling: Bending legs at the knee to come to a rest on the knee or knees.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Speaking: Expressing or exchanging ideas by means of the spoken word, including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Stooping: Bending the body downward and forward by bending the spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back 4 City of Garden City, GA Administrative Specialist Created 8/13/2026 muscles.
• Talking 1: Expressing or exchanging ideas by means of the spoken word, including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Visual Acuity 1: Have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Visual Acuity 4: Have visual acuity to operate motor vehicles and/or heavy equipment.

Work Environment:

This job is typically performed in a general office setting with acceptable lighting, temperature, and air conditions. Will require driving from one location to another on occasion.

To Apply:

To apply, please download and print the Garden City Application for Employment, along with up to three copies of the Reference Release Form from the website https://www.gardencity-ga.gov/Departments/Human-Resources/Job-Application-Reference-Release-Forms

Submit your completed application, resume, and reference forms to one of the following:

• Email: gchr@gardencity-ga.gov
• Fax: (912)-966-7792
• Mail: City of Garden City, Attn: Human Resources, 100 Central Ave., Garden City, GA 31405.

Job Type: Full-time

Pay: From $25.60 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $26