Administrative Assistant - P&CD - (Part-Time/Temporary)

This position is responsible for a wide variety of routine clerical and administrative duties.   Work includes assisting the development of the Planning and Community & Development staff with a variety of tasks.

• Greets visitors and receives and responds to inquiries verbally and in writing; directs visitors/callers to appropriate person or department;
• Provides clerical and administrative support for the Planning and Community & Development Department;
• Coordinates communications with other departments and City employees;
• Organizes and maintains files;
• Maintains various databases;
• Assists customers with completing and submitting zoning applications;

• Coordinates meetings for planning, development and zoning staff as needed;
• Serves as recording secretary for various group meetings; attends meetings and transcribes minutes;
• Types letters, reports and other documents as assigned; 
• Receives, sorts and distributes mail;
• Maintains inventory of general office supplies; 
• Researches public records to determine legal description of properties;
• Responsible for maintaining invoices, finances, billing and other related duties;
• Performs other duties as assigned.

 High School diploma or equivalent; Associate degree in related field preferred; two (2) to four (4) years experience in general office environment; equivalent combination of education and experience. 

• Knowledge of City and department policies and procedures;
• Knowledge of general office principles and practices;
• Knowledge of City zoning ordinances and other relevant ordinances and regulations;
• Skill in operating modern office equipment;
• Skill in computer applications for word processing, spreadsheets and presentations;
• Skill in organizing and maintaining filing systems;
• Skill in oral and written communications;
• Ability to handle multiple interruptions and adjustments to priorities throughout the day to meet critical deadlines;
• Ability to use tact and courtesy in dealing with the general public, as well as with employees of other City departments the various county offices in all types of contacts arising during daily work activities;
• Ability to research public records and interpret and apply information appropriately;
• Ability to transcribe reports and business correspondence;
• Ability to understand and accurately carry out oral and written instructions;

• Ability to maintain confidentiality.

Supervisory Controls:  Work is assigned by the Director of Planning and Community & Development in terms of department goals and objectives. Work is spot-checked and reviewed for accuracy and nature and propriety of final results.
 
Guidelines:  Guidelines include department policies and procedures, City ordinances and regulations pertaining to planning, development, and zoning issues. 
 
Complexity:  The work consists of a variety of administrative and clerical duties.
 
Scope and Effect: The purpose of this position is to support the efficient operation of the department through coordination of a wide variety of administrative and clerical duties.  
 
Personal Contacts: Contacts are typically with co-workers, developers, real estate and design professionals and the general public.
 
Purpose of Contacts: Contacts are typically to give and exchange information and provide services.
 
Physical Demands: The work is typically performed with the employee sitting at a desk.  The employee uses tools or equipment requiring a moderate degree of dexterity.
 
Work Environment:  The work is typically performed in an office.
 
Supervisory and Management Responsibility:  None.  

Salary : $20