GCIC COORDINATOR

The City of Fairburn is seeking an experienced, skilled professional that has extensive experience ensures GCIC rules, regulations, and requirements are followed, serves as the point of contact for validations and other GCIC related matters, ensures compliance with terminal agency responsibilities as required, and provides other support and assistance to other non-sworn functions and activities of the Police Department.

Hiring Range:            $21.80 - $22.89 (Depending on qualifications)
 
Work Days/Hours:    Monday – Friday
                                    8:00 a.m. - 5:00 p.m.

Posting Start:          12/17/2025

Posting End:            12/31/2025

JOB SUMMARY

The GCIC Coordinator ensures GCIC rules, regulations, and requirements are followed, serves as the point of contact for validations and other GCIC related matters, ensures compliance with terminal agency responsibilities as required, and provides other support and assistance to other non-sworn functions and activities of the Police Department.

ESSENTIAL JOB FUNCTIONS

• Utilizes Georgia Crime Information Center: conducts background and criminal history checks; enters information regarding tags, driver's licenses, warrants, missing persons, and stolen property; and obtains, retrieves and relays information to police officers, detectives, other law enforcement or other staff as requested.
• Enters/retrieves a variety of data into/from GCIC/NCIC, Computer-Aided Dispatch (CAD), and/or in-house computer; modifies, locates, maintains, saves, and/or clears files/records within databases; records information manually into appropriate logs when computerized systems are out of service.
• Runs criminal and driver histories and computer background checks; handles inquiries on driver's licenses (OLNs), vehicle identification numbers/tags, warrants/summons, stolen articles/property, wanted/missing persons, and guns.
• Relays various information from GCIC/computer database to officers and other requesting agencies.
• Places, verifies, releases holds, and checks warrants in other counties or other states; processes warrants received from other agencies; removes warrants that have been served or cancelled from GCIC.
• Enters GCIC warrants and prepares daily reports for GCIC according to the policies and procedures of GCIC/NCIC within 12 hours; retrieves reports from GCIC on wanted persons, compiles statistical data from GCIC reports and completes LEDS worksheet on wanted persons; compiles and mails monthly GCIC housing report and social security report; checks the AS400 warrant system to see if the warrant is still active.
• Receives GCIC validation report, checks case files to determine if information is accurate, complete, and current, enters names, cross-checks queries with GCIC and validates the warrants, advises GCIC of the status of reports, and ensures timelines are strictly followed.
• Checks the original warrant, warrant docket, courts, or other sources to ensure each warrant supports the record entry is valid, and runs driver history and criminal history files from GCIC to obtain any additional information that makes the entry more complete.
• Makes supplemental entries, modifies entries, and makes changes as more information becomes available.  Records may indicate that a caution indication should have been used on an entry, cancels, and re-enters using the appropriate caution screen.
• Cancel and clear all records that are invalid, recalled, dismissed, or have gotten a locate message.
• Conducts the 2nd person review daily on all warrants that were served, quality check that the deputy has properly completed and signed the log.
• Performs a wide variety of technical and clerical law enforcement support duties related to collecting, recording, transcribing, maintaining, processing, editing, retrieving, and distributing technical and confidential law enforcement data and information including police reports, citations, warrants, protective order, and subpoenas.
• Assists other departmental and City personnel with administrative and office support functions, provides materials to other agencies; maintains accurate records; maintains various logbooks; receives packages and opens and distributes mail.
• Assists, provides information, and responds to questions and concerns from the general public, departmental staff, and other agencies in person and by telephone; answers and responds to calls on multiple phone lines; forwards calls to appropriate personnel; takes and provides phone messages.

• Performs other related duties as assigned.

Education and Experience:

Requires an Associates Degree in Criminal Justice or related field; supplemented by two (2) years of experience and/or training involving law enforcement or public sector work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Licenses or Certifications:

State of Georgia Driver’s License, Valid Class C

• Must possess (or obtain within six (6) months of hire) and maintain the following certifications:
  • GCIC Basic Operator
  • NCIC Basic Operator

Special Requirements:

Requires an acceptable GCIC check to include a local and state criminal history check and an acceptable driving record. This position is deemed safety-sensitive and is subject to random alcohol and controlled substance testing.

Knowledge, Skills and Abilities:   

• Knowledge of records management principles, procedures, techniques, and equipment.
• Knowledge of public and agency desk procedures and methods of providing services and information including those related to collecting, maintaining, and releasing information, files, and documents.
• Knowledge of pertinent federal, state, and local laws, codes, and regulations and department rules, policies, and procedures.
• Knowledge of customer service principles and practices.
• Knowledge of mathematical principles.
• Knowledge of basic principles of business letter writing and basic report preparation; excellent verbal and written English usage, spelling, grammar, and punctuation.
• Knowledge of office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Skilled in working under steady pressure with frequent interruptions and a high
• Skilled in exercising good judgment in maintaining critical and sensitive information, records, and reports.
• Skilled in effective communication, both orally and in writing.

• Ability to understand the organization, operation, and services of the City, the Police Department, and of outside agencies as necessary to assume assigned responsibilities.
• Ability to understand, interpret, and apply general administrative and departmental policies and procedures.
• Ability to perform record searches quickly and accurately.
• Ability to organize and prioritize work assignments.

PHYSICAL DEMANDS

Primary functions require sufficient physical ability and mobility to work in an office setting and operate office equipment. Continuous sitting and upward and downward flexion of neck; fine finger dexterity; light to moderate finger pressure to manipulate keyboard, equipment controls, and office equipment; pinch grasp to manipulate writing utensils.  See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.

WORK ENVIRONMENT

Work is performed in an office setting. Performance of essential functions will require extended periods of sitting and utilization of computers and office equipment.

The City of Fairburn is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. In compliance with the American Disabilities Act (ADA) reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions. Prospective and current employees are encouraged to discuss accommodations with the employer.

Salary : $22 - $23