Accounting Specialist II

Description

The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers. The salary shown in the job description is the full range for this position from entry to later career.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

• Free city-paid employee health coverage, additional for spouse or family
• 3 weeks Paid Time Off (sick & vacation)
• 13 paid holidays
• Pension plan & optional Deferred Compensation
• City-paid life insurance
• Optional Vision, Dental, and Disability Insurance
• Tuition reimbursement
• On-site Gym facility
• And much more!

Duties/Responsibilities

• Track and account for all cash receipts and deposits.
• Review and maintain sales tax payable schedules, submit related sales tax receipts and reports to the Florida Department of Revenue.
• Record incoming ACH/wire transfers related to revenue, process returned checks, reconcile credit card statements and act as the liaison between City departments and the bank.
• Interact with vendors and/or customers to resolve discrepancies and late or misapplied payments.
• Process cash reports for multiple City departments.
• Research incomplete invoices with vendors and/or departments for missing information.
• Assist internal and external customers with questions and payments.
• Prepare and calculate payoff quotes related to title searches.
• Review and reconcile accounts receivable accounts from subsidiary ledger to the general ledger.
• Assist in the design, production and distribution of the Comprehensive Annual Financial Report and/or other financial reports.
• Prepare year-end audit schedules for balance sheet accounts.
• This position requires regular and reliable attendance and the employee’s physical presence at the workplace.
• Performs other duties as assigned.

• Preparing draws, processing invoices/disbursements for grant projects.
• Ensuring compliance with grant guidelines.
• Verifying supporting documentation for expenses (purchase orders, invoices, travel reimbursements, assistance payments).
• Monitoring grant expenditures against budget and reporting variances.
• Reconciling grant activity to the general ledger.
• Assisting with state reporting and grant year close-out.
• Supporting month-end and year-end close processes specifically tied to grants.

• Proficient in the use of word processing, spreadsheet, and accounting software.
• Possess strong problem-solving skills and is able to work independently.
• Skill to speak clearly and persuasively in positive or negative situations.
• Ability to establish and maintain effective working relationships.
• Ability to operate necessary equipment, including personal computer, calculator, printer, copier, facsimile and other standard office equipment.
• Working knowledge of GAAP and GASB pronouncements as they relate to municipal accounting.

• Knowledge of grant regulations.

Minimum Requirements

• Associate’s degree in finance, accounting or related field
• Three (3) years of experience in accounting
• Accounting Specialist II experience and/or training that provides the required knowledge, skills, and abilities may be substituted for the degree.
• When assigned to the Housing Division, the three (3) years of experience in accounting must be in a grant-funded or nonprofit environment.
  

• Preferably governmental accounting experience

Physical Demands and Working Conditions

This work typically requires the following physical activities to be performed.

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Fingering – picking, pinching, typing, working with fingers rather than hand.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Walking - on foot to accomplish tasks, long distances, or site to site.

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

• Works in an office environment and sits for long periods of time
• May be required to work hours other than the regular schedule including nights, weekends, and holidays.