City Clerk & HR Analyst

Mission: Fort Bragg is a small town nestled between the coast and the redwoods with a strong sense of community that seeks to preserve its environment while providing resilient public facilities and infrastructure and supporting a safe and vibrant economic, multi-cultural, and recreational experience for both locals and visitors alike.

Vision: Fort Bragg, a California coastal destination with rich natural resources and rugged beauty, is transforming our future by weaving together our people, ecosystems, and economy to create community prosperity. We are making our mark in the 21st Century by creating climate-ready water and energy independence, housing and economic opportunities, accessible health care, community public safety, and education for all.

We are guided by the following Core Values:

Innovation: We highly encourage creativity and forward-thinking solutions to meet the evolving needs of our city.

Honesty & Integrity: We believe in transparent, honest, and ethical interactions with our community and stakeholders.

Service-Oriented: We are responsive to the public and to each other to demonstrate our genuine commitment to creating a Fort Bragg that Serves us today and readies us for a successful tomorrow.

Fair & Ethical: principles and practices, Fort Bragg promotes an inclusive community culture of unity and equality that openly invites everyone to enjoy our unique coastal enclave.

Collaboration: nourishes civic pride and celebrates the diversity of our city and the meaningful municipal services that our residents and businesses rely on.

POSITION SUMMARY

Under the general direction of the Human Resources Manager & City Clerk, this position plays an essential role in supporting the City’s Human Resources, Risk/Safety, and City Clerk functions, helping to advance organizational initiatives aligned with the City’s core values. The position performs a wide range of administrative and technical duties related to human resources management, including supporting recruitment and selection activities, coordinating onboarding and offboarding processes, maintaining confidential personnel files, assisting with benefits administration, and helping ensure compliance with employment laws, policies, and collective bargaining agreements.

This position also serves as a Risk Analyst by coordinating key components of the City’s Risk and Safety program. The role is responsible for tracking and monitoring all required employee training, with a particular focus on new-hire compliance and legally mandated coursework such as harassment prevention, emergency and disaster service worker training, and ethics or fiduciary responsibilities. Additional duties include maintaining accurate training records, ensuring employees meet required deadlines, coordinating safety-related schedules, and supporting broader safety and compliance initiatives across the organization. The position also ensures that insurance certificates and related contractual insurance requirements are obtained, verified, and maintained in accordance with City policies and regulatory standards.

The position provides equally significant support to the City Clerk. Responsibilities include assisting with records management and retention activities, preparing and organizing agenda materials, processing public records requests, and supporting legislative document workflows. The role also aids in contract routing and tracking, helps manage document archival procedures, and provides administrative and logistical support during municipal elections. In performing these duties, the position works closely with the City Clerk to ensure accuracy, transparency, and compliance with legal and procedural requirements.

TYPICAL DUTIES & ESSENTIAL JOB FUNCTIONS

ESSENTIAL FUNCTIONS:
Answer telephone; ability to give and receive oral information; reading comprehension; typing; computer literacy using diverse programs; ability to sit for long periods in an office chair; oral communication with the public; driving a motor vehicle; ability to work long hours and evenings occasionally.

TYPICAL DUTIES AND RESPONSIBILITIES:

• Respond to inquiries regarding general liability, workers' compensation, public records requests.
• Prepares and types correspondence, agendas, meeting minutes, memos, reports, and forms from handwritten or typed drafts and/or verbal instructions.
• Establishes and maintains files and file systems, both standard and on computer, of considerable volume and moderate complexity.
• Takes and transcribes City Council meeting minutes and, at times, serves as Acting City Clerk in the City Clerk's absence.
• Assists City Clerk with archiving of business records, retention, and destruction of, and updating logs to comply with the City’s Document Retention Policy.
• Assist City Clerk with contract preparation, including evaluating insurance requirements and archiving in MMXSilo digital platform.
• Administers Oaths of Office in the absence of the City Clerk.
• Attends meetings of Finance & Administration and Visit Fort Bragg Committees, to prepare minutes, notes, or other documentation of actions.
• Assists City Clerk, as needed, to receive and respond to public record requests in compliance with the California Public Records Act (CPRA).
• Serves as backup for other administrative staff for Public Works, Public Safety and other City Council Committees to prepare minutes, notes or other documentation of actions to ensure continuity of operations.
• Provides administrative support for staff of Administrative Services that may include human resources-related confidential work, recruitment, social media posts, and website updates.
• Maintains various City applications and systems, DocuSign and other miscellaneous systems as requested.
• Provides a weekly calendar for Information Technology (IT) and Public Works staff and reviews it with relevant personnel to ensure that all technical and facility setups, as well as associated teardowns, are completed accurately, efficiently, and on schedule for a variety of public and non-public meetings and events.
• Operates copier, fax, and postage machines.
• Other miscellaneous duties as assigned.

• Correct English usage, spelling, grammar and punctuation.
• General office practices and procedures.
• Knowledge of best practices for recruiting through social media platforms (such as LinkedIn, Facebook, applicant tracking systems, and specialized government job boards).
• Understanding and knowledge of accessibility standards for public websites, including ADA-compliant formatting and document posting.
• Understanding of website maintenance practices, including routine content reviews, link checks, updates to forms and documents, and ensuring information is accurate and up to date.
• Familiarity with basic website analytics to monitor page traffic, engagement levels, and user interactions.
• Understanding of local government contracting procedures, including approval workflows, required signatures, and standard administrative practices.
• Familiarity with insurance and indemnification requirements, including how to review certificates of insurance to ensure compliance with contract terms and conditions.
• Knowledge of records management principles, including retention schedules, document classifications, and archival procedures.
• Knowledge and understanding of records laws to ensure proper handling, disclosure, and confidentiality of contract documents.
• Awareness of competitive bidding or procurement requirements that may affect how contracts are prepared or routed.
• Knowledge of risk management concepts, especially how contract terms may affect the City’s liability exposure.
• Familiarity with templates, standard contract clauses, and boilerplate provisions commonly used in municipal agreements.
• Understanding of workflow tools, document management systems, or agenda management platforms used to route and store contracts (such as MMXSilo or similar system).
• Understanding of cybersecurity and data privacy best practices when managing public websites, administrator logins, and online content.
• Knowledge of public sector recruitment practices, including advertising strategies, screening processes, and legally compliant hiring procedures.
• Understanding of job analysis principles and job description development, including classification concepts, essential functions, and ADA (Americans with Disabilities Act) considerations.
• Familiarity with equal opportunity (EEO) laws, Fair Employment and Housing (FEHA), and other regulations governing hiring and selection.
• Knowledge of workers’ compensation processes, including incident reporting requirements, claim submission deadlines, modified duty programs, and interaction with third-party administrators.
• Understanding of leave administration principles (FMLA/CFRA, PDL, ADA accommodations) as they relate to return-to-work and transitional duty cases.
• Knowledge of HRIS administration, including data entry standards, employee record maintenance, troubleshooting user issues, and generating standard and ad-hoc reports.
• Understanding of HR metrics and reporting practices to support decision making, compliance reporting, and workforce planning.
• Familiarity with personnel file requirements, confidentiality rules, and records retention policies applicable to human resources documentation.
• Knowledge of onboarding and offboarding processes, including required forms, background checks, and benefit enrollment workflows.
• Understanding of compensation basics, step increases, and the impact of classification and pay structures on recruitment and retention.
• Knowledge of Federal Motor Carrier Safety Administration (FMCSA) requirements applicable to public agencies operating commercial vehicles.
• Understanding of Commercial Driver’s License (CDL) regulations, including medical certification requirements and renewal timelines.
• Familiarity with DOT drug and alcohol testing requirements, including pre-employment, random, post-accident, and reasonable suspicion testing protocols.
• Understanding safety compliance requirements for public employees, including tracking and documenting mandatory courses such as Disaster Service Worker (DSW) training.
• Understanding of legally required new-hire training programs, including harassment prevention, ethics, and fiduciary responsibility training, and how to monitor deadlines, renewals, and completion status to ensure legal compliance.
• Ability to perform routine calculations related to HR, risk, and safety data, such as tracking training completion rates, workers’ compensation statistics, or employee status changes.
• Skill in interpreting and working with numerical data used in HRIS systems, safety reports, incident logs, and compliance tracking.
• Proficiency in using spreadsheets or database tools to manage and verify HR, safety, and risk-related data accurately.

• Deal politely and effectively with City staff, customers, vendors, councilmembers, and the general public.
• Proficiency in keyboarding and accurate data entry sufficient to perform HR, risk, safety, and records management tasks efficiently.
• Accurately document and prepare official meetings for public and non-public meetings.
• Perform responsible administrative and clerical duties, including the appropriate exercise of independent judgment.
• Ability to assess workload, identify priority items, and adjust work plans to ensure timely and accurate completion of assignments.
• Demonstrate ability to maintain productivity and attention to detail while handling numerous, time-sensitive responsibilities.
• Strong organizational skills with the ability to balance concurrent projects and effectively adapt to changing deadlines.
• Ability to use sound judgment and discretion in all communications and interactions, maintaining strict confidentiality of sensitive and protected information, including HIPAA-regulated data.
• Prepare clear, accurate, and professional correspondence and written materials.
• Establish, organize, and maintain electronic and hard-copy filing and records management systems with accuracy and attention to detail.
• Ability to learn to use and operate various office equipment, such as PCs, postage meters, Fax, Microsoft Office Suite, and other function-specific equipment.
• Build strong working relationships and foster a culture that reflects the City’s core values, mission, and vision in all interactions.

KNOWLEDGE, SKILLS, AND ABILITIES

ESSENTIAL FUNCTIONS:
Answer telephone; ability to give and receive oral information; reading comprehension; typing; computer literacy using diverse programs; ability to sit for long periods in an office chair; oral communication with the public; driving a motor vehicle; ability to work long hours and evenings occasionally.

TYPICAL DUTIES AND RESPONSIBILITIES:

• Respond to inquiries regarding general liability, workers' compensation, public records requests.
• Prepares and types correspondence, agendas, meeting minutes, memos, reports, and forms from handwritten or typed drafts and/or verbal instructions.
• Establishes and maintains files and file systems, both standard and on computer, of considerable volume and moderate complexity.
• Takes and transcribes City Council meeting minutes and, at times, serves as Acting City Clerk in the City Clerk's absence.
• Assists City Clerk with archiving of business records, retention, and destruction of, and updating logs to comply with the City’s Document Retention Policy.
• Assist City Clerk with contract preparation, including evaluating insurance requirements and archiving in MMXSilo digital platform.
• Administers Oaths of Office in the absence of the City Clerk.
• Attends meetings of Finance & Administration and Visit Fort Bragg Committees, to prepare minutes, notes, or other documentation of actions.
• Assists City Clerk, as needed, to receive and respond to public record requests in compliance with the California Public Records Act (CPRA).
• Serves as backup for other administrative staff for Public Works, Public Safety and other City Council Committees to prepare minutes, notes or other documentation of actions to ensure continuity of operations.
• Provides administrative support for staff of Administrative Services that may include human resources-related confidential work, recruitment, social media posts, and website updates.
• Maintains various City applications and systems, DocuSign and other miscellaneous systems as requested.
• Provides a weekly calendar for Information Technology (IT) and Public Works staff and reviews it with relevant personnel to ensure that all technical and facility setups, as well as associated teardowns, are completed accurately, efficiently, and on schedule for a variety of public and non-public meetings and events.
• Operates copier, fax, and postage machines.
• Other miscellaneous duties as assigned.

• Correct English usage, spelling, grammar and punctuation.
• General office practices and procedures.
• Knowledge of best practices for recruiting through social media platforms (such as LinkedIn, Facebook, applicant tracking systems, and specialized government job boards).
• Understanding and knowledge of accessibility standards for public websites, including ADA-compliant formatting and document posting.
• Understanding of website maintenance practices, including routine content reviews, link checks, updates to forms and documents, and ensuring information is accurate and up to date.
• Familiarity with basic website analytics to monitor page traffic, engagement levels, and user interactions.
• Understanding of local government contracting procedures, including approval workflows, required signatures, and standard administrative practices.
• Familiarity with insurance and indemnification requirements, including how to review certificates of insurance to ensure compliance with contract terms and conditions.
• Knowledge of records management principles, including retention schedules, document classifications, and archival procedures.
• Knowledge and understanding of records laws to ensure proper handling, disclosure, and confidentiality of contract documents.
• Awareness of competitive bidding or procurement requirements that may affect how contracts are prepared or routed.
• Knowledge of risk management concepts, especially how contract terms may affect the City’s liability exposure.
• Familiarity with templates, standard contract clauses, and boilerplate provisions commonly used in municipal agreements.
• Understanding of workflow tools, document management systems, or agenda management platforms used to route and store contracts (such as MMXSilo or similar system).
• Understanding of cybersecurity and data privacy best practices when managing public websites, administrator logins, and online content.
• Knowledge of public sector recruitment practices, including advertising strategies, screening processes, and legally compliant hiring procedures.
• Understanding of job analysis principles and job description development, including classification concepts, essential functions, and ADA (Americans with Disabilities Act) considerations.
• Familiarity with equal opportunity (EEO) laws, Fair Employment and Housing (FEHA), and other regulations governing hiring and selection.
• Knowledge of workers’ compensation processes, including incident reporting requirements, claim submission deadlines, modified duty programs, and interaction with third-party administrators.
• Understanding of leave administration principles (FMLA/CFRA, PDL, ADA accommodations) as they relate to return-to-work and transitional duty cases.
• Knowledge of HRIS administration, including data entry standards, employee record maintenance, troubleshooting user issues, and generating standard and ad-hoc reports.
• Understanding of HR metrics and reporting practices to support decision making, compliance reporting, and workforce planning.
• Familiarity with personnel file requirements, confidentiality rules, and records retention policies applicable to human resources documentation.
• Knowledge of onboarding and offboarding processes, including required forms, background checks, and benefit enrollment workflows.
• Understanding of compensation basics, step increases, and the impact of classification and pay structures on recruitment and retention.
• Knowledge of Federal Motor Carrier Safety Administration (FMCSA) requirements applicable to public agencies operating commercial vehicles.
• Understanding of Commercial Driver’s License (CDL) regulations, including medical certification requirements and renewal timelines.
• Familiarity with DOT drug and alcohol testing requirements, including pre-employment, random, post-accident, and reasonable suspicion testing protocols.
• Understanding safety compliance requirements for public employees, including tracking and documenting mandatory courses such as Disaster Service Worker (DSW) training.
• Understanding of legally required new-hire training programs, including harassment prevention, ethics, and fiduciary responsibility training, and how to monitor deadlines, renewals, and completion status to ensure legal compliance.
• Ability to perform routine calculations related to HR, risk, and safety data, such as tracking training completion rates, workers’ compensation statistics, or employee status changes.
• Skill in interpreting and working with numerical data used in HRIS systems, safety reports, incident logs, and compliance tracking.
• Proficiency in using spreadsheets or database tools to manage and verify HR, safety, and risk-related data accurately.

• Deal politely and effectively with City staff, customers, vendors, councilmembers, and the general public.
• Proficiency in keyboarding and accurate data entry sufficient to perform HR, risk, safety, and records management tasks efficiently.
• Accurately document and prepare official meetings for public and non-public meetings.
• Perform responsible administrative and clerical duties, including the appropriate exercise of independent judgment.
• Ability to assess workload, identify priority items, and adjust work plans to ensure timely and accurate completion of assignments.
• Demonstrate ability to maintain productivity and attention to detail while handling numerous, time-sensitive responsibilities.
• Strong organizational skills with the ability to balance concurrent projects and effectively adapt to changing deadlines.
• Ability to use sound judgment and discretion in all communications and interactions, maintaining strict confidentiality of sensitive and protected information, including HIPAA-regulated data.
• Prepare clear, accurate, and professional correspondence and written materials.
• Establish, organize, and maintain electronic and hard-copy filing and records management systems with accuracy and attention to detail.
• Ability to learn to use and operate various office equipment, such as PCs, postage meters, Fax, Microsoft Office Suite, and other function-specific equipment.
• Build strong working relationships and foster a culture that reflects the City’s core values, mission, and vision in all interactions.

SUPPLEMENTAL INFORMATION

Constant sitting, keyboarding, observing computer screen, twisting in seated position; frequent bending, squatting, reaching, lifting boxes weighing 30 pounds or less, standing, walking, writing; occasional reaching above shoulders, driving, moving and servicing equipment such as copiers and FAX machines, and the ability to climb flights of stairs