Senior Facilities Capital Projects Manager

I. POSITION SUMMARY

Reporting to the Assistant Facilities Manager, the Senior Facilities Capital Projects Manager is responsible for managing over $2 million in capital projects for City of Englewood Facilities. The City owns and maintains over 300,000 square feet of municipal buildings, including a Civic Center, library, golf course club house, two recreation centers, a water treatment plant, operations and maintenance buildings, and a police station. The Facilities Team consists of a Facilities Manager, Facilities Maintenance Division (led by the Assistant Facilities Manager), Custodial Division (led by the Custodial Supervisor), and Capital Projects, led by this position. The incumbent will be responsible for managing the City’s tenant improvement process and furniture program, partnering with staff across facilities on annual maintenance closures and long-range facility needs, and planning for future facility needs.

II. REPORTING RELATIONSHIPS

Reports to: Assistant Facilities Manager

Direct Reports: Facilities Project Administrator, Facilities Maintenance Apprentice (dotted line)

III. DUTIES AND RESPONSIBILITIES

The listed examples of work are not intended to be all-inclusive. They may be modified with additions, deletions, or changes as necessary.

Management of Employees
• Directly oversees the work of the Facilities Project Administrator
• Through dotted line oversight, provides direction related to capital project scheduling and coordination to the Facilities Maintenance Apprentice
• Provides and supports training and development activities for team members

Procurement and Contracting
• Partners with the City’s Procurement Division to ensure all procurement laws, policies, and regulations are followed for Facilities capital projects
• Develops, with assistance from the Procurement Division, requests for proposals (RFPs), contracts, and other procurement instruments for assigned capital projects
• As needed, prepares and manages change order to existing projects

Tenant Improvement Process
• Oversees the City’s tenant improvement process
• Communicates and explains the tenant improvement process to City employees
• Coordinates meetings of the City’s tenant improvement committee, and communicates decisions of the committee back to applicants
• Oversees the implementation of approved tenant improvement processes
• Oversees and manages the City’s furniture program

Project Management
• Develops and manages capital construction projects, including the development of project scopes, feasibility studies, budget development, timelines, contract management, and construction review
• Partners with subject matter experts, such as the City’s Chief Building Official, to ensure that all applicable policies, laws, and regulations are followed for assigned projects
• Provides updates on projects to the Facilities Manager and applicable City departments
• Coordinates, along with the Assistant Facilities Manager and Facilities Manager, annual maintenance closures for the Broken Tee Golf Course Club House, Malley Recreation Center, Englewood Recreation Center, and Englewood Public Library
• Ensures that contracted work is delivered on time and on budget
• Builds and maintains relationships with employees across City departments to ensure that capital projects meet the needs of each facility
• Conducts, on an as-needed basis, onsite inspection of contracted work
• Partners with the Assistant Facilities Manager and Facilities Manager to ensure alignment of capital projects and maintenance work
• Implements processes and process improvements to ensure quality assurance
• Coordinates and manages meetings with stakeholder departments to plan projects and better understand their project needs

Budgeting
• Oversees the operating budget for the Facilities Capital Projects Division, including the tracking of invoices and expenses
• Partners with the Facilities Manager on developing processes to track, manage, prioritize, and oversee budgeting for facilities capital projects.

Other Duties & Responsibilities
Performs other duties as assigned and required.

IV. PREPARATION AND TRAINING

Education: Bachelor’s Degree in Engineering, Architecture, or a related field is required. Ability to pass the Federal Bureau of Investigation (FBI)’s Criminal Justice Information Services (CJIS) background check.

Work Experience: Three to five years of experience managing capital projects, preferably in a public setting

Certifications and/or Licensures: Candidates with a Colorado Architect License are encouraged to apply, but the license is not required

Required Driver’s License: Valid Colorado driver’s license and a clear or acceptable MVR

An equivalent combination of education, training and relevant job experience may be substituted.

V. KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

Demonstrated knowledge in the following areas is required:
• AutoCAD or similar software;
• Municipal building codes;
• Project management principles and policies;
• Customer service best practices and principles; and
• Different types of capital projects, ranging from small projects to those involving building design.

Demonstrated knowledge in the following areas is strongly preferred:
• Municipal procurement processes, including contracting;
• Architecture and design principles
• Sustainability concepts, as they relate to buildings;
• Experience in managing the work of other employees;
• Co-working and shared office concepts; and
• Microsoft Project, Asana, or similar scheduling and project management software.

Skills and Abilities

Attention to Detail- Ability to notice when work is not completed to set specifications, and share concerns with supervisor.

Lifelong Learning- A desire to grow professionally and learn the City’s facility operations, systems, building, and project management processes. Enthusiasm to learn new skills and ways of doing things

Computer Skills – Ability to use Microsoft Outlook, Word, and Excel. Ability to enter data into a spreadsheet, track data in a spreadsheet, and compose and send emails with attachments. Ability to use AutoCAD or similar software to develop and manage building plans

Communication - Strong skills needed to interact with vendors on the scheduling, access to, and completion of projects, as well as communicating project timelines and work to employees across the City’s facilities

Project Coordination – Manage complex, interdisciplinary projects ensuring that projects are delivered on time and on budget.

VI. WORKING CONDITONS

• Must be able to stand and exert well-paced mobility for up to four hours at a time
• Ability to perform work at high elevations
• Must be able to lift up to 10 pounds on occasion
• Must be able to walk, stand, sit, bend, stoop, squat and stretch to fulfill tasks

Salary/Benefits: The City of Englewood offers a robust Benefits offering to eligible employees. Salary for this role is $75,671 - $113,506.64, DOE.