Accounting Specialist II

Description

The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers. The salary shown in the job description is the full range for this position from entry to later career.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

FLSA Status: Non-Exempt Safety Sensitive: NO Level II Background: NO

Under the general direction of the designated supervisor, performs diversified entry-level professional accounting, accounts payable and/or treasury duties. Responsible for processing of purchase order and invoice payments, interaction with vendors and departments to resolve payment questions. Assist with reconciliation of monthly statements and the research of incomplete invoices. Maintenance and review of accounting and fiscal records, accurate recording of financial transactions, and review and reconciliation of balance sheet accounts daily. Handle billing, collecting, receipting and depositing customer payments, reconciling accounts receivable, interaction with customers and departments to resolve payment questions. Essential job responsibilities will vary based on assigned function.

When assigned to the Housing Division, performs financial support functions related to grant-funded activities with a primary focus on accounts payable. Ensure compliance with federal, state, and institutional regulations governing grants, contracts, and sponsored programs.

Responsibilities And Reporting During An Emergency Situation

Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

Non Essential Employees will not be required to work during a declared emergency. The employee's Department Head will determine when the employee will be required to work.

Perks And Benefits

• Free city-paid employee health coverage, additional for spouse or family
• 3 weeks Paid Time Off (sick & vacation)
• 13 paid holidays
• Pension plan & optional Deferred Compensation
• City-paid life insurance
• Optional Vision, Dental, and Disability Insurance
• Tuition reimbursement
• On-site Gym facility
• And much more!
  
  

Duties/Responsibilities

• Track and account for all cash receipts and deposits.
• Review and maintain sales tax payable schedules, submit related sales tax receipts and reports to the Florida Department of Revenue.
• Record incoming ACH/wire transfers related to revenue, process returned checks, reconcile credit card statements and act as the liaison between City departments and the bank.
• Interact with vendors and/or customers to resolve discrepancies and late or misapplied payments.
• Process cash reports for multiple City departments.
• Research incomplete invoices with vendors and/or departments for missing information.
• Assist internal and external customers with questions and payments.
• Prepare and calculate payoff quotes related to title searches.
• Review and reconcile accounts receivable accounts from subsidiary ledger to the general ledger.
• Assist in the design, production and distribution of the Comprehensive Annual Financial Report and/or other financial reports.
• Prepare year-end audit schedules for balance sheet accounts.
• This position requires regular and reliable attendance and the employee’s physical presence at the workplace.
• Performs other duties as assigned.
  
  

Additional Essential Job Functions when assigned to the Housing Division:

• Preparing draws, processing invoices/disbursements for grant projects.
• Ensuring compliance with grant guidelines.
• Verifying supporting documentation for expenses (purchase orders, invoices, travel reimbursements, assistance payments).
• Monitoring grant expenditures against budget and reporting variances.
• Reconciling grant activity to the general ledger.
• Assisting with state reporting and grant year close-out.
• Supporting month-end and year-end close processes specifically tied to grants.
  
  

Knowledge, Skills And Abilities

• Proficient in the use of word processing, spreadsheet, and accounting software.
• Possess strong problem-solving skills and is able to work independently.
• Skill to speak clearly and persuasively in positive or negative situations.
• Ability to establish and maintain effective working relationships.
• Ability to operate necessary equipment, including personal computer, calculator, printer, copier, facsimile and other standard office equipment.
• Working knowledge of GAAP and GASB pronouncements as they relate to municipal accounting.
  
  

Additional Knowledge, Skills, and Abilities when assigned to the Housing Division:

• Knowledge of grant regulations.
  
  

Minimum Requirements

• Associate’s degree in finance, accounting or related field
• Three (3) years of experience in accounting
• Accounting Specialist II experience and/or training that provides the required knowledge, skills, and abilities may be substituted for the degree.
• When assigned to the Housing Division, the three (3) years of experience in accounting must be in a grant-funded or nonprofit environment.
  
  

Preferred Qualifications

• Preferably governmental accounting experience
  
  

Physical Demands and Working Conditions

This work typically requires the following physical activities to be performed.

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Fingering – picking, pinching, typing, working with fingers rather than hand.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Walking - on foot to accomplish tasks, long distances, or site to site.
  
  

Work Performed Is Primarily

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
  
  

WORK ENVIRONMENT

• Works in an office environment and sits for long periods of time
• May be required to work hours other than the regular schedule including nights, weekends, and holidays.
  
  

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Full-time Regular City Employee Benefits

• Health Insurance (Florida Blue)
• City paid employee coverage. HMO or PPO plans are available. Dependents can be added, Employee pays 30% of premium. Premium deductions are taken pre-tax.
• Basic Life Insurance (USAble Life)
• City paid. The benefit is equal to 1x the annual base pay, rounded to the nearest $1000.00.
• Optional Vision Insurance (VSP)
• Employee-paid insurance is available at group rates, and family plans are available to employees. Premium deductions are taken pre-tax.
• Optional Dental Insurance (Humana)
• Employee-paid insurance is available at group rates, and family plans are available to employees. Premium deductions are taken pre-tax.
• Supplemental Insurance
• Employees may purchase various types of supplemental insurance (life, AFLAC) at group rates through payroll deduction.
• Pension Plan (General) Administered by Resource Centers
• Pension Plan (Police and Fire) administered by Foster & Foster
• 401(a) (Mission Square)
• Certain management positions can opt out of the General Pension into a 401(a).
• Roth IRA (Mission Square)
• Offered through payroll deduction.
• Disability (USAble Life)
• Employee paid short & long-term disability insurance.
• Leave Time (Sick, Vacation)
• Paid Holidays
• City recognizes 13 holidays which include: New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Day, Birthday Holiday and Floating Holiday.**Birthday and Float after 1-year of service.
• Deferred Compensation Programs (Mission Square) OR (Nationwide )
• Tax-deferred savings plan available for retirement purposes. Employee-only contributions.
• Flexible Spending Accounts
• Employees can elect to use pre-tax dollars to cover un-reimbursed medical or dependent daycare expenses.
• Payroll Direct Deposit
• Available to any banking institution or credit union. Suncoast Federal Schools Credit Union membership is available to City employees.
• Employee Assistance Program (ESI)
• City-paid availability to licensed professional counselors for non-work related personal issues with 100% confidentiality.
  

Please note: Benefits do not apply to On-Call, Temporary, or Seasonal positions. Insurance Benefits only apply to regular Full-time positions.

01

Do you currently possess an Associate’s degree or higher in finance, accounting or related field AND three (3) years of experience in accounting in a grant -funded or nonprofit environment: OR Accounting Specialist II experience and/or training that provides the required knowledge and abilities?

• Yes
• No
  
  

02

If the answer is Yes to question #1, please explain. If you answered "No" please enter "n/a".

03

PREFERRED QUALIFICATION: Do you currently possess any governmental accounting experience?

• Yes
• No
• Required Question